XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 30: INDEXING251CHAPTER 30 INDEXING BASIC CONCEPTAn index can be generated for a document by usingthe Index menu in conjunction with character styles. DESCRIPTIONTo generate an index, a set of character styles isspecified in the index menu. Every word or phrasein the document which is styled with these styleswill be placed in the index.The Index menu is opened by marking Index on theMain menu. An Index menu is shown below,followed by a description of the menu options:Index for: Printer HYTYPE 10 12 PS Apply уIndex by: ызPrint format: Normal Landscape Two-Up Signature size: ызLimits: from page: ыз to page: ыз Footnotes: RenumberIndex for:An index may be formatted for the Xerographic orHyType printer by marking either Printer or HYTYPE.If HyType is selected, the character spacing may bechosen from the list of 10-pitch, 12-pitch, or PS(proportional spacing.) The index should begenerated using the same printer type as will beused to print the document, so that page numberingwill be correct.Н ОЗpqpТGqpqН%НpqТ5Н<[Н%NОvНMОf2rН О`WЧ4█О_ЪЧ4Н О^4tТ─Н;╠Н О]<Ч4О\iЧ4█Н ОV5rprpН!цrТ┤ Т┬П%Н!цОT$Т─П3Н ОMПp Н!цrТдТеП$Н!цОKъТ╡П(Н!цОIнТяТрП"Н!цОGҐТ─Н!цОA┴Т≥uvurН!цО?xТMТNН!цО=gТ─П&Н О6+Ч4█О5сЧ4Н О4w uvxvxvxvuvxvxvxvН<ЫxuyН О2=wuyН О0rwzvxvxvxvxvu{uyН О.їwz{ uyu{uyuw zxН О-╞Ч4О,эЧ4█Н О&bw Н!цrТ╨П+Т╩Н!цО$QТ√Т≈vrv|v|rН!цО"@Т┌ Т┐П'Н!цО /ТМТНН!цОТґТў Н!цО ТъТЮН!цОЭТ┴Т┼Н!цОКТ─Ъ<TVk($XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 30: INDEXING252Index by:The bracket after Index by: is filled in with thenames of one or more character styles (such asemphasis 1, subscript, etc.) separated by commas.Every term styled with the character styles typed inthe brackets will be placed in the index, along withthe page numbers on which the terms occur.Limits:The Limits: blanks operate as in the Print menu.Only the pages in between and including thosetyped in the brackets will be processed during indexgeneration.RenumberMarking Renumber causes footnotes to berenumbered. (Note: this has no relation to indexes. itis merely another menu from which footnotes canbe renumbered.)ApplyWhen Apply is marked the screen goes black whilethe index is being generated. A new windowappears on the screen, and the index is placedthere.PROCEDUREThe simplest index generation stituation is whenthere are one or more Character styles which areused for emphasis, headings, etc. These stylescould be specified in the Index menu to produce anindex of all of the headings and emphasized words.This may lead to the appearance of unwanted wordsand phrases in the index, and they will have to bedeleted from the generated index. Н ОЗpqpТGУqpqН%НpqТ5Н<[Н%NОvНЖОf2rН О_∙wТ─Н!цrТ zТrН!цО]└ТЕТФН!цО[suТЖrurТВН!цОYbТ╔П/Н!цОWQТ║Т╒П(Н!цОU@Т─П'Н ОNфwН!цrТАzrТБН!цОL╣Т ТН!цОJєТ┬Т┴Н!цОH⌠ Н ОBxН!цrvТЫrТЗН!цО@ uТ─rТ│Н!цО=ВТиТйН!цО;ФТ─Н О5lxН!цrТ╚vrТ╛Н!цО3[ТHТIП!Н!цО1JТТТУ Н!цО/9Н О)pН!цrТЪТН!цО&ТТгП!Тх Н!цО$ЦТ*Т+Н!цО"рТ▐П*Т░Н!цО аТ≤Т≥П*Н!цО╟Т┌Т┐П)Н!цО÷ТўП$Т╞ Н!цО▌Т─жTVk(ЩXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 30: INDEXING253To more closely control the items automaticallyplaced in the index, a different technique is used.This involves manually designating the words orphrases to be indexed. To do this, there must betwo Character styles defined that have identicalformatting properties, but different style names. Onestyle could be used for text which will not beindexed, and the other used for text which willindexed. Your style sheet may have a Characterstyle called "normal" and a style called "index."They should have identical formatting properties foreach Paragraph style of which they are substyles."normal" would be used to style the bulk of the text.The words and phrases to be indexed would bestyled with "index." Since both substyles have thesame formatting properties, the index items wouldbe indistinguishable from the rest of the text when itis viewed.An index is generated as follows:1.MARK Detail in the Main menu.2.MARK Index in the Main menu.3.In the Index menu, in the brackets afterIndex by:, type the name of thecharacter style, or styles, that wereapplied to the words and phrases to beindexed. If more than one style wasused, the style names must be separatedby commas.4.MARK other desired menu options.5.MARK Apply in the Index menu.Н ОЗpqpТGУqpqН%НpqТ5Н<[Н%NОvНMОf2rН!цО_шТТН!цО]йТб ТцН!цО[╧ТТН!цОY╗ТхТиП&Н!цОW≈ТТН!цОU├ Т▒Т▓Н!цОSuТП"ТН!цОQdТП"ТН!цОOSТСТТН!цОMBТЬurТЫurН!цОK1Т·П,Т÷Н!цОI ТйТкН!цОGurТ┘Т├Н!цОDЧТХТИН!цОBМТцТдurН!цО@эТо ТпП"Н!цО>кТ┴П'Т┼Н!цО<╨Т─Н!цО6├П!Н%÷О3дН){vrН%÷О1Н){vrН%÷О.@Н){Т═ Т║Н){О,/zТ≤rТ≥Н){О*ТGТH Н){О( ТіТї Н){О%ЭТТ Н){О#КТ─Т│Н){О!зТ─Н%÷ОН){Н%÷ОVН){vrЪ$TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 30: INDEXING254The screen will turn black, and the message windowmay say what pages are being processed (or"formatted"). The newly-generated index will appearin a new window with each term followed by a tabcharacter, and the list of pages on which the termappears. The words or phrases are indexed in theorder in which they appear in the document. (Thus,an index may be used to create a table-of-contents.)7.Use the Sort command to alphabetizethe entries.8.MOVE the index to the end of thedocument. Precede it with a title and adivision marker, if a division style for anindex has been defined in your stylesheet. 9.Edit or style the index to achieve thedesired appearance.EXAMPLESuppose you wish to index all of the subtitles in thischapter, and all of the terms in TimesRoman 10.The subtitles have been styled with "subtitles (s)"character style, and TimesRoman 10 is called"emphasis 1 (e)". In addition, there are some wordsin "normal" character style that should appear inthe index. For "normal para" Paragraph style,"index" substyle has been defined as Helvetica 10(just like the "normal" substyle properties.) 1.Style the appropriate "normal" stylewords with "index" style.2.MARK Detail in the Main menu.3.MARK Index.4.In the bracket after Index by:, TYPEsubtitles, emphasis 1, index.5.MARK Apply.ЪН ОЗpqpТGУqpqН%НpqТ5Н<[Н%NОvНЖОf2rН!цО_шТ┘Т├П#Н!цО]йТ;Т<Н!цО[╧Т█Т▌П"Н!цОY╗Т╙Т╚П!Н!цОW≈ Т╟Т╠Н!цОU├Т╨П!Т╩Н!цОSuТ П&Т⌡Н!цОQdТ─П2Н%÷ОN╒Н){ТРvrТСН){ОL▒Т─Н%÷ОIоН){Т,Т- Н){ОGЎТЁТЄ Н){ОEґТ² Т·Н){ОC°ТТН){ОA▀Т─Н%÷О>иН){ТДТЕН){О<╦Т─Н О6└pН!цrТ┬Т┴П#Н!цО4sТчТъН!цО2bТ╠П1Н!цО0QТKТLН!