XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 1: INTRODUCTION TO YOUR WORKSTATIONCHAPTER 1 INTRODUCTION TO YOUR WORKSTATIONThe XEROX DOCUMENT SYSTEM is a system that aids in creating, editing andformatting documents. This reference manual was created, edited andformatted using the system EDITOR, providing an example of the capabilitiesand features available.This manual contains information regarding all system features, and is yours tokeep. Write any notes in this manual which you feel may enhance yourunderstanding. Every effort has been made to include all the information we think you willneed to learn the system. An on-site administrator will be available to assistyou, should you find something which is not clearly explained. Please use theform at the back of this manual to tell us if you've found anything to be unclearor inadequately explained, or if you have any other remarks.The next few pages will introduce you to the components that make up yourworkstation and the system. The description of each component is designedfor easy reference and to aid you on your job.  pq5pqpq%<[$, `W4_4 ^4s! ]<4\i4 Pltptptpt* N[ ': LJpt J9 ><H <+@ :  .7 , B )#' 'J %: 7  ; ,ZTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 1: INTRODUCTION TO YOUR WORKSTATION2WORKSTATION DESCRIPTIONYour system workstation is a powerful, self-contained personal computer equipped with thefollowing components:1.A high-resolution video display2.A standard typewriter-layout keyboard.3.A mouse (pointing device) for specifyingpositions on the display screen.4.One or two large-capacity disk storageunits.5.An optional DIABLO HYTYPE impactprinter.The disk unit, along with the computer processoritself and its power supply, is housed in a cabinetdesigned to fit conveniently under a tabletop.COMMUNICATIONSAll individual workstations at your office site areconnected by the ETHERNET network. One or morexerographic printers may also be connected to thenetwork, providing high-quality printing services thatare shared by all workstations at the site.RELATED TOPICSSee the following components for furtherinformation on related topics:DISPLAYDISKKEYBOARDMOUSE pq5pqpq%<[$,f2t Xu  RZtp !t!PI'$!N8 %Kv){%H){&%E){vt!){C%A){#){?%_ t){_){ ){ Subst < > Confirm Styles: On Show pq5pqpq%<[ &Nf2tYXwtX RZp!tptut!PI#!N8%Kv){u t){Ie){GT ){EC ){C2 ){A!){? {t%$!<ut!:!4,u t"zt!-ut"zt!'8u t!$zt ptp!t  ! &v&&&M&TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM7MOUSE DESCRIPTIONThe mouse is a small rectangular box next to thekeyboard. It is ivory colored, with three blackbuttons on the top, and a wire extending from theback of the box into the back of the keyboard. FUNCTIONThe mouse controls the movement of the cursor onthe screen. It controls selection of text, moveswindow edges, and scrolls through the document. Itis also used in setting tabs and margins, and formarking menu items.RELATED TOPICSSee the following components for furtherinformation on related topics:HINTS ABOUT USING THE MOUSEMOUSE FUNCTIONS pq5pqpq%<[ &Nf2t%jXwtX RZp !t-!PI#!N8*!L'+ Ep!t*!C%!A*!? %!=  7{ptp!t  !5j &/}v&-TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM8 HINTS ABOUT USING THE MOUSE MASTERY HINTSUsing the mouse is not difficult, but does require alittle practice. Here are some hints that you mayfind helpful:1.Hold the mouse so that the endconnected to the wire points directlytoward the back of your desk or table.This makes the movements of fhe cursoron the screen correspond exactly tothose of the mouse on the tabletop.2.Use a thick plastic pad, or some othersmooth, flat surface on which to roll themouse, rather than rolling it directly onthe tabletop. This makes the mouse'smovements smoother and easier tocontrol. Keep the pad free of dust orashes, as both will hinder the movementof the mouse. 3.When moving the mouse, hold it firmlybetween your thumb and middle finger,using your index finger to press thebuttons. Do not let go of the mouse inorder to press a button, since this maycause the cursor to wander from thedesired position.4.If you find you are reaching too far orhave to lean forward in order to controlthe mouse, pick it up and move it backto a more comfortable position. Thecursor only responds to the rolling ofthe ball on the bottom of the mouse,and will not move when the mouse islifted from the table. The mouse may beplaced on either side of the keyboard. pq5pqpq%<[ &f2tXXwtX RZptp!t% !PI "!N8%Kv){){Ie ){GT){EC"){C2 ){A!%>_){!){Detail Print Find < > Subst < > Confirm Styles: On ShowOPTION MENUS Certain commands cause the standard editing menuat the head of a document window to be replacedby an option menu. This is a menu that containsspecial formatting or editing options available.When the option menu is dismissed, the window'sstandard menu returns. pq5pqpq%<[ &f2t%~XwtX RZp !tutpt!PI0 ut1!N8 !L' ut"!J !H!E !C =ptp!t"!;&!9uDt!7|!5k !3Zut!1I($=+yX  ''4&4 %|}~~?~ #9'| ~  "A4!n4 :tptpt!t!) !!u t!cd!ut ! TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM11AN OPTION MENUPrint menuDetail Apply Options: Duplex Time stamp Preview Copies: < >Print format: Normal Landscape Two-Up Signature size: < >ADJUSTING MENUS A menu may be larger than the region allotted to iton the display. The procedure to reach a commandthat is hidden above or below the boundary of themenu region will be covered in a later component.RELATED TOPICSSee the following components for furtherinformation on related topics:DISPLAY FORMATMARKING MENU COMMANDSSCROLLING pq5pqpq%<[ &Mf2t#_yX  [4[4 Y|7~z~ W|~| ~ V4| ~'||~ U<4Ti4 N5tptpt!t-!L$'!J)!H- Aptp!t  !? &9v &8&6:^TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM12MARKING MENU COMMANDS BASIC CONCEPTBefore a menu command can take effect, it must bemarked and, in some cases, applied. Only menucommands appearing in bold type may be marked.Marking a menu command is really selecting themenu command. Some menu commands take effectas soon as they are marked, some take effect whenApply is marked, or the DO key is pressed.If you choose to press the DO key the menucommands chosen will take effect and the menu willbe dismissed from your screen. Marking Applycauses the menu commands chosen to take effectbut allows the menu to remain on the screen.PROCEDURETo mark a menu command:1.Position the cursor (by moving themouse) so that it appears over theoption appearing in bold type.2.Hold the mouse steady.3.PRESS (and release) the LEFT mousebutton.The command will remain highlighted until themouse button is released. Nothing happens untilthe mouse button is released. If you begin to markthe wrong command; move the mouse elsewhere,then release the button.MENU COMMANDS "ON"Any menu command that is highlighted in black is"ON". This means that commands highlighted inblack are the commands that are currently in effectwhen the menu is opened. pq5pqpq%<[ &f2tmXw tX RZptp!t#!PIutut !N8!L'u t!J !H*!E{tpt!?(pt !=!; {!9t!7|) 1Hp!t%.){Y Z){,u6 7){*d%'){%$){pt){"!6*!+!y" !h!W #ptptpt! +! {t !*!TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM13A menu command becomes "on" when it is marked(select command with the mouse and press the LEFTmouse button).MENU COMMANDS "OFF"A menu command becomes "off" (black on white)when marking an alternate command (selectcommand with the mouse and press the LEFT mousebutton).MENU COMMANDS "NEUTRAL"A menu command becomes "neutral" (neither onor off) when it appears grey on the menu.RELATED TOPICSSee the following components for furtherinformation on related topics:HINTS ABOUT USING THE MOUSEDISPLAY FORMAT pq5pqpq%<[ &Mf2t!_'!]p![t Uptptpt!St(!Qc !ORpt!MA G ptptpt!D'!B' <ptp!t  !: &4v&2 ZTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM14EXPANDING A MENU BASIC CONCEPTA menu may be larger than the region allotted to iton the display. If so, there will be commands thatare "hidden" from view. The hidden commands arethose less frequently used. It is possible to expandthe menu to view all of the commands.PROCEDURETo expand a menu:MARK Detail in the System Menu.The menu will expand to show all availablecommands and the Detail command will remainhighlighted white on black. To close the expandedportion of the menu mark Detail once more.RELATED TOPICSSee the following components for furtherinformation on related topics:MARKING MENU COMMANDSMENUS pq5pqpq%<[ &f2tXwtX RZptp!t-!PI# !N8)!L'!J" Cp!t!={t!7zjk !5i{t !3X !1G{pt  +ptp!t  !) &#v&!JTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM15EDITING A MENU BRACKET DESCRIPTIONMenus contain brackets which may be edited inconjunction with an instruction to the system.These brackets appear as < > in the menu.PROCEDURETo edit a menu bracket:Move the cursor so that it points at the bracket. < > PRESS the LEFT mouse button. The blinking caretshould now appear in the middle of the brackets.TYPE the necessary information into the bracket.RELATED TOPICSSee the following components for furtherinformation on related topics:DELETING A TEXT SELECTION pq5pqpq%<[ &Mf2tXwtX RZp !t !PI JK!M~t  Gp!t!A2%;~!8%z!2=tpt !0,*!)0 #ptp!t  !! &v`TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM16HOW TO EXIT FROM THE SYSTEM PROCEDURETo end a workstation session:1.In the System Menu mark Quit or Exec.2.WAIT for the screen to go black.3.PRESS the LOAD/RUN switch to theLOAD position.4.When the LOAD lamp is lit, remove thedisk and place it on the desktop.RELATED TOPICSSee the following components for furtherinformation on related topics:UNLOADING THE DISKSTARTING A SESSIONMARKING MENU COMMANDSCONFIRMATION MESSAGESSAVING A DOCUMENT pq5pqpq%<[ &f2tXwtX RZp!t%O){{t{%Lt){%J){ ){H %EA){ ){C0 <ptp!t  !: &4v&33&1h&/&-TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM17CONFIRMATION MESSAGES BASIC CONCEPTA confirmation message is a message displayed inthe status window (bottom of the display) thatrequires a "yes" or "no" response from you beforean operation can proceed.DESCRIPTIONConfirmation messages are displayed to warn youthat the system is about to perform some irreversibleoperation, such as returning to the EXECUTIVEwithout having saved your document. The systempauses before performing the operation and displaysa confirmation message in the status window,asking you to confirm or deny the procedure. Themessage will end with the words:...Press DO to continue, or CANCEL to cancelcommand.This gives you the opportunity to cancel theoperation if you wish (for example, if you havemarked the wrong command by mistake).PROCEDUREWhen a confirmation message appears in the statuswindow, the system will not permit you to doanything further until you have answered theconfirmation message.To answer "yes", PRESS the DO key.To answer "no", PRESS the CANCEL key. pq5pqpq%<[ &Mf2t?Xw tX RZptp!tut!PI(+!N8!L' Ep !t !C &!A #!? !