цО.@Т▐Т░П"Н!цО,/ТуП,ТжН!цО*Т@ТAН!цО( ТЇТ╦Н!цО%ЭТ─П)Н%÷О#:Н){ТPТQН){О!)Т─Н%÷ОgН){vrН%÷О╔Н){vrН%÷ОЦН){ТТzurН){ОрurТ─u rurН%÷ОН){vr\TVk(,XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 30: INDEXING255The following index appears in the newly openedwindow:MASTERY HINTS5Footnotes:1DESCRIPTION1EXAMPLE5Limits:1index1, 2, 3, 4, 6BASIC CONCEPT5PROCEDURE2Print format:1Index by:15.MOVE the index to the end of thedocument; give it a division style, ifappropriate; sort alphabetically; changethe format, or style the index.The above index is shown below sortedalphabetically, the paragraph styled with "nested 1(1)" and the terms styled with "italic (f)". A right tabwith leader dots was set at 410 points. Terms notrequired in the index were deleted, as were colons:Description.........................................................1Example..............................................................5Footnotes............................................................1index.................................................1, 2, 3, 4, 6Limits..................................................................1Mastery Hints.....................................................5Print format........................................................1Н ОЗpqpТGУqpqН%НpqТ5Н<[Н%NОvНMОf2rН!цО_шТвТьН!цО]йН!цО[prТ─pН-WrН!цОXFu Н){rН!цОU└p Н-WrН!цОRбpН){rН!цОPuН){rН!цОM>Н%÷Н!цОJ|prpН-WrН!цОG╨pН){rН!цОDЬuН-WrН!цОB6uН){rН%÷О=мН){Т,Т- Н){О;╪Т"Т# Н){О9╚ТуТжН){О7 Т─Н!цО1fТНП"Н!цО/UТ÷Т═Н!цО-DТ┴П(Т┼Н!цО+3ТюТаН!цО)"Т─П+Н%÷О&`} Н-?rП9НCqН%÷О#·}Н+PrП>НCqН%÷О э}Н,rП<НCqН%÷О}Н)дrП1Н<мН%÷ОX}Н)дrПBНCqН%÷О√}Н.кrП5НCq}Н%÷ОтН-╒rП8НCqЪhTVk(ШXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 30: INDEXING256MASTERY HINTSRemember that all terms styled with the characterstyle typed in the Index menu will appear in theindex. You may need to go through the list anddelete some of the entries.Do not try to index terms in a page heading. Pageheadings cannot be indexed.Several indexes may be generated for a document.For example, an index for subtitles, another forfootnotes, and another for chapter headings can beseparately generated by manipulating the indexmenu separately for each application requirement. RELATED TOPICSSee the following components for furtherinformation on related topics:INTRODUCTION TO TABSSORTINGINTRODUCTION TO STYLE SHEETSCHARACTER STYLESDIVISION STYLESMOVING TEXTН ОЗpqpТGУqpqН%НpqТ5Н<[Н%NОvНЖОf2rН О_шprТ─pН!цrТгТхН!цО]йТБТЦП"Н!цО[╧ТДН!цОY╗Т─Н!цОStТ╚П/Н!цОQcТ─Н!цОK/Т╙Т╚Н!цОIТТ П$Н!цОG Т≤Т≥Н!цОDЭ Т7Т8 Н!цОBКТ─П.Н О<ЇprpН!цrТ ТН!цО:і Т─Н&╧О4╧~Н&╧О2НН&╧О1#Н&╧О/XН&╧О-█Н&╧О+б ЭTVk(║XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES257CHAPTER 31ADVANCED STYLESOVERVIEWStyle sheets can be changed to suit application requirements and to providefor ease of operator use. Styles in a style sheet can be created, added,renamed, substyles can be deleted, and formatting properties can be changed."Introduction to Styles" presented how to use a style sheet that was alreadyprepared by an analyst. This chapter describes how to edit a style sheet. Itcontains directions for performing the desired manipulations, explains when itis appropriate to make the desired changes, and suggests preferred formattingstandards. It also provides examples of more complex formatting abilities.BASIC CONCEPTImagine a style sheet as a document that may beedited. A Style sheet can be edited to create newstyles and change formatting properties. Thechanges made will affect any document that sharesthe style sheet.Н ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНMОf2rН О`WЧ4█О_ЪЧ4Н О^4tТ─Н3Н О]<Ч4О\iЧ4█Н#7ОTkН ОHnrТЄП;Т╣ Н ОF]ТОП"ТПП#Н ОDLТ─ПDН О>Т╞Т╟П#Н О<ТюТаП(Н О9ЖТїП5Т╗Н О7ЕТ▓Т⌠П+Н О5т Т─П@Н О/═prpН!цrТцП!ТдН!цО-▐ТЎТ©Н!цО+~Т█П"Т▌Н!цО)mТ÷Т═Н!цО'\Т─╟TVk(╠XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES258DESCRIPTIONChanges are made in a style sheet by using theStyle sheet menu and the Paragraph, Character,Division, and Page heading menus. The changes areautomatically applied to the documents that sharethe style sheet. For example, it is possible to changethe leading between lines for a number ofdocuments merely by making the change in the stylesheet that the documents share. The next time thedocuments are brought to the screen or printed,they will automatically reflect the change in lineleading. If a document is already on the screen itwill be updated to reflect the changes also.A style sheet must be owned before it can beedited. When a style sheet is owned, the Style sheetmenu options will respond to user commands toadd, rename, delete, or create a new style.Commands from other menus can be used tochange formatting properties.APPLICATIONAlthough most formatting capabilities are availablein style sheets created by your analyst, you maywish to edit a style sheet to suit your ownspecifications. The style sheet you edit can be madeavailable for other documents to share. STYLE SHEET MENUTo open the Style sheet menu, MARK Show in theMain menu. The Style sheet menu appears asfollows:Style sheet menu Own Share ызApply уNew style Delete Undelete Rename Print LooksType:Paragraph Character Division Page heading Name:ыз look character: ыз Add char. or page headingН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНЖОf2rН О_шp Н!цrТчП#ТъН!цО]йТЧТЪН!цО[╧Т│Т┌Н!цОY╗ТпП$Н!цОW≈Т┌Т┐Н!цОU├Т┘П&Н!цОSuТ─Т│Н!цОQdТ╞Т╟ Н!цОOSТИП&Н!цОMBТЭТЩН!цОK1ТцП'ТдН!цОI Т─П(Н!цОBЛТТН!цО@шТ▀П-Н!цО>йТМТНН!цО<╧ТoТpН!цО:╗Т1Т2Н!цО8≈Т─Н О2cp Н!цrТоТпП&Н!цО0RТДП*ТЕН!цО.AТMТN Н!цО,0Т├Т┤Н!цО*Т─Н О#КprprpН!цrТЇТ╦vrН!цО!зТ(Т)Н!цОиН ОшЧМ█О┐ЧМН ОшЧ V█О┐Ч VН cОшЧ#т█О┐Ч#тН ОМwТ─Н cx{xyН=yx{yН О"x{x{x{x{x{xН ОWwН xП0Н О▄wН y{ywx{Н ОиЧМОЖЧМ█Н ОиЧ VОЖЧ V█Н cОиЧ#тОЖЧ#т█ЪйTVk([XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES259Commands in the style sheet menu control theassociation of style sheets and documents and theyalso permit the manipulation of styles in a stylesheet. The commands are briefly introduced below.You will be given complete directions for their uselater in this chapter.Own COMMANDEditing can only take place in a style sheet that isowned. To change from sharing to owning, Own ismarked. The style sheet acquired by the documentwill be a copy of the style sheet formerly shared.The name bracket is cleared, since sharing will havebeen terminated.Share COMMANDIf the association of a document with a style sheet isby sharing, Share will be marked and the name ofthe associated style sheet will be shown in thefollowing brackets. If Share is marked, but thebrackets are empty, this indicates that the defaultstyle sheet is being shared.To change a document from sharing one style sheetto sharing another or to change from owning tosharing, the bracket must be filled in with the nameof the style sheet to be shared and Share marked.The previously owned style sheet, if any, will be lostif it is not "saved" before another style sheet isshared. New Style COMMANDNew Style is marked if a new style is to be created.This command requires that a style type be marked(Paragraph, Character, Division, or Page heading) todefine what sort of style is to be created. The newstyle name must be typed in the Name: brackets.The LOOK command character may be specified inthe look character: brackets.Н ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНMОf2rН!цО_шТТН!цО]й Т≥П"Т Н!цО[╧ТЬТЫН!цОY╗Т╚П+Н!цОW≈ТЁП&ТЄ Н!цОU├Т─Н ОOxrpН!цrТ╠П-Н!цОLШП)vrТ╡Н!цОJЙТ╟ Т╠Н!цОHыТмП&ТнН!цОFхТ┘П1Н!цОDЇТ─Н О>=xrpН!цrТ│П#Т┌Н!цО<,ТЎ vrТ©Н!цО:ТТН!цО8 Т- vrТ.Н!цО5ЫТпТяП'Н!цО3ХТ─Н!цО-ЄТ┬Т┴Н!цО+ёТХТИН!цО)▓Т≤П'Т≥Н!цО'│Т╧Т╨vrН!цО%pТ▐Т░Н!цО#_ТЦП!ТДН!цО!NТ─Н ОтxrpН!цvТ·urП!Т÷Н!цОцТ²Т·Н!цО╡vuТОvuvuruvurН!цО║Т╘П-Н!цО░ТьТыzurН!цОТ╒ТёН!цОnТ─uru"TVk(5XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES260Delete COMMANDA sub-style can be deleted from the style sheet. Thesub-style to be deleted is selected in the displaysummary and Delete is marked. The sub-style willbe marked as struck-through, to indicate that it hasbeen marked for deletion. The sub-style is deletedfrom the display summary (and the style sheet)when Apply is marked.Undelete COMMANDUndelete undoes a Delete. The struck-through sub-style to be undeleted is selected in the displaysummary and Undelete is marked. Undelete will workonly if Apply has not yet been marked.Rename COMMANDAn existing style may be renamed by selecting thestyle in the display summary, typing the new namebetween the brackets after name:, and markingRename. The style is renamed, but the propertiesassociated with the style are not changed. Renamehas no effect on the appearance of files that sharethe style, or on the typographical meaning of thestyle.Print COMMANDTo produce a hardcopy of a style sheet displaysummary, MARK Print.Looks COMMANDWhen a style (other than a generic Character style)is selected in the style sheet and Looks is marked,the appropriate menu will open to reveal theformatting properties defined for the selected style. Type: COMMANDSWhen a new style is created, it is necessary tospecify the type of style. This is done by markingParagraph, Character, Division, or Page heading.ЪН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНЖОf2rН О_∙xrТ─pН!цrТ┼ Т▀П)Н!цО]└ТБ ТЦН!цО[sТҐvrТЎН!цОYbТ²Т·Н!цОWQТ╗Т╘Н!цОU@ТТН!цОS/Т─vr Н ОL╣xrpН!цvrТфТгvrН!цОJєТТП%Н!цОH⌠Т°vrТ²vr Н!цОF┌Т─vrН О@xrpН!цrТ╣П/Н!цО=ВТ╡П,Н!цО;ФТ.Т/zr Н!цО9уvrТхТиН!цО7д Т╨Т╩ vН!цО5ЁrТєТ╔П#Н!цО3╒ТрТсП'Н!цО1▒Н О+xrТ─pН!цrТЖТВП$Н!цО)Т─vrН О"▄xrpН!цrТ═Т║П'Н!цО {Т╟П!vrТ╠Н!цОjТIТJ Н!цОY Т─П.Н ОъwrpН!цrТТТУН!цОнТфТгП"Н!цОҐvrvТ─ rvrvrЪ═TVk(.XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES261Add COMMANDThe Add command is used to add a Character styleto a Paragraph style, or a Page heading style to aDivision style. The name of the style to be added istyped in the brackets after Name:, the appropriateParagraph or Division style selected in the Displaysummary, and Add marked. The style designated isadded to the selected style as a substyle. It is notnecessary to mark the correct type of style, or fill inthe LOOK character, to use this command.A more advanced use of the Add command isdescribed under Fill in COMMAND.Fill in COMMANDThe Fill in para. style command is revealed when youscroll the style sheet menu up. It is used to build astyle sheet by copying formating properties from anunstyled document. A paragraph style is selected inthe display summary, and the paragraph with thedesired properties is selected from the document.When Fill in para. style is marked, the formattingproperties of the selected paragraph style willchange to reflect the formatting properties of theunstyled paragraph selected in the document. Thenew style can now be applied to other paragraphsin the document. The most effective use of this command is if anincomplete document is not styled. The documentcan be brought to the screen, and the styles can bechanged to reflect the formatting properties alreadyin the document. This makes it possible to completethe document, and create others with the sameformatting properties using style sheets.ЪН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНMОf2rН О_∙xrТ─pН!цrТ⌡vrТ°П)Н!цО]└Т╟Т╠П.Н!цО[sТ Т⌡Н!цОYbТмzurН!цОWQТ©ТюН!цОU@Т╡vrТЁН!цОS/Т╣ТІН!цОQТ▒П&Т▓Н!цОO Т─prН!цОHыТ Тvr Н!цОFхТ─vrprН О@NxrpН!цrТ┐vrТ└Н!цО>=Т·Т÷Н!цО<,Т²Т·П%Н!цО:Т≥П(Т Н!цО8 ТэТщН!цО5ЫТвТьН!цО3ХТФvТГrН!цО1в ТGТHП"Н!цО/фТэТщП)Н!цО-╣ТдТеН!цО+єТЄТ╣Н!цО)⌠Т─Н!цО#_ТАТБН!цО!N ТоТпН!цО=Т▀П-Т▄Н!цО,Т╒ТёН!цОТ▄Т█Н!цО ТТН!цОЫ Т─ЪЭTVk($XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES262Character and page heading properties can also be"copied" into a style sheet from an unstyleddocument. A character style (or page heading style)is selected in the display summary. A characterstring (or page heading) with the desired formattingproperties is selected in the document. Marking Addchar. or page heading causes the formattingproperties of the selected substyle to change,reflecting the formatting properties of the selectionin the document.Н ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНЖОf2rН!цО_шТ Т⌡Н!цО]йТKТLН!цО[╧Т■Т∙Н!цОY╗ТБТЦП"Н!цОW≈Т⌡Т°П*Н!цОU├ Т■Т∙vН!цОSuuТ║Т╒rН!цОQd ТEТFП!Н!цОOS Т╦Т╧ Н!