=!;G#H!9!7|&3Zx!&1I!+tQ(!)&!& p!t !* +!`a! !Xpt!GptJTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 2: INTRODUCTION TO THE SYSTEM18RELATED TOPICSSee the following components for furtherinformation on related topics:DISPLAY FORMATSAVING A DOCUMENTHOW TO EXIT FROM THE SYSTEM pq5pqpq%<[ &f2t _ptp!t  !] &Wv &V&TGTVk(DXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATIONCHAPTER 3 INTRODUCTION TO DOCUMENT CREATIONBy now you have learned what the components of your workstation are andhow to begin a session. In this chapter you will learn how to use the XEROXDOCUMENT SYSTEM EDITOR for document creation and how to print a documentcreated with the system.The system provides several editing features, which allow rapid removal,modification, or repositioning of text passages.  pq5pqpq%<[- `W4_4 ^4s" ]<4\i4 Plt= N[0p LJtptptpt2 J9 >< <  <+ $TVk(lXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION2 THE DOCUMENT CATALOG BASIC CONCEPTDocuments are stored on your system disk in theDocument Catalog. You could think of it as anelectronic filing cabinet. The Document Catalog isheaded by its own menu of commands. Thesecommands will be covered in later components.TO GET MENUMARK Documents in the System Menu.EFFECTThe display changes to show the Document Catalogmenu and the names of the files (documents) in theDocument Catalog.RELATED TOPICSSee the following components for furtherinformation on related topics:DISPLAYMARKING MENU COMMANDSMENUSHOW TO CLOSE A MENUDOCUMENT VERSIONSTHE DOCUMENT CATALOGDocument catalog menuDetail Apply Get Copy to Delete Undelete Print catalogEXERCISE-SCREENMEMO-EXAMPLEEXERCISE-EDITING TEST-DOCUMENT  pq5pqpq%<[-f2tXXutX RZptp!t!PIvt!N8 "!L'!!J% Cptptp!twt =p!t!;&!9 3Xptp!t  !1G &+Zx1V&)1V&' y!yX 4J4 z 7| }~ | }|" 4F"TVk( p$$ 6lX (  w  *+w  "<TVk(.XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION3GETTING A DOCUMENT FROM THEDOCUMENT CATALOG BASIC CONCEPTIn order that you may view a document on yourscreen you must "get" the document from theDocument Catalog.PROCEDUREMove the cursor directly underneath the titleEXERCISE-SCREEN, in the catalog.To select this title: PRESS and release the LEFTmouse button. (The title should now be underlined.)MARK Get in the Document Catalog Menu. EFFECTIn the Document Catalog Menu, Get will remainhighlighted in grey until the document selected isfully displayed in the document window. When thedocument window contains the document, thecatalog will close. The status window, at the verybottom of the screen, will display the size of thedocument (in characters).RELATED TOPICSSee the following components for furtherinformation on related topics:DISPLAY FORMATMARKING MENU COMMANDSTHE DOCUMENT CATALOG rs5rsrs%<[-Nf2tXXuVtX Ortr!t+!M%!K Er!th i!Cx!=D*r!;3t.!4vt .r!tvt !, !*,!(]^!&'!$v(!"e 1rtr!t  ! &3w &h&TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION4HOW TO CLOSE A MENU PROCEDURETo close a menu:MARK the on the far right margin of the menu.EFFECTCloses the menu and returns the main documentmenu to its position directly under the System Menu.RELATED TOPICSSee the following components for furtherinformation on related topics:MARKING MENU COMMANDS rs5rsrs%<[-f2tXutX RZr!t !Ixt% Br!t!@0 :rtr!t  !8 &2wTVk(dXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION5MOUSE FUNCTIONS DESCRIPTIONThe mouse controls the movement of the cursor onthe screen. It controls selection, moves windowedges, and scrolls through the document. It is alsoused to set tabs and mark menu items.The mouse also controls the position of the caret onthe screen. The caret is the blinking inverted "v"you see on the screen.There are four (4) areas of the screen. The cursorlooks different in each area.Place Pointer PurposeShape Far left Used to scroll the document. Left side Points at a line or paragraph. Center Points at characters or words.Far right Manipulates windows. rs5rsrs%<[-Nf2tZXu tX RZr !t*!PI&!N8" !L'!!E1!C !vt!A!;" !9!6ay(t3Y(4ty!.c ){x-Wty!' ){x-Wty!!o){x-Wt!y ){x-WtTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION6 The mouse buttons perform within the four (4) areasof the screen in the following manner:DocumentLeft sideCenterLeft buttonpoints to points to oneone characterlineMiddle buttonselects a wordpoints to a paragraphRight buttonextends theextends theselectionselection rs5rsrs%<[-f2t _y!t0!]$.qZz;Bz.qY!Uy .qt ;B .qTl ;B!QAy .qt ;Bt ;BO!Ly .qt ;B .qK;BpTVk(hXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION7Right side ofSetting tabsWindowin the Paragraph MenuLeft buttonmoves a moves a tabwindow edgearrowMiddle buttonsplits a creates a window ornew tab creates aarrownew windowwhen SHIFT keyis held down withmiddle buttonRight buttondeletes adeletes a tabwindowarrowFar left (the only odd one).Left buttonscroll upMiddle buttonscroll the entire document("thumbing")Right buttonscroll down RELATED TOPICSSee the following components for furtherinformation on related topics:HINTS ABOUT USING THE MOUSESCROLLING A DOCUMENTSELECTING TEXT rs5rsrs%<[-Nf2t.q_z;Bz .q^W;B;B\ ;B[O!X$y .qt;B .qV ;B!Suy .qt;B .qQ;B.qPm;B.qN .qMert.qK.qJ] !G2y .qt;B .qE;B.q@z!=y .qt!:y .qt.q9% !5y .qt  /rtr!t  !- &'w&%&$2 xTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION8SCROLLING A DOCUMENT DESCRIPTIONDocuments on the screen can be thought of as onelong page of text. You use the mouse to move thetext up or down to see what you want to read oredit. This is called scrolling the document. Theinformation in menus may also be scrolled. Themouse only controls the text scroll when the pointeris at the left edge of your screen.PROCEDUREMOVE the cursor all the way to the left of thescreen. Move it so it is a double-pointed arrow,pointing both up and down like this: . This isthe scroll arrow. If you have moved it to the left ofthe screen so it points up and to the right, like this:, you need to go farther left.TO SCROLL UPWith the cursor all the way to the bottom left of thescreen HOLD down the LEFT mouse button. Thedouble-pointed arrow will point up like this: .When you release the mouse button the text rightnext to the arrow pointing up will become the topline on the screen.Scrolling up will move the information currentlydisplayed in the document window up, and out ofview. Scrolling up will position the text on thescreen closer to the end of the document (liketurning pages over).TO SCROLL DOWNWith the cursor all the way to the top left of thescreen HOLD down the RIGHT mouse button. Thedouble-pointed arrow will point down like this: . rs5rsrs%<[-f2t\Vu tX Or !t !M$!K !I{t!G !E/!Cy! =Er!t!;4!8xt !6$!4s!2xt +rtrtr!t{t !) rt!'~  xt!%m,!#\!!K!'! !! !  rtrtr!t {t ! rt !6 "xtzTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION9When you release the mouse button the text rightnext to the arrow pointing down will be moved downto where the cursor is on the screen. Scrolling down will move the information currentlydisplayed in the document window down, and out ofview. Scrolling down will position the text on thescreen closer to the beginning of the document.THUMBINGThumbing is the process of choosing a relativeposition in a document (like thumbing through abook). With the cursor all the way to the top left ofthe screen HOLD down the MIDDLE mouse button.The cursor changes to a triangular shape similar toa thumb nail like this: . Without releasing themouse button, move the mouse up and down.Notice that the triangle moves with the mouse, butthat there is another triangle which does not move.The triangle that does not move indicates where youare in the document, relative to the beginning. Thetriangle that moves indicates where you will thumbto, relative to the beginning of the document. Hold down the middle mouse button and positionthe triangle at the top of your window. Let up onthe mouse button. All the text on the screen willchange. You are now at the beginning of yourdocument.Now, hold down the MIDDLE mouse button andposition the triangle at the bottom of your window.Let up on the mouse button. All the text on thescreen will change. You are now at the end of yourdocument.To get to the middle of the document, hold downthe MIDDLE mouse button and move the triangle tothe middle of your window and let up the mousebutton. rs5rsrs%<[-Nf2t!_,!] !![%!U$!St(!Qc!OR) Ir!t {!G t%!D$ !Brt!@!> xt!0!4-!2 !0 {t.!)!!',!%/!#!!!!_ rt!N!=&!,! !! (! rt ! !!`TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION10RELATED TOPICSSee the following components for furtherinformation on related topics:MOUSE FUNCTIONSDISPLAY FORMAT rs5rsrs%<[-f2t _rtr!t  !] &Ww&V TVk(AXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION11SELECTING TEXT DESCRIPTIONIn a document, text is selected by using the mouseto position the cursor and then pressing andreleasing a mouse button.PROCEDUREWhen selecting text, the mouse buttons (whenpressed and released) perform in the followingmanner:DocumentLeft sideCenterLeft buttonpoints to points to oneone characterlineMiddle buttonselects a wordpoints to a paragraphRight buttonextends theextends theselectionselectionRELATED TOPICSSee the following components for furtherinformation on related topics:HINTS ON USING THE MOUSEMOUSE FUNCTIONS rs5rsrs%<[-Mf2t2XutX RZr !t!PIBC!N8 Hr!t2 3!E+ ,!C.q@z;Bz.q?3!<y .qt ;B .q: ;B!7Yy .qt ;Bt ;B5!2y .qt ;B .q1&;B *rtr!t  !( &"w&!)TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION12DELETING A TEXT SELECTION TO DELETE TEXTSELECT the text to be deleted with the mouse.PRESS the DEL key.The DEL key is located at the upper right corner ofthe keyboard.MASTERY HINTSWhen deleting words, be sure to include thespace(s) following them. RELATED TOPICSSee the following components for furtherinformation on related topics:SELECTING TEXT rs5rsrs%<[-f2t(XutX RZrtrtr!t-!L& rt!Ert" !C  =rtr!tI'!; 5hrtr!t  !3W &-jw TVk(wXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION13CANCELING A COMMAND DESCRIPTIONThe system provides a feature which will cancelyour last command. For example, if youinadvertently deleted the wrong passage of text,instead of retyping the entire passage you cancancel the delete command (and return the passageto the document). TO CANCEL A COMMANDPRESS the CANCEL key.MASTERY HINTSWarning:You may only cancel the last commandissued.RELATED TOPICSSee the following components for furtherinformation on related topics:DELETING A TEXT SELECTION rs5rsrs%<[-Mf2tXu tX RZr !t!PI!N8 !L'#!J+!H Artrtr!?t rt 9rtr!vr){t{t!7{ 1Grtr!t  !/6 &)IwTTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION14REPEATING A COMMAND BASIC CONCEPTThe system provides a feature which will repeat yourlast command. For example, you may want to insertthe same passage of text in two places. Or, youmay wish to repeat the delete command. TO REPEAT A COMMANDPRESS the DO key.By pressing the DO key you instruct the documentsystem to do it again Your last command will berepeated as many times as you press the DO key.RELATED TOPICSSee the following components for furtherinformation on related topics:INSERTING TEXTDELETING TEXT rs5rsrs%<[-f2tXu tX RZrtr!t!PI%!N8 !L'$ Ertrtr!Ct rt!=t rt !;{t!9rt 3Xrtr!t  !1G &+Zw &) jTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION15INSERTING TEXT BASIC CONCEPTText may be inserted into a document by firstpositioning the blinking caret to indicate the point ofinsertion. The blinking caret is positioned bymaking a selection with the mouse. TO INSERT TEXTMake a selection with the mouse at the point ofinsertion.Begin typing.Whatever is typed will appear in front of the blinkingcaret.POSITIONING THE CARETDocumentLeft sideCenterLeft buttonpoints to points to oneone characterlineMiddle buttonselects a wordpoints to a paragraphRight buttonextends theextends theselectionselectionIF YOU MAKE A MISTAKEPRESS the BS key. The BS key will remove oneletter at a time  rs5rsrs%<[-Mf2tkXutX RZrtr!t zv!PIt (!N8 78$!L' Ertrtr!t(!C !=!7zyv!5i /5tr trtr.q, z;Bz.q*!'[y .qt ;B .q% ;B!"y .qt ;Bt ;B!(!y .qt ;B .qy;B rtrtrtr!trt rt!  TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION16RELATED TOPICSSee the following components for furtherinformation on related topics:MOUSE FUNCTIONSTHE BS KEYREPEATING A COMMAND rs5rsrs%<[-f2t _rtr!t  !] &Ww&V &TGTVk(DXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION17THE BS (BACKSPACE) KEY DESCRIPTIONThe BS key is used to correct typing mistakes whileinserting text into a document or menu bracket, byerasing characters from the display screen.LOCATIONThe BS key is located at the right end of the secondrow of keys on the keyboard.EFFECTWhen you press BS key, the single characterimmediately preceding the insertion caret is erasedfrom the screen and is deleted from the document.The caret is backed up one character position tothe left. If the caret is already positioned at thebeginning of a document or menu bracket, nothingwill happen. By pressing the BS key repeatedly, youcan back up one character at a time, as far as youwish.REMOVING A WORDTo backspace a whole word at a time, press the BSkey while holding down the COM key. The singleword immediately preceding the insertion caretdisappears from the screen and is deleted from thedocument, along with any spaces and punctuationfollowing the word. The caret is backed up theappropriate distance to the left. If the caret isalready positioned at the beginning of a documentor bracket, nothing will happen. By repeating thisoperation, you can back up one word at a time, asfar as you wish. rs5rsrs%<[-Mf2tXutX RZr !trt)!PI !N8$ Hr!trt'!E ?r!tF rt!=  !;)!9-!7{!5j!3Y rt!1H*!/7 )rtr!t { tr!&trt!$DE!" ! !! !*!{0!j !Y  TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION18RELATED TOPICSSee the following components for furtherinformation on related topics:DELETING A TEXT SELECTION rs5rsrs%<[-f2t _rtr!t  !] &WwTVk(=XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION19HOW TO CREATE A DOCUMENT BASIC CONCEPTThe EDITOR treats lines of text somewhat differentlythan a typewriter does. The document system is aparagraph oriented system and recognizesinformation which is separated into paragraphs. TYPING SENTENCESSentences are typed as they would be on atypewriter. As you type, text will automatically wraparound. Thus, there is no need to press the RETURNkey at the end of each line. The sentences you typewill all become a part of one paragraph.TYPING PARAGRAPHSTo create a new paragraph, type in the necessarysentences without pressing the RETURN key. To endthe paragraph press the RETURN key. You will noticethat the space between the last line of text typedand the blinking caret is wider than that betweenthe lines of preceding text. A later component willcover the method for changing the spacing betweenparagraphs and lines. Also notice that allinformation in the new paragraph is formatted thesame as the previous paragraph.TYPING TABSThe TAB key on your keyboard works much thesame way as the tab key on a typewriter. Thesystem tab has a preset length, however. A latercomponent will cover the method to change thespacing between tabs. rs5rsrs%<[-Mf2t*XutX RZrtr!trt!PI/!N8*+!L' * Ertr!tB C!C '{!At!r!?t #!=$ 7{rtr!t!5j{trt !3Yrt !1H# !/7*!-&1!+!) !& !$ rtr!trt#!! {t!{!j TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION20TYPING SHORT LINESTo type short lines of text that are all one paragraph(the name and address in a letter, for example):TYPE the first line of text.PRESS the RETURN key while holding down the SHIFTkey.TYPE the second line of text. PRESS the RETURN key while holding down the SHIFTkey.RELATED TOPICSSee the following components for furtherinformation on related topics:INSERTING TEXT rs5rsrs%<[-f2t _rtrtr!t!],!W!Qbrtr!OQt!Ir!Btrtr!@t :rtr!t  !8 &2w TVk(|XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION21SELECTING PARAGRAPHS BASIC CONCEPTThe ability to select a paragraph as a unit isprovided.PROCEDUREMove the cursor into the left region of the screen,so it points like this: PRESS and release the MIDDLE mouse button. EFFECTWhen you release the mouse button the cursor willchange shape to display a paragraph symbol andthe selected paragraph will be underlined.RELATED TOPICSSee the following components for furtherinformation on related topics:MOUSE FUNCTIONSHOW TO CREATE A DOCUMENT rs5rsrs%<[-Mf2t7Xu tX RZrtr!t !! !PI Jr!t!Gx!Atrt ;Ur!t-!9D!73' 0rtr!t  !. &)w&'6NTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION22SAVING A DOCUMENT BASIC CONCEPTSaving a document is the process of "saving" allthe changes you have made to your document. Ifyou have created a new document, it is the processof creating a new file and assigning it a newdocument title.WHEN TO SAVE A FILEBefore you exit from the system.Every half hour of editing time.ASSIGNING A TITLEYou need not assign a new title to a document thatyou "get" from the Document Catalog unless youwant to change the name of the document. You doneed to assign a title to a new document.To change the name of an existing document:1.Select the document title in the bracketsthat follow title in the Main menu.2.PRESS the DEL key.3.TYPE in the new title of the document.4.MARK Save all in the System menu.To assign a title to new document:1.Position the caret in the the bracketsthat follow title in the Main menu.2.PRESS the LEFT mouse button.3.TYPE in the new title of the document.4.MARK Save all in the System menu. rs5rsrs%<[-f2tXu tX RZrtr!t!PI,!N8 {t!L''!J Crtrtrtr!t!A ;rtr!t {t!9{ !7{%tv!5jt%!/6v+%,tt){#){*c%'){ rt%$){&%"){vt!v"%'t){ ){%T){ rt %){&%){vt TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION23EFFECTThe screen will appear dark, except for the statuswindow at the very bottom of the display. There willbe noticeable disk activity while the file is beingwritten on the disk.The status window at the very bottom of the displaywill provide a message indicating that it is writingthe file onto the disk and will indicate the size (incharacters) of the file and the name under whichthe document is being saved. At this point thescreen will return to normal and you can continueworking.NAMING CONVENTIONSNever use punctuation or spaces in a document title(e.g., comma, @, $, &, ~, *). Use hyphens asseparators. You may use numbers or a period inthe title. For example, the titleBudgetMemo-January.EDindicates that a memo was created in January andis budget-related. The extension ".ED" indicatesthat it was created using the EDITOR. Periods aremost often used when separating the file name withthe method of the file creation (in the above case,the EDITOR). This memo could have also beennamedBudgetMemo1-January.EDto indicate that there might be more than one memoregarding budgets during the month of January. Document titles up to 20 characters will be shown inthe document catalog. If a document title is morethan 20 characters it will be partially shown in thedocument catalog followed by an ellipsis. rs5rsrs%<[-Mf2t _r!t(!]