цОMBТ─ TVk(xXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES263STYLE SHEET ORGANIZATIONBASIC CONCEPTTo facilitate continuity and ease of sharing amongdocuments, it is necessary that when a style sheet isedited, it maintain the same organizational structure. DESCRIPTIONThe style names exist in the style sheet in the orderlisted below. This order should be maintained. Newstyles can be added at the end of the existing listfor each type of style. LOOK characters alreadyassigned are also shown, although they may bechanged. Style names may be changed to conformto local nomenclature.Each of these styles has been defined with somestandard use in mind. You should use these existingstyles for their intended purpose. If no style matchesthe use you have in mind, it is usually better tocreate a new style rather than change and existingone. PARAGRAPH STYLESParagraph styles are listed first in a style sheet.normal parapnested 1nnested 2section head 11section head 22section head 33footnote texttquotation paraН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНMОf2rНШОX▌Т÷Н ОRZrprТ─pН!цrТЎТ©Н!цОPI Т│Т┌Н!цОN8Т─П0Н ОHp Н!цrТ▒П2Н!цОEСТіТїП%Н!цОCБТ╦Т╧Н!цОAяТТprН!цО?юТЭП%Н!цО=╞Т╚Т╛Н!цО;·Т─Н!цО5jТпТяН!цО3YТ├Т┤П'Н!цО1HТ└ Т┘П&Н!цО/7ТАП+ТБН!цО-&Т╗Т╘П&Н!цО+Т─Н О$АprpН!цrП2uН){О" Н5БН){О Н5БН){ОЩН){ОЛ Н5БН){Ош Н5БН){Ой Н5БН){О╧Н5БН){О╗ Ъ TVk(ЦXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES264normal para (p): Use for unindented body or maintext paragraphs; also known as "basal text".nested 1 (n): Use for paragraphs to be indented onelevel.nested 2: Use for paragraphs to be indented twolevels.section head 1 (1): Use for paragraphs that holdheadings for the largest sections of a document,such as chapters in a book.section head 2 (2): Use for paragraphs that holdheadings for the next smaller sections of adocument, such as a section of a chapter.section head 3 (3): Use for paragraphs that holdheadings of the next smaller sections of adocument, such as a subsection of a chapter.footnote text (t): Use for paragraphs containingfootnote text.quotation paragraph: Use for paragraphs containingparagraph length, or longer, quotations.CHARACTER STYLESCharacter styles are listed after Paragraph styles.Н ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНЖОf2rН!цО_шuТпrП!Н!цО]йТ─П(Н!цОW√uТ⌡rТ°Н!цОU┘Н!цОOQuТЙrТКН!цОM@Н!цОGuТrurТН!цОDШТФТГ Н!цОBЙТ─Н!цО<ІuТrurТН!цО:╔ТqП#Н!цО8■Т─Н!цО2`uТ rТН!цО0OТ┐Т└Н!цО.>Т─П#Н!цО( uТ4rТ5Н!цО%ЫТ─Н!цОеuТя rТрН!цОЄТ─Н О─prpН!цrП3└TVk(ҐXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES265normal(space)emphasis 1eemphasis 2footnote referencefsubscriptdsuperscriptuquotationindexnormal (space): Use this character style for normal,unemphasized characters.emphasis 1 (e): Use for text which should beemphasized in its printed or displayed rendering.emphasis 2: Use for text which should be emphasizedin its printed or displayed rendering, and which isemphasized in a different way than emphasis 1 text.footnote reference (f): Use for citing footnotes.subscript (d): Use for characters to be subscripted.superscript (u): Use for characters to besuperscripted.quotation: It is sometimes desirable to give specialappearance to quotations short enough to bedirectly included in a paragraph. In this case, givethe quoted text this style.ЪН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНMОf2rН){О_шuН3gН){О]йТ─Н5БН){О[╧ Н){ОY╗Н5БН){ОW≈Н5БН){ОU├ Н5БН){ОSuН){ОQdН!цОK0ТеzurТфП%Н!цОIТ─Н!цОBКuТBrТCН!цО@з Т─П'Н!цО:іu rТ│Н!цО8∙ТбП(ТцН!цО6└ Т─П)Н!цО0PurН!цО*urП'Н!цО#Хu ТЪrТН!цО!в Н!цОёurТгП*Н!цО▓ ТNП!Н!цО│ТєТ╔Н!цОpТ─Ъ@TVk(╨XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES266index: The system includes an automatic indexfeature, described earlier, which will find all stringshaving a specific style and construct an index ofreferences to those strings. Attach this style to keywords and phrases in documents which mighteventually be indexed.DIVISION STYLESNormal Division (D): This is the default division stylefor a document.PAGE HEADING STYLEStitle (t): This is the default page heading style for adocument, and should be given to page headingparagraphs holding the document title.Н ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНЖОf2rН!цО_шurТ/Т0Н!цО]йТўП/Н!цО[╧ТвТьН!цОY╗ Т≈Т≤Н!цОW≈Т=Т>Н!цОU├ Т─Н ОORprpН!цuТ▐rТ░Н!цОMAТ─Н ОG prprpН!цurТєТ╔Н!цОDЭТЕТФН!цОBК Т─VTVk(├XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES267EDITING PROCEDURESBASIC CONCEPTEditing can only take place in a style sheet that isowned. This requires that a shared style sheet be"cut off" from its source by owning it.The most productive method of editing a style sheetis to start with a shared style sheet containing thestyles and properties that most closely satisfy youractual application requirements. It is unecessary toedit the default style sheet, if some of the requiredproperties already exist in another style sheet.PROCEDUREInitial and final editing steps remain the same for allediting requirements. These steps are describedbelow. They will not be repeated for each section,so please mark this page and refer to it until thesteps become automatic for you:1.From the file server, retrieve the stylesheet whose styles and formattingproperties most closely meet yourneeds. Consult your analyst to determinehow the style sheet is stored.2.Go to the EDITOR.3.MARK On in the Main menu.4.MARK Show in the Main menu.5.In the brackets following Share in theStyle sheet menu, TYPE the name of thestyle sheet you retrieved. 6.MARK Share. The display summary willchange to reflect the style sheet youhave asked to share.Н ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНMОf2rНzОX▌Т÷ Н ОRZrprТ─pН!цrТ╠П-Н!цОPIТфТгП&Н!цОN8Т─П#Н!цОHТ▐П"Т░ Н!цОEСТЄТ╣П"Н!цОCБТ╧П)Т╨Н!цОAяТ╣П.Н!цО?юТ╙Т╚П%Н!цО=╞ Т─П&Н О7{pН!цrТ▒П0Н!цО5jТМТНН!цО3YТ╦Т╧П'Н!цО1HТйП,ТкН!цО/7Т─Н%÷О,uН){ТФТГН){О*dТ╒ТёН){О(S ТўН){О&BТ┌П"Н){О$1Т─Н%÷О!oН){ prН%÷ОґН){vrН%÷ОКН){vrН%÷О)Н){ТНТОvrН){ОТ┤Т┬Н){ОТ─Н%÷ОEН){ТоvrТпН){О4ТЭН){О#Т─ЪПTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES2687.MARK Own in the Style sheet menu. Youmay now edit this style sheet.At the end of an editing session, you must give thestyle sheet a name in order to store it, or to make itavailable for others to share. It is also advisable totype comments in the document window describingwhat applications the style sheet is best suited for.1.Close the Style sheet menu.2.In the Main menu, TYPE a name foryour style sheet in the brackets followingGet title:. For example, it was decided toname the document owning the stylesheet used to style this manual"WorkStyle." WorkStyle was typed in thebrackets after Get title:.3.TYPE a description of your style sheetinto the document window. For example,the document called "Workstyle" (andowning WorkStyle Style sheet) explainsthat it is not a document to be edited,but rather read for informationconcerning the use of the style sheet."WorkStyle is used for styling theReference manual on the XeroxXocument System Editor."4.MARK Save all.The style sheet is now stored under the name ofyour document. It may be shared by any documentusing the procedure described in the section onSharing.ЪН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНЖОf2rН%÷О_шН){Т┌vrТ┐ Н){О]йТ─Н!цОW√Т² Т·П#Н!цОU┘Т▌Т▐П)Н!цОStТ╛ТґН!цОQcТіТїН!цОORТ─П1Н%÷ОL░Н){Н%÷ОIнН){ТЖТВН){ОGҐТ─Т│Н){ОE╛vuТ█rТ▌Н){ОC⌡ТТН){ОA┼ТлТмН){О?yТ└ Т┘Н){О=hТ─vuН%÷О:іrН){ТхТиН){О8∙Т┴Т┼Н){О6└ТОТПН){О4sТлТмН){О2bТю ТаН){О0QТ:Н){О.@ ТьТыН){О,/ Т{Т|Н){О*ТТН){О( Т─Н%÷О%KН){vrН!цОТоП)ТпН!цОТ╔ТіН!цОУТМ ТНН!цОДЪ╦TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES269MASTERY HINTSPlay around with a style sheet before you startserious editing. You can make as many mistakes asyou want, as long as you do not MARK Save all. Ifyou wish to delete the style sheet (by deleting thedocument attached to it), close the documentwindow and PRESS DO when your message windowsays "This document has not been saved. Press DOto continue, or CANCEL."DO NOT EDIT A STYLE SHEET WITHOUT GIVING ITSERIOUS THOUGHT! IF THE ORIGIANL STYLESHEET IS SHARED BY OTHER DOCUMENTS,SERIOUS PROBLEMS COULD ARISE! You should not use the document window of anowned style sheet to hold a normal document. Thewindow should be reserved for a description of thestyle sheet and its intended uses. Normaldocuments should share a style sheet, not own one.When designing a style sheet to be shared, stylesshould be defined using the same style names as other, related style sheets. In this way, every stylethat has been applied to a document which sharesone of these other style sheets will be effectivewhen sharing the new style sheet. For example, if"normal, emphasis 1, emphasis 2, subtitles, warn, vocab,emphasis 3" are defined for "normal para" in onestyle sheet, they should be defined in other stylesheets that the document may also wish to share. If you wish to use the new style sheet to style adocument, open a window for the document andtype the name of the style sheet in the Style sheetmenu. MARK Share. Begin typing your document,and styling it with the newly-shared style sheet.ЪН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНMОf2rН О_шprТ─pН!цrТП!Т Н!цО]йТ√Т≈Н!цО[╧Т╛П!ТґvrН!цОY╗Т╧Т╨Н!цОW≈ТIП$Н!цОU├Т■ prТ∙Н!цОSuТ П)Т⌡pН!цОQdrТ─ prН!цОK0}Т▐П&Т░Н!цОIТMН!цОGТ{ Т|Н!цОDЩТ─rН!цО>иТАП&ТБН!цО<╦ТїТ╗П%Н!цО:їТ╔П%ТіН!цО8√Тд ТеН!цО6┘Т─П)Н!цО0QТбТцП!Н!цО.@ТхП)Т─Н!цО,/ТбП)ТцН!цО*Т╙Т╚П(Н!цО( ТЬТЫП+Н!цО%ЭТбТцН!цО#КuТ▐Т░Н!цО!зТАru rН!цОиТзП'ТшН!цО╦Т─П+Н!цО└ТнТоП&Н!цОsТЮТАН!цОbТ╚Т╛Н!цОQТЦvrТДН!цО@Т─П.Ъ(TVk(*XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 31: ADVANCED STYLES270If further editing changes are required, edit only theowned style sheet. This requires bringing thedocument owning the style sheet to your screen.Simply type the title in the Get brackets and MARKGet. MARK Show, and edit as necessary.Remember that after a document is styled with ashared style sheet, further editing of that style sheetshould be done only with great care. The only safeediting change is to add substyles.RELATED TOPICS See the following components for furtherinformation on related topics:INTRODUCTION TO STYLE SHEETSSHARING A STYLE SHEETPARAGRAPH STYLESCHARACTER STYLESDIVISION STYLESPAGE HEADING STYLES ЪН ОЗpqpТGУqpqН%НpqТ5Н<[Н#AОvpТGqНЖОf2rН!цО_шТ⌠Т■П$Н!цО]йТYТZН!цО[╧Тъ ТЮН!цОY╗ТєТ╔vrН!цОW≈vrТ─vrН!цОQcТвТьН!цОORТ░П+Т▒Н!цОMAТ║Т╒Н!цОK0Т─Н ОDЭprprН!цТ ТН!цОBК Т─Н&╧О<Ч~Н&╧О;3Н&╧О9hН&╧О7²Н&╧О5рН&╧О4ЪхTVk( XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 32: ADDING AND DELETING SUBSTYLES271CHAPTER 32ADDING AND DELETING SUBSTYLESADDING SUBSTYLESBASIC CONCEPTSubstyles can be added to styles in a style sheet.The substyles exist generically in the style sheet asstyles, but need to be added to a style before theyacquire formatting properties. Character styles areadded to Paragraph styles, and Page heading stylesare added to Division styles.APPLICATIONThe default style sheet has only one charactersubstyle defined for each paragraph style, and onlyone page heading substyle defined for a divisionstyle. If other than the normal character style or thestandard Page heading style is required, they mustbe added.PROCEDURETo add a Character style to a Paragraph style, dothe following:1.Look at the list of Character styles.Decide which style is to be added.2.Type the name of the Character style inthe brackets after Name:.3.Scroll to the Paragraph style that is toreceive the Character style as asubstyle. 4.Select the Paragraph style.5.MARK Add.Н ОЗpqpТGУqpqН%НpqТ5Н<[НьОvpТGqpqpqНMОf2rН О`WЧ4█О_ЪЧ4Н О^4tТ─Н$щН О\аЧ4█О\iЧ4НеОTkТ÷ Н ОN7rprТ─pН!цrТ©ТюП"Н!цОL&Т╒П)ТёН!цОJТїТ╗П(Н!цОHТуП(ТжН!цОEСТ⌠П-Н!цОCБТ─Н О=ўp Н!цrТП+Н!цО;²ТєП&Т╔Н!цО9▄ТДП"ТЕ Н!цО7{Т├П1Н!цО5jТ╟Т╠П%Н!цО3YТ─Н О-%pН!цrТ╪П/Н!цО+Т─ Н%÷О(RН){Т&Т'Н){О&AТ─Н%÷О#Н){Т²Т·Н){О!nТ─zrН%÷О╛Н){ТеТфН){О⌡Т╣ТІН){О┼Т─Н%÷ОхН){Н%÷ОН){vrЪ$TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 32: ADDING AND DELETING SUBSTYLES272For example, if normal para paragraph containswords or characters needing emphasis, thefollowing procedure adds emphasis 1 substyle tonormal para:1.Type emphasis 1 in the brackets following Name:2.Scroll the display summary to revealnormal para.3.Select normal para.4.MARK Add.The Character style emphasis 1 and default propertydefinitions appear in the display summary undernormal para. Changing the properties will beexplained in the section on Changing StyleProperties.To add a Page heading style to a Division style, dothe following:1.Scroll the display summary to the list ofPage heading styles. Decide which styleis to be added.2.Type the name of the style in thebrackets after Name:.3.Scroll to the Division style that is toreceive the Page heading style as asubstyle. 4.Select the Division style.5.MARK Add.MASTERY HINTSOnly styles that already exist in a style sheet can beadded to a style as a substyle.Н ОЗpqpТGУqpqН%НpqТ5Н<[НьОvpТGqpqpqНЖОf2rН!цО_шТ$uТ%rН!цО]йТюП$Н!цО[╧Тu rН!цОY╗uТ─rН%÷ОVФН){u rТ│Т─Н){ОTуzН%÷ОRrН){ТН){ОPuТ─rН%÷ОM@Н){u rН%÷ОJ~Н){vrН!цОDJТ║u rТ╒Н!цОB9 ТП$Н!цО@(uТzr Т{Н!цО>Т▓Т⌠Н!цО< Н!цО5рТ÷П1Н!цО3аТ─ Н%÷О0ЪН){Т═Т║Н){О.НТ÷Т═Н){О,щТ─Н%÷О*Н){Т<Т=Н){О( Т─zrН%÷О%HН){ТТН){О#7ТТН){О!