![!Y !St0!Qc!OR $!MA %!K0!I!G @rtr !t!>!< !:&6!0Q!.@!,/rt !*$ !( 0!%)rt*!#&!!&!P)!?! . "! !TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION24NAMING HINTSThink of document titles as titles on folder labels.Using key words or initials, as the first part of thetitle, allows you to group related documentstogether in the Document Catalog.DOCUMENT SIZEThe maximum size of a document is 60,000characters. This is about 20 pages of typed text.When a document is saved, the status windowindicates how many characters there currently are inthe document. For this reason, it is important toalways read the status window each time you save adocument.It is possible you may have a document which isclose to the 60,000 character limit, yet still havemuch to add to the document. In this case, you willneed to make new files to separate the largedocument into segments (or chapters, if you prefer).Each segment will be a separate document in thedocument catalog. In a later component you willlearn how to merge the segments into one largedocument for printing.RELATED TOPICSSee the following components for furtherinformation on related topics:HOW TO EXIT FROM THE SYSTEMCONFIRMATION MESSAGESMARKING MENU COMMANDSEDITING A MENU BRACKET rs5rsrs%<[-f2t _rtr!t'!]![x y!Y Strtr!tpqv!Qct !OR !MA!K0 $!I#!G!@*!>'!<'!:*+ !8,!2b+!0Q !.@ !,/  %rtr!t  !# &w&2&g&TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION25DOCUMENT VERSIONS BASIC CONCEPTThe system keeps two copies of each documentsaved. Titles in the document catalog represent themost recent version of the document (after editingand marking Save all). A dagger following adocument title in the catalog represents the oldversion of the document (before the last edit andsave). You could think of the old version of thedocument as a back up version of the file.RELATED TOPICSSee the following components for furtherinformation on related topics:SAVING A DOCUMENTDOCUMENT CATALOG MANAGEMENTTHE DOCUMENT CATALOG SHOWING DOCUMENT VERSIONSDocument catalog menuDetail Apply Get Copy to Delete Undelete Print catalogEXERCISE-SCREEN MEMO-BUDGET.EDEXERCISE-EDITING TEST-DOCUMENT  rs5rsrs%<[-Mf2tXutX RZrtr!t!PI{t!N8!L'7vt{t8 !J%v!Ht&!E!C{t =rtr!t  !; &5w&3-yX. * 4)4 '| 7~ x &~ ~" %/4F #pX$ 5d ! e e$  PTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 3: INTRODUCTION TO DOCUMENT CREATION26THIS PAGE LEFT INTENTIONALLY BLANK rs5rsrs%<[-f2thTVk(%a4sysjysysy syh$TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 4: DOCUMENT CATALOG MANAGEMENTCHAPTER 4 DOCUMENT CATALOG MANAGEMENTBASIC CONCEPTThe ability to manage files is provided in theDocument catalog. You may delete or undelete,rename or copy files to new names using thecommands on the Document directory menu.Some commands on the Document catalog menuwill be covered in later components.TO GET DOCUMENT DIRECTORY MENUMARK Documents in the System menu.Detail COMMANDMarking the Detail command on the Documentdirectory menu will open the menu to display allavailable commands. Detail will remain highlightedwhite on black to indicate that it is "On".Marking the Detail command on the Documentdirectory menu will also expand the documentcatalog to show the following information for eachfile named in the Document catalog:The full title of the documentThe creation date and time that the firstversion of the document was created. It ispossible, due to frequent revisions of adocument, that the first version may nolonger exist in the catalog. The revision date and time that this versionof the document was created. If this is thefirst version of the document, the creationand revision dates will be the same.The name of the author, the person whocreated this version of the document.The length of the document, in characters. pqpGqpq%q5 <[ v& `W4_4 ^4s# ]<4\i4 V5tptp!t/0!T$ !R !!!P!I&!G Aptptptptp!?xtut 9Dutp!t+ut , !73!5" ut!3&!.+ut , !,89 !*&!(&$v t&!v tvt& 1!&&)%&&&v tvt v& !< 6utp!t)!2cwt!0R !,0%%*!%%ut%#~%! utp!t&!u t!!!tut!c4!R utp!t@%! "TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 4: DOCUMENT CATALOG MANAGEMENT3the brackets following Copy to. To copy adocument:1.MARK the document you wish to make a copyof in the Document catalog.2.On the Document directory menu, fill in thebrackets following Copy to with the newdocument title.3.Mark Copy to.You now have two copies of the same document inyour Document catalog, but with different names. Rename to COMMANDThis command renames a selected document to anew document name supplied in the bracketsfollowing Rename to. To rename a document:1.MARK the document you wish to rename inthe Document catalog.2.On the Document directory menu, fill in thebrackets following Rename to with the newdocument title.3.Mark Rename to.The Document catalog will now show only the newname of the document. TO CLOSE DOCUMENT DIRECTORY MENUMARK in The Document catalog menu. pqpGqpq%q5 <[ v&Nf2t!__u`t !]!Y%%W!Su% %QdG utH %OS!K1%u!Gt#!D,ut >utp!t!!<J K!:ut!6%%4u!0S% %.B ut%,1!(%u !#t!!u tptptptptp!Ptxyt~TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 4: DOCUMENT CATALOG MANAGEMENT4RELATED TOPICSSee the following components for furtherinformation on related topics:DELETING A TEXT SELECTIONMARKING MENU COMMANDSEDITING A MENU BRACKETTHE DOCUMENT CATALOGBASIC PRINTING pqpGqpq%q5 <[ v&f2t _ptp!t  !] &Wz&V&TG&R|&P TVk(MXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTINGCHAPTER 5INTRODUCTION TO PARAGRAPH FORMATTINGParagraphs are easily formatted using XEROX DOCUMENT SYSTEM features.Margins and tabs can be set, columns can be defined, spacing before and afterparagraphs and headings can be determined, footnotes can be formatted, andthe occurrence of page breaks can be designated. A paragraph is formatted bymarking commands in the Paragraph menu and applying them to a selectedparagraph. Some of the terms used in this section may be unfamiliar to you. Listed beloware some of the terms you will need to know.LEADLead (pronounced "led") is the term used for theamount of white space appearing between lines orparagraphs of text.PARAGRAPHA paragraph is a distinct portion of written materialdealing with a particular idea, usually beginning withan indentation on a new line. In the XEROXDOCUMENT SYSTEM, a paragraph is the text of adocument that is underlined (selected) when thecursor is placed in the left side of the documentand the MIDDLE mouse button is pressed.PROPERTIESThe properties of a paragraph are its formattingfeatures or characteristics. To define properties fora paragraph means to assign certain features, suchas where the margins are and the amount of leadbetween lines. The paragraph menu is used toassign the features, or "define the properties."  pqpGqpq%pq5<[ v%pGq  `W4_4 ^4s$ ]<4\i4 Plt ptptpt  N[6 LJ / J9I H(6 F  A<  ?z) 9Fp!t!75'!5$  .p!t#!,*!*W$p!(tptpt !&"!$,!"pt Vp!t!E!4,!# #! !.TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING2PARAGRAPH MENU Paragraph menuNeutral Detail Apply Units: Inches Picas Points Style: Align: Left Right Ctr Justified Vert: None First Next Same columnLead: before: < > after: < > line spacing: < >pts.New page: Before After Footnote text: Start Cont Tabs: Left Right Ctr Align on: <.> Leader default tabs: < > units BASIC CONCEPTThe paragraph menu is used to set the formattingproperties of the paragraphs in a document.Margins, indentations, tabs, and spacing betweenlines are some formatting properties associated withparagraphs.DESCRIPTIONTo give properties to a paragraph, the paragraph isselected, the menu is opened, commands aremarked on the menu, and the commands areapplied by marking Apply, or by pressing DO (whichwill also dismiss the menu.) After text insertion,pressing RETURN will end the current paragraph andstart a new one. The new paragraph will have thesame paragraph properties as the previous one.You will learn how to use some Paragraph menucommands in this lesson. More advanced formattingcommands will be discussed later.SELECTING A PARAGRAPHParagraphs are selected by moving the cursor to theleft side (not far left side) of the screen and pressingthe MIDDLE mouse button. The paragraph text will be pqpGqpq%pq5<[ v%pGq f2tPXu R4R4 N[v1wxwxwxy Lvxwxvx Jvwvwxwx Hvx. G/vxwvw  EdvwxwxwD7x B4A4 ;Ttptp!t" !9C op!72!5!+!2  ,Op !t$ !*>K!!(-78!& zt pt!$ .!!pt! !*!*! ! Nptptp!t! =! ,pt&VTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING3underlined. When the mouse button is released, thecursor will look like a paragraph symbol.There are times when you might wish to select anempty paragraph and apply new paragraphproperties to it. This allows you to view the newproperties during type-in. An empty paragraph iswhat you create when you PRESS RETURN. GETTING THE MENUTo bring the paragraph menu into view, select aparagraph with the MIDDLE mouse button, holddown the COMMAND key and PRESS the LOOK key.This is called "PRESS COM-LOOK." Or, you mayselect a paragraph and MARK Looks in the mainmenu. (If your main menu is not fully open, you willhave to MARK Detail so that it will reveal Looks.)When the menu is brought into view, you will noticethat some of the bold-face menu commands appearwhite-on-black and some of the menu brackets arefilled in. These are the properties that are in effectfor the paragraph selected. The long grey bar at thebottom of the menu is called the margin bar. Itshows the margins of the paragraph you selectedto open the paragraph menu, and is used to set newmargins. The commands in the paragraph menu operate asfollows:Detail COMMANDWhen the paragraph menu is first brought to thescreen, only the most common options will bedisplayed. Marking Detail will bring the rest of themenu into view. In the menu above, only the mostcommon features are displayed. pqpGqpq%pq5<[ v%pGq Nf2t!