&Т─Н%÷ОdН){Н%÷О╒Н){vrН ОnprpН!цrТ▄Т█П+Н!цО]Т─ЪЬTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 32: ADDING AND DELETING SUBSTYLES273DELETING/UNDELETING SUBSTYLESBASIC CONCEPTSubstyles can be deleted or undeleted, but stylescannot. Any Character substyle except normalsubstyle can be deleted from a Paragraph style, andany Page heading substyle can be deleted from aDivision style. The deleted Character and Pageheading substyles will still exist in the style sheet,but will no longer be substyles of the styles fromwhich they have been deleted.DESCRIPTIONDeleting a substyle involves selecting the stylewhere it occurs as a substyle and marking theappropriate commands in the Style sheet menu.APPLICATIONIf a substyle is not necessary, it may be deleted. If amistake is made in deleting a substyle. it may beundeleted, as long as Apply has not yet beenmarked.PROCEDURERefer to the section on Editing Procedures beforecontinuing. Follow the steps listed.Character substyles can be deleted and undeletedas follows:1.Scroll the style sheet to the style whichowns the substyle to be deleted.2.Select the substyle.Н ОЗpqpТGУqpqН%НpqТ5Н<[НьОvpТGqpqpqНMОf2rНnОX▌Т÷ Н ОRZrprТ─pН!цrТуП!ТжН!цОPIТhТiuН!цОN8rТ▀Т▄П$Н!цОL'ТбТцН!цОJТ%П!Т&Н!цОHТе ТфП%Н!цОEТТмТнП*Н!цОCЦТ─Н О=╞p Н!цrТ5Т6П&Н!цО;·Т П(Н!цО9█ Т─П"Н О3Yp Н!цrТ┼П5Н!цО1HТоТпН!цО/7 Т%Т&vrН!цО-&Н О&РpН!цrТеТфН!цО$А Т─Н!цОґТгТх Н!цО°Т─Н%÷ОзН){Т╗Т╘Н){ОиТ─Н%÷ОН){8TVk(БXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 32: ADDING AND DELETING SUBSTYLES2743.MARK Delete. The selected substyle willbe stricken through with a line. Thisindicates that when Apply is marked, thesubstyle will be deleted. Do not MARKApply until you are certain that you wishto delete the substyle.4.If you wish to undelete a deletion, youmay do so unless it has alreadydisappeared from your screen. Reselectthe stricken-through substyle and MARKUndelete. 5.To complete a deletion, MARK Apply.6.A substyle must be deleted separatelyfrom each Paragraph style. Deleting asubstyle called warn from normal parawill not affect its relationship if any, withnested 1.Page heading substyles can be deleted andundeleted using the procedure outlined for deletingand undeleting Character substyles. Be certain thatyou select the substyle to be deleted, not theParagraph Page heading style of the same name.Remember that the substyle name is listed with theDivision style, appears in 8 point type, and isindented.RELATED TOPICSSee the following components for furtherinformation on related topics: ADVANCED STYLES - OVERVIEWEDITING PROCEDURESCHARACTER STYLESPAGE HEADING STYLESЪН ОЗpqpТGУqpqН%НpqТ5Н<[НьОvpТGqpqpqНЖОf2rН%÷О_шН){ТїvrТ╗Н){О]йТ П#Н){О[╧Т∙ vrН){ОY╗ТкТлН){ОW≈vrТ≈Т≤Н){ОU├Т─Н%÷ОRдН){ТаТб Н){ОPЁТ┐Т└Н){ОN╒ Т╠Н){ОL▒Т≥Т Н){ОJ─vrТ─Н%÷ОGЎН){vrН%÷ОDЭН){ТГТХН){ОBКТЙТКН){О@зТЪТuru Н){О>иrТ▒П)Н){О<╦uТ─rН!цО6└Т~ТН!цО4sТ╔П*Н!цО2bТ╘ Т╙П%Н!цО0QТ Т!Н!цО.@ТсТтН!цО,/ТєТ╔Н!цО*Т'Т(Н!цО( Н О!ыprТ─pН!цrТ ТН!цОх Т─Н&╧Ош~Н&╧ОН&╧ОEН&╧ОzЪіTVk( XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 33: RENAMING STYLES ANDSUBSTYLES275CHAPTER 33RENAMING STYLES AND SUBSTYLESBASIC CONCEPTThe names of any style or substyle, and the namesof their LOOK characters, can be changed.DESCRIPTIONThe name of a substyle or LOOK character can bechanged by selecting it in an "owned" version ofthe style sheet display summary, typing a new name,and marking the appropriate command in the Stylesheet menu.APPLICATIONOccasionally the name of a style, or its LOOKcharacter, may not clearly indicate its function tothe operator. For example, the voting record of aSenator may be in an emphasized character style.The formatting properties may have been defined foremphasis 1 character style. In addition, the characterformatting properties used for a Senator's namemay have been defined for emphasis 2. It may beeasier to remember what style to apply if the votingrecord is called vote (v), and the style for aSenator's name called Senator (S). PROCEDURETo change the name of a Paragraph style or aDivision style, do the following:1.In the display summary, select the stylewhose name or LOOK character is to bechanged.2.TYPE the new name in the bracketsafter Name:, or TYPE the new LOOKcharacter in the LOOK characterbrackets.3.MARK Rename.Н ОЗpqpТGУqpqН%НpqТ5Н<[НвОvpТGqpqНMОf2rН О`WЧ4█О_ЪЧ4Н О^4tТ─Н$?Н О\аЧ4█О\iЧ4Н ОV5rprpН!цrТ╒П.Н!цОT$Т─prН ОMПp Н!цrТ╩Т╪prН!цОKъТйТкН!цОIнТ┐П$Т└Н!цОGҐТўТ╞П%Н!цОE╛Т─Н О?xp Н!цrТ-Т.pН!цО=gr ТзП&ТшН!цО;VТн ТоП$Н!цО9EТб ТцН!цО74Т│П$Т┌Н!цО5#uТ░rТ▒ Н!цО3 ТТН!цО1ТўТ╞u rН!цО.ПТ Т⌡П"Н!цО,ъТ7 Т8urН!цО*нТ─ u rН О$ pН!цrТЖТВН!цО"┴Т─Н%÷ОН){Т╞П&Н){ОТТїprН){ОЦН%÷О!Н){Т ТН){ОТ!zТ"rzrpН){ОЪrТpr Н){ОНН%÷О ,Н){Т─vrTVk(3XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 33: RENAMING STYLES ANDSUBSTYLES276To change the name or LOOK character of aCharacter style, do the following:1.Scroll to the list of Character styles.Select the STYLE whose name or LOOKcharacter is to be changed. Do notattempt to change the name as itappears as a substyle.2.TYPE the new name in the bracketsafter Name:. or TYPE the new LOOKcharacter in the LOOK characterbrackets.3.MARK Rename. The name or LOOKcharacter (whichever was specified) willchange, and the change will be reflectedwherever the style has been added to aParagraph style as a substyle.To change the name or LOOK character of a Pageheading style, do the following:1.Scroll to the list of Page heading styles.These are listed after the last Divisionstyle. Select the STYLE whose name orLOOK character is to be changed. Do notattempt to change the name as itappears as a substyle.2.TYPE the new name in the bracketsafter Name:. TYPE the LOOK character inthe LOOK character brackets.3.MARK Rename. The name will change,and the change will be reflectedwherever the style has been added to aDivision style as a substyle.Н ОЗpqpТGУqpqН%НpqТ5Н<[НвОvpТGqpqНЖОf2rН!цО_шТ9prТ:Н!цО]йТ─Н%÷О[Н){ТТН){ОXВТ╣ТІ}rpН){ОVФrТ$Н){ОTуТYТZН){ОRдТ─Н%÷ОPН){Т ТН){ОMЯТЬzrТЫpН){ОKЮrТpr Н){ОIоН%÷ОG Н){ТivrТjpН){ОDЭrТ╠Т╡Н){ОBКТ┌Т┐Н){О@зТ═ Т║Н){О>иТ─Н!цО8∙Т╧pr Т╨ Н!цО6└Т─Н%÷О3бН){Т°Т²Н){О1╠ТшТэ Н){О/═Тў Т╞}r Н){О-▐prТ┤Т┬Н){О+~ТYТZН){О)mТ─Н%÷О&╚Н){Т ТН){О$ Т⌠zrprН){О"┴Т─prН%÷ОгН){ТэvrН){ОІТ╔Н){О╔Т═ Т║Н){О■Т─├TVk(!XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 33: RENAMING STYLES ANDSUBSTYLES277EXAMPLEFollowing this paragraph are selected portions ofthe display summary for this document. The topsegment shows a list of character substyles fornormal para. The portion below the dotted line is alist of the character styles in the same displaysummary.normal paraЪ (p)..........................Paragraph style: Indent: 160 pts., First line: 32 pts., Right margin: 410 pts.(Set width: 250 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 30 pts. leadbefore para., Tab at 160 pts. normal............................................Helvetica 10 emphasis 1......................................TimesRoman 10 emphasis 2......................................Helvetica 10 Bold italic................................................Helvetica 10 Italic quotation........................................TimesRoman 12 Italic subtitles..........................................Helvetica 10 Small caps warn................................................Helvetica 10 Italic Uppercase vocab..............................................TimesRoman 10 Italic emphasis 3......................................TimesRoman 10 Bold..........................................................................................................................................................................................normal ( )......................................Character styleemphasis 1 (e).............................Character styleemphasis 2 (m)............................Character styleitalic (f)...........................................Character stylesubscript (d).................................Character stylesuperscript (u).............................Character stylequotation (")................................Character styleindex (x).........................................Character stylesubtitles (s)...................................Character stylewarn (w).........................................Character stylevocab (v)........................................Character styletab (T).............................................Character styleemphasis 3 (!)..............................Character styleBTab (B)........................................Character styleIn this document, warn (w) is used to apply Helvetica10 italic Uppercase to character strings that are tobe noted with serious attention. Perhaps"Attention" would be more easily remembered as aname. If warn (w) is to be changed to Attention (A),the following must be done:1.Scroll to the list of character styles.2.Selectwarn (w). 3.TYPE "Attention" and "A" (without thequotation marks) in the appropriatebrackets.4.MARK Rename. Н ОЗpqpТGУqpqН%НpqТ5Н<[НвОvpТGqpqНMОf2rН О_шpН!цrТГТХН!цО]йТВП'ТЬН!цО[╧Т Т Н!цОY╗uТ╠rТ╡Н!цОW≈ТТП%Н!цОU├Н ОR[uТXpTVk(bНEОR[pТGУН(Н cПNН cОQПSН cОOъН ОN║Н<П,Н cН ОMcНЮП&Н cН ОL%НЮП&Н cН ОJГН$П0Н cН ОI╘ НTП(Н cН ОHk НхП*Н cН ОG-Н$П0Н cН ОEОН╟П.Н cН ОD╠НЮП&Н cН:ОCsП╨Н ОAОqpНЮП&Н cН О@kqТXpТGНVН cН О>ГqТXpТGН°Н cН О=cqpН┌П+Н cН О;ъqpН>П!Н cН О:[q pНVН cН О8вqpН└Н cН О7SqpНП)Н cН О5оqpН╡П#Н cН О4KqpНП)Н cН О2гqpНTП(Н cН О1CqpНЖП-Н cН О/©qТXpТGНН cН О.;qpНTП(Н cН!цО(rТ█qprТ▌ Н!цО%ЖТ╟П/Т╠Н!цО#ЕТ ТН!цО!т Т╒ ТёН!цОцТіqprТїqrН!цО╡Т─Н%÷ОПН){П'Н%÷О.Н){Н.qqprpН%÷ОlrН){Т╨Т╩Н){О[ТnН){ОJН%÷О┬Н){Т─srЪpЪЪЪ,TVk(■ьZXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 33: RENAMING STYLES ANDSUBSTYLES278EFFECTThe name warn (w) changes to Attention (A) in thelist of Character styles, and where it occurs as asubstyle (see underlined words in the next example.) normal para (p)..........................Paragraph style: Indent: 160 pts., First line: 32 pts., Right margin: 410 pts.(Set width: 250 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 30 pts. leadbefore para., Tab at 160 pts. normal............................................Helvetica 10 emphasis 1......................................TimesRoman 10 emphasis 2......................................Helvetica 10 Bold italic................................................Helvetica 10 Italic quotation........................................TimesRoman 12 Italic subtitles..........................................Helvetica 10 Small caps Attention........................................Helvetica 10 Italic Uppercase vocab..............................................TimesRoman 10 Italic emphasis 3......................................TimesRoman 10 Bold..........................................................................................................................................................................................normal ( )......................................Character styleemphasis 1 (e).............................Character styleemphasis 2 (m)............................Character styleitalic (f)...........................................Character stylesubscript (d).................................Character stylesuperscript (u).............................Character stylequotation (")................................Character styleindex (x).........................................Character stylesubtitles (s)...................................Character styleAttention (A)...............................Character stylevocab (v)........................................Character styletab (T).............................................Character styleemphasis 3 (!)..............................Character styleBTab (B)........................................Character styleMASTERY HINTSDo not change style names capriciously. All sharersof the original style sheet should be notified orconsulted before name changes are made.RELATED TOPICSSee the following components for furtherinformation on related topics:ADVANCED STYLES - OVERVIEWSTYLE SHEET ORGANIZATIONEDITING PROCEDURESН ОЗtutТGУutuН%НtuТ5Н<[НвОvtТGutuНЖОf2rН О_шtН!цrТ╦qpqrq pqrТ╧Н!цО]йТоТпvН!цО[╧rТ─П-Н ОX▌qТXpТGН(Н cПNН cОWPПSН cОVН ОTтН<П,Н cН ОS√НЮП&Н cН ОRXНЮП&Н cН ОQН$П0Н cН ОOэ НTП(Н cН ОN· НхП*Н cН ОM`НўОM(Ч┘НTОM`П(Н cН ОL"Н╟П.Н cН ОJДНЮП&Н cН:ОIіП╨Н ОH"qpНЮП&Н cН ОF·qТXpТGНVН cН ОEqТXpТGН°Н cН ОC√qpН┌П+Н cН ОBqpН>П!Н cН О@▌q pНVН cН О? qpН└Н cН О=├qpНП)Н cН ОТ─Н%÷О;UН){ТZsrТ[Н){О9DН%÷О6┌Н){ТqrТН){О4qzН%÷О1╞rН){Н.qqrТqН){О/· rН%÷О,эН){Т─srН О&╗tН!цrТ▌Т▐Н!цО$≈Т╣П*Н!цО"├ТфТгП!Н!цО uТ▌П1Н!цОdТ╙Т╚Н!цОSqrТWП)Н!цОB ТЛТМН!цО1 ТпТяН!цО ТkТlН!цОТБТЦП$Н!цОЧ ТЄП)Н!