_ !]#!W!U !St !Qc #!ORpt@ Hptptp!t!F pt !Dptpt!B^ptprt!@M{zt !><+!<+{ztzt!5# !3#!1 !/& !-lrt!+[!)J!'9'!%( !! iwztp!t'!X#"$!G zt!6 {t!%TVk(0XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING4Apply COMMANDMarking Apply changes the selected paragraph textso that it exhibits the marked commands in theParagraph menu.Neutral COMMANDMarking Neutral causes menu items to turn grey andbrackets to be emptied. This means that they willhave no effect when Apply is marked. This is usefulif only a few properties are to be changed. After the"slate is wiped clean" with Neutral, the desiredproperties may be marked and applied bythemselves, and no other changes will occur in aparagraph. For example, suppose that you wish tochange all the margins in a section of a document,but not the spacing between lines and paragraphs:1.Open the Paragraph menu.2."Neutralize" the properties set in theParagraph menu by marking Neutral.Marking Neutral causes all the propertiesof selected text to remain constant whenApply is marked. 3.Change the margin settings by movingthe margin bar (explained below).4.Select the text whose margins are to bechanged.5.MARK Apply, or PRESS DO, to apply anddismiss the menu.If you select more than one paragraph to open amenu, the menu will appear as if Neutral had beenmarked. MARGIN BARWhen you first open the Paragraph menu, themargin bar indicates where the margins arecurrently set. The margin bar is used to set threemargins in a selected paragraph. It is manipulatedby the mouse. You may adjust the left margin ofthe first line of the paragraph (indent), the leftmargin of all other lines of a paragraph, and theright margins for all lines of the paragraph. pqpGqpq%pq5<[ v%pGq f2t _wtp!tzt !]%![s Twtp!tzt !R#!Pzt !N!L zt !J !H !F "!Dq!B`.%?){%<){ ){:78zt){8zt){6 ){4zt %1){){/%-){!){*%(0){zt pt ){& !+!zt! ptp!t&'!!s!b ! Q #! @)! /#!(>TVk(MXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING5 || left margin of first line in paragraphright margin of paragraph|||| left margin of all other lines in paragraph||Below the margin bar is a carriage scale. Thenumbers on the carriage scale indicate horizontaldistance. The carriage scale is used to set margins.The carriage scale may be changed to display anyone of several different units of measure, asexplained under Units: COMMANDS below.Paragraph margins are set as follows:1.Select a paragraph using the MIDDLEmouse button.2. MARK Points, if it is not already marked.Notice that the numbers on the carriagescale changed. (Any unit measurementcan be marked, but margins can bemoved in the smallest increments usingpoints.)3.Using the mouse, position the cursor inthe black rectangle on the right edge ofthe margin bar. Hold the LEFT mousebutton down and move the mouse to theright or the left. Notice that the barfollows the mouse, and the numbers inthe rectangle change. When the blackrectangle displays the marginmeasurement you desire, RELEASE theLEFT mouse button.4.Position the cursor in the upper half ofthe black rectangle on the left edge ofthe margin bar. Set the top half of themargin bar using the method describedabove. This is the section of the bar thatsets the left margin of the first line of aparagraph.5.Position the cursor in the lower half ofthe black rectangle on the left edge ofthe margin bar. Set the bottom half of pqpGqpq%pq5<[ v%pGq Nf2t `q _F`q*F ^4D7^W{ \z| \\{ | 0|t[Ot|{ | C{[* X4F!Qt!O!M!K$!IP'Q!GTKvtptL!EC%B){ p){@pt%=){zt){;){9){7{){5j){3Y%0){ ){."){,upt){*d ){(S  ){&B ){$1){"  ){   pt){pt %<){ ){+$){){ ){$){%){ % ){){ $){TVk(sXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING6the margin bar as above. This sets theleft margin of all lines of a paragraphexcept the first.6.To apply the new margins to theselected paragraph, MARK Apply, orPRESS DO to apply and dismiss themenu. Units: COMMANDSThe units commands are used to choose the unitsof measurement for menu display. If measurementsare to be designated in inches, In is marked with theLEFT mouse button. If measurements are to bedesignated in points, then Pts is marked. There are72 points per inch. Marking Picas causesmeasurements to appear in picas. There are 6 picasper inch. Numbers in the menu brackets change toreflect the new measurement commands, unlessotherwise specified (leading is always specified inpoints.) The margin bar, carriage scale, tabs, andother menus will also be displayed using thespecified measurements. STYLEStyles will be explained later. At this point, Style: may be ignored.Align: COMMANDSAlignment refers to how print is arranged on thepage. If Left is marked, the paragraph selected willbe rendered left flush and right ragged.This is an example of a paragraph that is aligned flushwith the left margin. Notice that in each line, thecharacter beginning the line touches the left edge ofthe print area boundary, but the last character in eachline does not necessarily touch the right boundary. pqpGqpq%pq5<[ v%pGq f2t){_ ){]){[ %X){m){VM{Nzt){Tpt){R LJvtp!t!J9.!H(zt !Fpt"!D zt!A zt!? !=*!;!!9 !7'}!5EtF!!3~ -Jp!t$~}{!+9t  $vtp!t !"zt ! &!i}X3!Xt}!G5!67!%3TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING7Right means right flush, left ragged.This is an example of a paragraph that is aligned flushwith the right margin. Notice that in each line, thecharacter ending the line touches the right edge ofthe print area boundary, although the first character ina each line might not touch the left boundary.If Ctr is marked, the paragraph selected will bealigned centered between the right and left margins.This is an example of a paragraph that is Centered.Notice that the print aligns itself around an imaginaryline that divides the text in half vertically.If Justified is marked, the print in the paragraph willbe adjusted so that it fits exactly between the leftand right margins, with no empty space along eithermargin except at the end of a paragraph.This is an example of a paragraph that is Justified.Notice that the first and last character in each linetouches the edge of the margin. Slight adjustmentsin spacing between words and letters have beenmade so that the paragraph has a justifiedappearance.Vert: COMMANDSVertical commands will be discussed in Chapter 11.At this point, they may be ignored.Lead: COMMANDSLeading is the amount of white space between linesand paragraphs. Leading measurements are alwaysspecified in points. The leading between the lines inthis paragraph is 5 points. There are 30 points oflead between this paragraph and the preceding one.  pqpGqpq%pq5<[ v%pGq Nf2t!_zt"Y}X3%Wt}$U3!St8'rQc-t!K/zt*!I-#+B}X%tzt"7@}7&0>.!8tzt!6)!4r!2a"!,-}tzt!*}/!( !%!#uv !!  ^vtp!t!M! vtp!t$! ! ! $ ! /TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING8Select a paragraph on the screen. PRESS COM-LOOK(hold down the the COMMAND key and PRESS theLOOK key), or MARK Looks in the Main menu. Thisopens the Paragraph menu. To change leadingspecifications, do the following:1.To change the points of lead betweenlines, delete the number presently in thebrackets after line spacing:. Type a newnumber into the brackets. 2.To change the amount of lead beforeparagraphs, delete the number in thebrackets after before:. Type a newnumber into the brackets.3.Extra leading following a heading, or aspecial paragraph, may be specified byfilling in the brackets following after:.This is more efficient than preceding thefirst paragraph in a section with extraleading. If the heading or specialparagraph is moved, it will carry theextra leading with it. Leading added atthe end of a paragraph will not bedisplayed on the screen. It will appear inprint, or when Preview is marked in theprint menu.4.MARK Apply or PRESS DO, when you arefinished making changes. The newleading designations will be applied tothe selected paragraph.Refer to the section on Fonts for advice on theamount of leading to use for specific applications. New Page: COMMANDSPage breaks can be forced to occur before or aftera specific paragraph by selecting the paragraph andmarking either Before or After. These commandsare used when a paragraph starts a new section oridea and should begin a new page, or completes asection or idea and should be the last paragraph ona page.  pqpGqpq%pq5<[ v%pGq f2t!_!ptp!]tpt ![pt{t{zt {t!Y!W%T){ ){R){P{t ){N%K){){I ){Gno{t ){E%B{){t){@ ){>{){w:xwxwxowx v wxw xyxyx yxyx yxyx v wxyxyx wxw o4 4D7t6TVk(pXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING10There are 4 Keep: commands: Start, Cont, Headingand the brackets after keep:. Marking Start appliesa "keep" to the first paragraph of a set ofparagraphs to be kept together. Each succeedingparagraph that is to stay on the same page with theStart paragraph must be selected and markedContinue.A heading should be followed by a few lines of text.Marking Heading causes the selected headingparagraph to be kept with at least the first two linesof the immediately following paragraph.The brackets after keep: appears for compatibilitywith earlier systems. Its function in this system isreplaced by the Keep: commands described above.Printer COMMANDTo facilitate reading and editing, text displayed onthe screen generally appears larger than in print.Therefore, fewer characters appear on one line indisplay mode than in print. It is difficult to judgewhat word actually begins a new line in print, howtabulated text will appear, and whether a headingactually fits on one line. For example, a line of textin this paragraph is approximately 33 characterslong as it appears on the screen (display mode.) Inprint, the same line would contain approximately 47characters (the numbers are approximate becausethis paragraph is justified, and text is expanded orcontracted to fill the defined space.)Printer is a miscellaneous command that providesthe ability to view text in hardcopy mode, and assure that whenever the document is brought tothe screen the selection will still be displayed inhardcopy mode. That is, you will be able to seewhere text will appear in the printed document. Thisis especially useful for accurately manipulatingtabulated text, and formatting headings. pqpGqpq%pq5<[ v%pGq f2t!_~t ztztz!]t{tzt![H I!Y  !W!UztBC!Suzt!MA-!K0qztr!I*!G%!@{t !>!<~t 6>wtp!t!4-!2 '!0 -!-.!+!)!'!% !!#*!! ! &!r !>zt!-'!)! -!! ! N.!TVk(>XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING11Marking Printer in the Paragraph menu differs frommarking Printer in the Display mode menu in thatyou can select individual paragraphs to be displayedin printer mode.Line Number: COMMANDSIf your document shows line numbers when printed,they may be turned off for selected paragraphs bymarking Off after Line #:. Line numbering isexplained in greater detail in the chapter calledIntroduction to Style Sheets.MASTERY HINTS:If you wish to merge two consecutive paragraphsinto a single one, you may delete the RETURN whichends the first of the two paragraphs. The result isone paragraph which has the paragraph propertiesof the second paragraph.It is wise to close a menu after editing a paragraph,and use another paragraph requiring editing to openit again. Otherwise, it is relatively easy to applyformatting properties to the wrong paragraph.RELATED TOPICSSee the following components for furtherinformation on related topics:MARKING MENU COMMANDSCLOSING A MENUEXPANDING A MENUSELECTING PARAGRAPHSGUIDELINES FOR LINE LEADINGTYPING PARAGRAPHS  pqpGqpq%pq5<[ v%pGq Mf2t!_zt!]zt ![!Y  S.v tp!t&!Q !O @zt~At!L(!J  Dptpt!$!Bpt!@ "!>" !0!4-(!2# !0 # )ptp!t  !' &!&  &C&x&&~TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING12GLOBAL COMMANDSBASIC CONCEPTGlobal command features make it possible to repeata command without using a menu, to change theformatting properties of one item of text to matchthe formatting properties of another, and to globallychange the formatting properties of an entiredocument.DESCRIPTIONGlobal commands are a combination of textselection and key strokes, and work independentlyof menus. The DO and COMMAND keys are utilized forglobal changes.THE DO KEY The DO key is used to repeat a command.1.Select a paragraph.2.PRESS COM-LOOK to open the Paragraphmenu.3.Make changes in the menu and MARKApply.4.Select another paragraph before givingany other commands and PRESS the DOkey.Pressing the DO key causes the previous commandto be duplicated. Scrolling and selecting are notconsidered commands, so you may scroll and selectspecific items of text and apply the previouscommand by pressing DO.LOOKThe LOOK key is used to "copy LOOKS" (orformatting properties) from one paragraph toanother: pqpGqpq%pq5<[ v%pGq f2tsXu RZtptp!t%!PI!N8 !L'!JYZ!H Ap !tz{!?!= ptpt !; 5jptpt!pt!%2){%/){ptpt){-%+){){)zt%&@){} ){$/t p){"t!pt !/!  !NO! pt rp!t^pt_pt! a ! PJTVk( XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING131.Select a paragraph that is to inheritformatting properties from anotherparagraph. The selection will becomeunderlined.2.Scroll to the paragraph whoseformatting properties are to be copied.3.Hold down the LOOK key while youselect the paragraph. The paragraph willbecome underlined with dotted lines.4.Release the LOOK key. The propertieswill be copied to the initially selectedparagraph, without changing theparagraph whose formatting propertieshave been copied. The underlinedparagraph will now have the samemargins, line spacing, lead beforeparagraphs, etc., of the copiedparagraph.EVERYTHING COMMANDThe EVERYTHING command selects everything in adocument. An entire document may be formattedwith the properties of a selected paragraph. Thisshould not be done unless you are certain thatevery paragraph is to look identical:1.Open the Paragraph menu by selectingthe paragraph whose formattingproperties most closely duplicate theproperties desired for the entiredocument.2.Make any changes necesary in themenu.2.Hold down the COMMAND key and PRESSthe e key. This means apply what I sayto everything in this document. This iscalled COMMAND-EVERYTHING (or COM-E.)You will notice that everything in yourdocument window is now underlined. Ifyou were to scroll your document, youwould see that your entire document isunderlined, including all titles. pqpGqpq%pq5<[ v%pGq Mf2t%_){ ){] ){[ ){Y %V){?@){T %R){6 pt ){P"){M%K/){pt){I!){G UV){D){B ){@` a){>){< )* ){:  4sptp!tp t!2b !0Q!.@!!,/%)m){){'\w){%K 2){#:   ){!)%g){OP){V%){{pt ){} ){rt){a}tptptptpt){P ){?){ ."){  ){ TVk(MXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 5: INTRODUCTION TO PARAGRAPH FORMATTING143.MARK Apply in the menu, or PRESS DO.The properties marked in the menu willbe applied to your entire document.MASTERY HINTSThe DO key can be used to repeat any command,but will also close any menu on the screen.The LOOK command can also be used to copyformatting properties from characters. You will learnabout character properties in the next chapter.The EVERYTHING command (COM-E) is powerful andshould be used with care. It is usually a mistake toselect your entire document, including text, titles,and tables, to apply format changes.RELATED TOPICSSee the following components for furtherinformation on related topics:MENU COMMANDSSELECTING PARAGRAPHSREPEATING A COMMANDTYPING PARAGRAPHS pqpGqpq%pq5<[ v%pGq f2t%_){ztpt){] ){[! Uptp!tpt'!St(!M@pt !K/ !I*!Bp t ptpt!@!> "!<! 6ptp!t  !4r &. &,&*&)$ TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 6 INTRODUCTION TO CHARACTER FORMATTINGCHAPTER 6 INTRODUCTION TO CHARACTER FORMATTINGDESCRIPTIONCharacter formatting is changing the identity of acharacter. This is bold. This is italic. This isunderlined. This is strikethru. Character formatsare selected by marking a command on theCharacter menu.TO GET CHARACTER MENU1.SELECT a word, character, or line(s)2.PRESS the COM key and the LOOK keysimultaneously.or1.SELECT a word, character, or line(s)2.In the Main menu, mark Detail3.MARK Looks THE CHARACTER MENUCharacter menuNeutral Detail Apply Type: Bold Italic Underline Strikethru Footnote Style: Face: TimesRoman Helvetica Symbol Greek Size: 4 6 7 8 9 10 11 12 14 18 24 pts.......................................................................................................................................Case: Normal Upper Lower Small caps Offset: None Superscript Subscript pts.Tab pattern: Tab stop ..... None  pq5pqpq%<[0 `W4_4 ^4so% ]<4\i4 V5tp !t)!T$ u vt?S!R !Q(R*R[ z6$R!P]^!M Gptptptp!Et%$!?x%utpt%=g!73u!0t%$!*%tx!$t%xt!cuX 744 zj1|}| }~ Iz|3}z} ~z|) z}|'}>t z|}|} Rz}|}| }|} z }| } "|#F&P|}'$)|*Z-4|.7##0|}| 4 4TVk(BXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 6 INTRODUCTION TO CHARACTER FORMATTING2CHARACTER MENU COMMANDS "ON"When the Character menu is first displayed thecurrently selected commands are shown as white onblack. If commands are shown in grey it means thatmore than one command is marked for the currentselection of words, characters, or lines (for example,if you had a word that was both bold andunderlined).Some of the commands on the Character menu willbe covered in a later component. CHANGING A CHARACTER STYLETo change a character format:1.SELECT a word, character, or line(s)2.PRESS the COM key and the LOOK keysimultaneously.3.MARK the new format (bold, italic, underline,strikethru or footnote).4.MARK Apply or PRESS the DO key.TO CLOSE THE CHARACTER MENUMARK the on the Character menu.RELATED TOPICSSee the following components for furtherinformation on related topics:INTRODUCTION TO FONTS pq5pqpq%<[0f2t _ptptptpt!] & ![!Y!W&!U$!SuRS"!Qd !K0!I Bptptp!@t!:%$!4r%utpt%2a!,-%-%*!#%|xt nptptptptp!tp~t ptp!t  ! & TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTSCHAPTER 7 INTRODUCTION TO FONTSDESCRIPTIONFonts are a combination of a particular type faceand size. The system preset font (what you getwhen you begin typing a new document) is TimesRoman. This document is set in Helvetica. Fontsare selected by marking a command on theCharacter menu. The Character menu may showother fonts, depending upon your site requirements.TO GET CHARACTER MENU1.SELECT a word, character, or line(s)2.PRESS the COM key and the LOOK keysimultaneously.3.MARK Detail to expand the menu.or1.SELECT a word, character, or line(s)2.In the Main menu, mark Detail3.MARK Looks4.MARK Detail to expand the menu. pq5pqpq%<["(! `W4_4 ^4s, ]<4\i4 V5tp !t!T$!Ru!Pt*!M]^!K!I. Cptptptp!=gt%$!73% vt%5"!.%wt!(v!"t%$!R%w!t%w!t%wtTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS2 THE CHARACTER MENUCharacter menuNeutral Detail Apply Type: Bold Italic Underline Strikethru Footnote Style: Face: TimesRoman Helvetica Symbol Greek Size: 4 6 7 8 9 10 11 12 14 18 24 pts.......................................................................................................................................Case: Normal Upper Lower Small caps Offset: None Superscript Subscript pts.Tab pattern: Tab stop ..... None CHARACTER MENU COMMANDS "ON"When the Character menu is first displayed thecurrently selected commands are shown as white onblack. Not all commands on the Character menuwill be covered in this chapter. Some of the moreadvanced commands will be covered in a laterchapters. CHARACTER FaceOnly one type face can be set for a character. Hereare examples of the type faces available:Times Roman is a serif type face. There are serifs, orsmall feet, on the characters. Characters in TimesRoman are variable-pitch. This means that thecharacters vary in width: the letter "m" is wider thanthe letter "s".Helvetica is a clean, round, simple type face. It issans-serif; there are no small feet on the characters.Helvetica is also a variable-pitch type face.Characters in the Symbols type face are shownbelow:abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ1234567890-=\[]_;',./!@#$%~&*()+|{}^:"<>? pq5pqpq%<["(!f2t!:_Xv ^4^W4 \yj1{|{ |} Zy{3|y| Xy{+ W+y|{'|>U`t Sy{|{| Qy|{|{ |{| Oy |{ | "{#PF&PO{|'$PWO){*PO-4{.P#PE#0O{|{ ON4N{4 HGtptptptpt!F6 & !D%!B!@)!=!; 5gpy!t0!3V&!-"u xu!!+ !!)UV!& !$ !t)!~ t+!$!T #!C!2!!! ! TVk(RXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS3Characters in the Greek type face are shown below.abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ1234567890-=\[]_;',./!@#$%~&*()+|{}^:"<>?CHANGING A FONT FACETo change a font face:1.SELECT a word, character, or line(s).2.MARK the new face command on theCharacter Menu (TimesRoman, Helvetica,etc.).3.MARK Apply.CHARACTER SizeFonts are measured in points, a standard printingindustry unit equal to 1/72 of an inch (e.g., thereare 72 points to an inch). The text you are nowreading is set in 10-point Helvetica. This is 8-pointHelvetica. This is 12-point TimesRoman. Fonts come in various sizes. If you are using aHyType printer you need not worry about fonts andfont sizes. With the HyType you either get 10characters printed to the inch (10-pitch), or 12characters to the inch (12-pitch), or a proportionallyspaced 12 characters to the inch (PS).Proportionally spaced means that the charactersvary in width, with an average of 12 per inch. Hereare the guidelines for what font sizes can be printedon the xerographic printer. Times Roman:4*, 6, 7, 8, 9, 10, 11, 12, 14, 18Times Roman Bold:6, 7, 8, 9, 10, 11, 12, 14, 18Times Roman Italic:6, 7, 8, 9, 10, 11, 12, 14, 18Times Roman Bold Italic:6, 7, 8, 9, 10, 11, 12, 14 pq5pqpq%<["(!Nf2t!_ (TVk(+!]p![!Y!W Qcqrqrqr!q!K/%%!D%%B%@!:%sq 4+rt!q(!2 !0 !-r!+ uq!%l!#[!!J#!9 !( !  !  !!!!!v 1"! sv3! wv3!~ x v6TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS4*Times Roman 4 point is only available with limitedcharacters. Helvetica:6, 7, 8, 9, 10, 11, 12, 14, 18Helvetica Bold:6, 7, 8, 9, 10, 11, 12, 14, 18Helvetica Italic:6, 7, 8, 9, 10, 11, 12, 14, 18Helvetica Bold Italic:6, 7, 8, 9, 10, 11, 12, 14, 18Symbols8, 10Greek8, 10CHANGING A FONT SIZETo change a font size:1.SELECT a word, character, or line(s)2.MARK the new size on the Character menu (4,6, 7 etc.).3.MARK Apply.If you select a face-size combination that does notexist (like Helvetica 24 point) the system will defaultto Times Roman 10 point. That is, whatever youhad selected to be Helvetica 24 point will actuallyprint as Times Roman 10 point.MASTERY HINTS1.Do not mix type faces, such as Times Romanand Helvetica. Stick to one or the other.2.Use different sizes within each type face forthe most pleasing results. THIS IS ANEXAMPLE OF MIXING SIZES IN THE SAMETYPE FACE. THE LETTER THAT BEGINSEACH WORD IS 2 POINTS LARGER THANTHE REST OF THE WORD. ry5ryry%<["(!f2q!_vq !] v!Yq 2K!W z2Kq!U {q2K!Su | z2Kq!OSA!K1A Drqrqr!q!>%$!8%%6!0P%sq!*!( "!%!#!! rqr!q%$%'!_% %NF G%=% , % % TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS53.Don't combine type sizes that differ by morethan 2 points. This throws off theline spacing and looks unprofessional.MASTERY HINTS FOR LINE LEADING WHEN USING DIFFERENT FONT SIZESFor a single spaced document:Font sizeBetween-lineBefore-paragraph6 points1 point6 points8 points1 point8 points10 points1 point10 points12 points1 point12 pointsFor a 1-1/2 spaced document:Font sizeBetween-lineBefore-paragraph6 points3 points9 points8 points4 points12 points10 points5 points15 points12 points6 points18 pointsFor a double spaced document:Font sizeBetween-lineBefore-paragraph6 points6 points12 points8 points8 points16 points10 points10 points20 points12 points12 points24 pointsCHARACTER CaseNormalNormal case indicates text in both lower and uppercase characters.This sentence is normal. ry5ryry%<["(!Nf2q!_%%\ }q}q%Y}q~q SQrqrqrqrqrqrqrqrqrqr!Mq!H* 6M!Er*6L!CT*6L!A*6L!?*6L!9q!5h* 6M!1r*6L!/*6L!-*6L!,+*6L!%q!!* 6M!r*6L!.*6L!c*6L!*6L qrt!s! q&!  ! rTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS6UpperUpon marking and applying the Upper command ona selected word it will become all upper case.THIS IS AN EXAMPLE OF ALL UPPER CASE.It looks the same as typing with the SHIFT key helddown.LowerUpon marking and applying the Lower command ona selected word it will become all lower case.this is an example of all lower case.Small capsUpon marking and applying the Small caps commandon a selected word the lower case characters in theword will become capital letters in 2-point smallerfont.THIS IS AN EXAMPLE OF SMALL CAPS.Small caps are aesthetically pleasing for headings.CHARACTER OffsetNoneMarking None assures that all characters will appearon the same level of the text baseline. In thisparagraph, all characters appear on the same levelof the baseline.SuperscriptUpon marking and applying the Superscriptcommand on a selected character it will becomesuperscripted by 4 points. Here is an example ofsuperscript text:a2+b2=c2Each number in the above example is superscripted.If you do not specify a number of points in thebrackets following Superscript then the character will ry5ryry%<["(!f2q!_s!]qsq![-!W%!Su"rq!Qd!MBs!K1qsq!I -!D%!@s !>q s q!<*!:!8!4vrqrqrqrqrvv!0Tq2 )qrt!s!'qsq !%%!# (!! !ts !cqs !Rq !A !0 &rqrqr! q $!  ! s qTVk( XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS7automatically be superscripted 4 points. In theabove examples, the characters are subscripted 4points and subscript characters were given 8 pointtype size. Here is the same example with thecharacters subscripted 2 points:a2+b2=c2SubscriptUpon marking and applying the Subscript commandon a selected character it will become subscriptedby 4 points. Here is an example of subscripted text:H2O+SO3=H2SO4Each number in the above example is subscripted.If you do not specify a number of points in thebrackets following Superscript then the character willautomatically be subscripted 4 points. In the aboveexamples, the characters are subscripted 4 pointsand subscript characters were given 8 point typesize. Here is the same example with the characterssubscripted 2 points:H2O+SO3=H2SO4CHARACTER Tab PatternTab patterns are applied to tab stops. They can beapplied to a tab stop that has been set with theParagraph menu, or a tab set by pressing the TABkey.Tab stopMarking Tab stop defers the "look" of a tab to whatis specified in the Paragraph menu. For example, ifleader dot tabs are specified in the Paragraphmenu, that is the "look" that will apply to a tab untilanother tab pattern on the Character menu isselected and applied to the tab. ry5ryry%<["(!Nf2q!_   !] ![ !Y#!W &SuSrSuqSrSuqSr!OSs!MBqsq!K10!I 2&DDqrDqDqrDqDqrDqDqr!@q%!> !< s q!:  !8!6-!4v!2e &.C-r.Cq-r.Cq-r.Cq-r 'qrt !q'!% !#!!!as!Pqsq!? (!."#!! . /!<TVk(,XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS8.......... (Leader Dots) Marking ..... on the Character menu will assignleader dots to a tab. Leader dots that lead up to atab location help guide the reader's eye across thepage. They are especially useful in formattingtables of contents and other tabular material. Forexample:Text before the tabText after the tab Marking on the Character menu causes the tabto be a 2 point wide rule that is raised 4 pointsabove the baseline of the text Text before the tabText after the tab Marking on the Character menu causes the tabto be a 4 point wide rule above a 1/2 point ruleseparated by 2 points of white space.Text before the tabText after the tab Marking on the Character menu causes the tabto be a 1/2 point wide rule above a 4 point ruleseparated by 2 points of white space.Text before the tabText after the tab Marking on the Character menu causes the tabto be two 1 point rules separated by 2 points ofwhite space. ry5ryry%<["(!f2q"_s % qs!]q's){'q(![!Y'!W*!U)!Su!MA13!GF%G sq!D'nE F){Dq%!B "!@!:13!44r%sq!2a'n2 2a ){%!0P!.?!( .=(c( 13!"!%sq!'n   ){%!!!p.=Cp13!##%:twt!<)- 5ptptptptp!1tp}t +ptp!t  !)  TVk(&#p  &TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 7: INTRODUCTION TO FONTS10THIS PAGE LEFT INTENTIONALLY BLANK qr5qrqr%<["(!f2sa4tutjututu tu TVk(3XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTINGCHAPTER 8 INTRODUCTION TO PRINTINGBASIC CONCEPTPrinting of system documents is possible on either axerographic printer or a Diablo HyType printer.Printing options are listed as commands on the PrintMenu.TO GET PRINT MENUMARK Print on the Main menu. MARK Detail toshow the details of the Print menu.TO CLOSE PRINT MENUMARK on the Print menu. THE PRINT MENUPrint menuDetail Apply Options: Duplex Time stamp Preview Copies <1>Print format: Normal Landscape Two-Up Signature size: <4>........................................................................................................................................................Limits: start at page: < > end at page: < > Store: on file: < >Print on: Printer HyType 10 12 PSPrinter name: printed by: Footnotes:RenumberPaper feed: Manual ContinuousMENU COMMANDSThis component will only cover basic printingcommands on the Print menu. Advanced printingcommands will be covered in a later component.Options: MENU BRACKETCopies < >The number inserted in the brackets indicates howmany copies of the document will be printed. pqpGqpq%q5 <[!v$ `W4_4 ^4s*? ]<4\i4 V5tptp!t!T$ & '!Rut !P Iptptptp!tvtvt!G ACptptptp!twt#;xX  7h474 5Ez7| }w 3zz |z|}| 1z|v|v{~}|}|P-~ )jzy~}|} |}z} | 'z}z}| %zgh|}|} |}|}z  $ | ">z| !4 4 tptp!tP)!u !d&Czptptp!zv|! t.! ( TVk(/XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTING2Duplex Instructs the xerographic printer to print on bothsides of the page.Limits: MENU BRACKETStart at page < >Start printing at the page number indicated in thebrackets.End at page < >Stop printing at the page number indicated in thebrackets.Allows you to specify a particular page or a range ofpages in your document to be printed.Printer name: MENU BRACKETTo specify the xerographic printer at your site. Ifthere is only one xerographic printer available atyour site, do not change the name in the brackets.If there is more than one printer available for use,you may send your document to the printer of yourchoice. See your administrator for the name(s) ofthe xerographic printer(s) available on your site.Printed by < >Printed documents are separated alphabeticallyaccording to the name in the "Printed by" bracket.If no name is inserted, the document will be printedas "Unknown".TRANSMITTING A DOCUMENT TO THE XEROGRAPHIC PRINTERAfter marking commands or filling in brackets on thePrint menu, the document can be transmitted to thexerographic printer with the chosen menucommands in effect. To transmit a document to theprinter:1.MARK Printer (in the Print menu). pqpGqpq%q5 <[!v$f2t _v!]t!![ CU?zptptp!v |!S.t!Q!Lv|!Jt$!H!Dp&!B_C;z ptptp!9t2!7-!5%!3)!1%!/!-n/!)v |!&t_`!$~ t!"!   p tptptptptp tp!|t!k!Z  !I'!8! %vt TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTING32.FILL IN or edit menu brackets as necessary.3.MARK Apply (in the Print menu). (Or, press theDO key to apply commands and dismiss thePrint menu.)The screen will turn black (except for the statuswindow) and a series of messages will display in thestatus window indicating that the document is beingformatted (into a code which the printerunderstands) for printing. After all pages areformatted an electronic copy is sent to the printer(transmitted). The status window will indicate thenumber of the last page printed and will advise thattransmission of the document has been completed.Formatting and transmitting takes about 5 secondsper page.PICKING UP A DOCUMENT AT THE XEROGRAPHIC PRINTEREach slot on the bin of the xerographic printer maybe labeled with a letter of the alphabet. In somecases, a range of letters (X,Y and Z, for example)are associated with a single slot. In this case, whena document is printed, it will come out of the printerinto one of the labeled sorter slots (according to thename appearing in the Printed by brackets).Documents are automatically collated, regardless ofthe number of copies printed.Each document will have a title page on top of thefirst page that will include the name of the printer,the name of the document, the creation date andtime that the document was printed and the nameunder which the document was printed (Printed by). CANCELING THE PRINT COMMANDTo cancel the print command:PRESS the CANCEL key. pqpGqpq%q5 <[!v$Nf2t!_%'![%vt%Ypt!%W!Su!Qd&!OS!MB!K1 5#!I *!G %!D'!B !@ #!> 8ptptp tptptp tp!6t!4u!2d!0S.!.B )!,1.!* ~ t !% !#!'!!! ! !!~ t Sptptptp!Bt% pt  TVk("XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTING4 TRANSMITTING A DOCUMENT TO THE HYTYPE PRINTERIf your workstation is connected to a HyType printer,the document can be transmitted to the HyType withthe chosen menu commands in effect. HyType Options10, 12 or PS10: 10 characters per inch on the HyType printwheel.12: 12 characters per inch on the HyType printwheel.PS: Proportional spacing on the HyType printwheel.Manual or ContinuousManual: Each sheet of paper will be loadedmanually into the HyType printer.Continous: Continuous form paper will be loadedinto the HyType printer.To transmit a document to the HyType printer:1.MARK HyType on Print menu.2.MARK 10, 12 or PS.3.LOAD paper into HyType.4.MARK Manual or Continuous.5.MARK Apply (in the Print menu).6.PRESS DO to begin printing.To suspend printing:PRESS the CANCEL key. pqpGqpq%q5 <[!v$f2t _p tptptptptptptp!]t#!["!Y! TVk(O!Stp!ORrsrtr!K0t!I!Drt!B!>rt!")!<!6rtr !2ct78#!0R!,0rt!*!#-!%rt!%rsrtrs!t%t!%rtr !t%rt!t%ut!R% 0 ut \TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTING5To resume printing:PRESS the DO key.CANCELING THE HYTYPE PRINT COMMANDTo cancel the HyType print command:PRESS the CANCEL key twice.RELATED TOPICSSee the following components for furtherinformation on related topics:MARKING MENU COMMANDS uvuGvuv%v5 <[!v$Nf2t!_%[ ut Uutututututu!Stt#%OR utw Itutu!t  !G &A x LTVk(bXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTING6INTRODUCTION TO DISPLAY MODES BASIC CONCEPTIn the normal display mode used on the screen,characters are spaced for the most comfortableviewing and editing of a document. However, theappearance of the document in this mode does notcorrespond exactly to the way it will look whenprinted. For example, the line breaks in thehardcopy of a document will not fall in the sameplaces as on the screen. You can view yourdocument exactly as it will appear in various formsof hardcopy by marking a display mode commandon the Display mode menu. These options controlthe display of the entire document. Your document is shown on the display about 20%larger than it will be printed on the page. Bymarking a display mode you can view yourdocument as it actually will appear on a printedpage.Your document contains several non-printingcharacters. For example, characters that signify theend of a paragraph. Or, characters that signify atab, or a space. By marking a display mode youcan view these non-printing characters.PROCEDUREIn the Main menu:1.MARK Detail2.MARK Display mode uvuGvuv%v5 <[!v$f2tXy  RZtutu!t!PI $!N8%!L' !J !H:;!E!C !A+!?+!=!;!!5kt! !3Z$!1Ipq!/8%!-'!)w !&t  !$/!" ! $ u!t!k%r!Zt%r TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTING7THE DISPLAY MODE MENUDisplay mode menu Apply Format for: Screen Printer HyType 10 12 PSCharacters: Normal Formatting visible Paragraphs visibleCOMMANDSCommands that are in effect are shown as white onblack. To select and apply another command:MARK the command. MARK Apply (or PRESS the DO key).Format for:Screen: Displays the document on the screenslightly larger than it will be printed to permit easyreading. Until another command is marked andapplied, Screen will be in effect.Printer: When applied, displays the document onthe screen about 20% smaller and exactly as it willbe printed on the xerographic printer.HYTYPE: When applied, displays the document onthe screen as it will look when printed on theHYTYPE Printer. You must also mark either 10, 12 orPS when HYTYPE is marked.Characters:Normal: None of the non-printing characters aredisplayed.Formatting visible: When applied, allows all non-printing characters to becomevisible on the screen. uvuGvuv%v5 <[!v$Nf2t _qX \44[4 Z{ ;}~ XF{ TVk(EOXF|' V{z |0 U4T4 Ntp!t!L&!H!Dnvt pt~ =z !;v+t,!9 "!7 !5vt!/|vt!-k% !+Z$!%&v DTVk("%&pqpr(!#  !!srsrqtqtr!qrqpqpr  yu !hqr'!W  # -!  VTVk(YXEROX DOCUMENT SYSTEMEDITOR VERSION 5.3REVISION 02/01/81CHAPTER 8: INTRODUCTION TO PRINTING8RETURNS are indicated by a paragraph symbol: SHIFT RETURNS are indicated by an arrow, curved andpointing downward: SPACE is indicated by two underlined dots: TAB is indicated by a thick, vertical bar with a thinhorizontal line in the middle: Paragraphs visible: When applied, allows the end-of-paragarph characters tobecome visible on the screen.TO CLOSE THE DISPLAY MODE MENUMARK on the Display mode menu.Related TopicsSee the following components for furtherinformation on related topics:INTRODUCTION TO PRINTING svsGvsv%v5 <[!v$f2r!_sr&![sr"!Ya w!Tsr'w!Psr %!N~ w HJq r3!F9 @srsrsrsrsrs!=rwxr 7y !  !5h &/{y lTVk( HELVETICA HELVETICA HELVETICA  HELVETICA  HELVETICA  HELVETICA TIMESROMAN  HELVETICA HELVETICA   HELVETICA   TIMESROMAN  HELVETICA HELVETICA HELVETICA  HELVETICA  HELVETICA  HELVETICA  HELVETICA HELVETICA TIMESROMAN   HELVETICA  BRAVOX   TIMESROMAN   TIMESROMAN   TIMESROMAN TIMESROMAN  TIMESROMAN  HELVETICA HELVETICA HELVETICA  HELVETICA  HELVETICA  HELVETICA HELVETICA  TIMESROMAN  HELVETICA  HELVETICA   TIMESROMAN   TIMESROMAN  TIMESROMAN   TIMESROMAN BRAVOX  TIMESROMAN  TIMESROMAN  TIMESROMAN  HELVETICA HELVETICA HELVETICA  HELVETICA TIMESROMAN  HELVETICABRAVOX   HELVETICA   HELVETICA   HELVETICA   TIMESROMAN   TIMESROMAN TIMESROMAN  TIMESROMAN  HELVETICA HELVETICA HELVETICA  HELVETICA  HELVETICA  TIMESROMAN  HELVETICA  HELVETICA  TIMESROMAN  BRAVOX   HELVETICA HELVETICA HELVETICA HELVETICA  HELVETICA  HELVETICA  HELVETICA TIMESROMAN  TIMESROMAN  TIMESROMAN  BRAVOX   TIMESROMAN   TIMESROMAN   HELVETICA   HELVETICA  TIMESROMAN  HELVETICA HELVETICA HELVETICA HELVETICA  HELVETICA  HELVETICA  HELVETICA  HELVETICA MATH  TIMESROMAN   TIMESROMAN   TIMESROMAN   TIMESROMAN  TIMESROMAN   TIMESROMAN BRAVOX  HELVETICA HELVETICA HELVETICA HELVETICA  HELVETICA  HELVETICA  TIMESROMAN  HELVETICA  TIMESROMAN  TIMESROMAN   TIMESROMAN   TIMESROMAN  TIMESROMAN   TIMESROMAN  BRAVOX  HELVETICA MATH HIPPO  HELVETICA  HELVETICA TIMESROMAN  TIMESROMAN  TIMESROMAN  TIMESROMAN  TIMESROMAN  TIMESROMAN   HELVETICA  HELVETICA   HELVETICA   HELVETICA   HELVETICA TIMESROMAN TIMESROMAN  HELVETICA  HELVETICA  HELVETICA  HELVETICA   HELVETICA   HELVETICA   HELVETICA  HELVETICA  HELVETICA   HELVETICA   HELVETICA   HELVETICA   TIMESROMAN  BRAVOX   HELVETICA   TIMESROMAN   TIMESROMAN   TIMESROMAN  TIMESROMAN   TIMESROMAN   TIMESROMAN   TIMESROMAN   HELVETICA   HELVETICA   TIMESROMAN   TIMESROMAN   HELVETICA   HELVETICA  HELVETICA  HELVETICA   HELVETICA  HELVETICA  TIMESROMAN   TIMESROMAN   TIMESROMAN  TIMESROMAN   TIMESROMAN  BRAVOX   TIMESROMAN  TIMESROMAN   HELVETICA   HELVETICA  TIMESROMAN   TIMESROMAN   HELVETICA BRAVOX   TIMESROMAN   HELVETICAR+ Axqd!*$c'+-03t6;=B_EJlM_PyS{V*Z\^a<df\ikNnsy{V~hm.x)" K3C !&*-/49? 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