цОМТ─4TVk(3XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 34: CREATING NEW STYLES281CHARACTER STYLENew Character styles can be entered into a stylesheet by doing the following:1.MARK Character in the Style sheet menu.This notifies the system that all otherinformation you provide refers toCharacter styles.2.TYPE a name for the new style it in thebrackets following Name:.3.TYPE a LOOK character for the new stylein the brackets after look character: 4.MARK New style.EXAMPLEAssume the new style will be called "warn," and willhave the LOOK character "w." The procedure is asfollows:1.MARK Character in the Style sheetmenu.2.TYPE "warn" in the brackets afterName:.3.TYPE"w" in the brackets after lookcharacter:.4.MARK New style.EFFECTThe new Character style will be listed in the displaysummary at the end of the other Character styles.The new style will not be listed with definedproperties. A character style must be added to aParagraph style before properties are acquired.DIVISION STYLESNew Division styles can be entered into a style sheetby following the procedures above, and markingDivision in the Style sheet menu.Н ОЗtutТGУutuН%НtuТ5Н<[Н"OОvtТGutuНMОf2rН О_шtrТ─tН!цrТжТвН!цО]йТ─Н%÷О[Н){Т┌srТ┐Н){ОXВТПТЯН){ОVФ ТыТз Н){ОTуТ─Н%÷ОRН){Т°Т²Н){ОPТ─ zН%÷ОM@rН){Т┤Т┬trН){ОK/Т─qН%÷ОHmrН){srН ОB9tН!цrТ┤П)Т┬Н!цО@(Т╠trТ╡Н!цО>Н%÷О;UН){Тs rН){О9DН%÷О6┌Н){ТgqrТhН){О4qzН%÷О1╞rН){Н.qqrТТqН){О/· rН%÷О,эН){Т─srН О&╗tН!цrТ≤Т≥Н!цО$≈ТюТаН!цО"├Т=П*Н!цО u ТзТшН!цОdТ─П&Н О0trtН!цrТ│Т┌Н!цОТЪП$ТН!цОsrТ─nTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 34: CREATING NEW STYLES282EFFECTThe new Division style will be listed in the displaysummary at the end of the other Division styles. Thenew style will be listed with Normal Division defaultproperties. These may be changed.PAGE HEADING STYLESNew Page heading styles can be entered into a stylesheet by following the above procedures, but MARKPage heading in the Style sheet menu.EFFECTThe new Page heading style will be listed in thedisplay summary at the end of the other Pageheading styles. The new style will be listed withparagraph properties taken from the selection in thedocument window, and with normal as the charactersubstyle. A Page heading style must be added to aDivision style before page heading properties areacquired.MASTERY HINTSAvoid creating styles for every formatting need,especially if properties will be rarely used. It isusually wiser to apply some properties individuallyusing the menus. In other words, it is best not tocreate a Paragraph style that is intended to beexactly like an existing one, except with a keepadded. You may find it difficult to remember all ofthe different Paragraph styles you have put into thestyle sheet, if you specialize so precisely. You may reach the limit of character styles allowed,yet desire one more. There are several ways ofsolving this problem.ЪН ОЗtutТGУutuН%НtuТ5Н<[Н"OОvtТGutuНЖОf2rН О_шtН!цrТЎП%Т©Н!цО]йТ┼Т▀П&Н!цО[╧Т╗qrТ╘Н!цОY╗ Т─Н ОSttrtrtН!цrТ┐Т└Н!цОQcТ░Т▒Н!цОORsТ─rН ОItН!цrТэТщН!цОG ТТН!цОDЭТРТСП"Н!цОBКТ▌П'Т▐Н!цО@зТ█Т▌qrН!цО>иТєТ╔ Н!цО<╦ТХП%ТИН!цО:їН О4strТ─tН!цrТТН!цО2b ТП&Т Н!цО0QТнТоН!цО.@ТцП-Н!цО,/ТТН!цО*ТСТТН!цО( ТЇТ╦П%Н!цО%ЭТ°П-Т²Н!цО#КТ─П(Н!цОЇТ■П(Т∙Н!цОіТЬТЫП$Н!цО∙Т─ `TVk( XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 34: CREATING NEW STYLES283Solution1: Use a character style alreadylisted, but which has not been used as asubstyle. Rename it, if necessary. Forexample, if you do not require footnotesfor your document, but do need specialtext for interviewer questions, rename"footnote" to "interview."Solution2: Delete a substyle that is rarelyused to make room for one that will beused more often. A set of properties thatis rarely used can be entered into textby using the character menu, as allcharacter strings need not be styled.Solution3: Redefine the properties of asubstyle.Solution4: Delete the style sheet by deletingthe document that owns it. Start again.Remember that the style you create will appear withthe properties for the selection in the documentwindow. If the document window is blank, these willbe the default properties of the blank window. Youwill need to change the properties to suit yourneeds. This is explained in the section on ChangingProperties.RELATED TOPICSSee the following components for furtherinformation on related topics:ADVANCED STYLES - OVERVIEWSTYLE SHEET ORGANIZATIONEDITING PROCEDURESADDING SUBSTYLESЪН ОЗtutТGУutuН%НtuТ5Н<[Н"OОvtТGutuНMОf2rН%÷О_шН+ЖТ9Н){О]йТ├ Т┤Н){О[╧ТВ ТЬН){ОY╗Т≤Н){ОW≈ТіТїН){ОU├ТТН){ОSuqrТ─qrН%÷ОPЁН+ЖТШТЭН){ОN╒Т╙Т╚Н){ОL▒Т┘Т├Н){ОJ─ТцТдН){ОHoТТН){ОF^Т─Н%÷ОC°Н+ЖТ]Т^Н){ОA▀Н%÷О>иН+ЖТ╗Т╘Н){О<╦Т─П$Н!цО6└Т▒Т▓Н!цО4sТВТЬН!цО2bТ⌠П'Т■Н!цО0QТ╙Т╚Н!цО.@ТТ Н!цО,/Т▓П-Н!цО* Н О#ЙtrТ─tН!цrТ ТН!цО!ы Т─Н&╧ОЛwН&╧О!Н&╧ОVН&╧О▀╛TVk(ЩXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 34: CREATING NEW STYLES284THIS PAGE LEFT INTENTIONALLY BLANKЪН ОЗtutТGУutuН%НtuТ5Н<[Н"OОvtТGutuНЖОf2rНaО4√y{yТj{y{y{y{Ъ─TVk(<XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 35: CHANGING FORMATTING PROPERTIES285CHAPTER 35CHANGING FORMATTING PROPERTIESBASIC CONCEPTThe properties defined for any style or substyle maybe changed to satisfy application requirements. Thechanges are made in the appropriate style sheetand the style sheet is sent to the file server so it canbe retrieved and shared.When the newly-edited style sheet is retrieved ontoa disk, all documents previously styled with the"old" style sheet automatically reflect the changeswhen brought to the screen.DESCRIPTIONProperties are changed by selecting the style orsubstyle in an "owned" version of the style sheet,marking new menu items or "copying" LOOKS, andapplying.APPLICATIONThe formatting properties of a style may need to bechanged for a variety of reasons. Properties mayneed to be changed for aesthetic value, or acustomer may desire a particular set of characterproperties over another. If only minor changes arerequired, and the changes are to remain constantfor future documents, it may be better to make thechanges than to build a new style sheet.PROCEDUREThe basic procedure for changing properties are thesame for the 4 styles: 1.In the display summary, select the styleor substyle whose properties are to bechanged.Н ОЗtutТGУutuН%НtuТ5Н<[Н_ОvtТGu tu НMОf2rН О`WЧ4█О_ЪЧ4Н О^4yТ─Н"КН О\аЧ4█О\iЧ4Н ОV5rtrtН!цrТ▒П-Т▓Н!цОT$Т Т⌡П&Н!цОRТИТЙН!цОPТ┌П.Т┐Н!цОMЯТ─Н!цОGҐТ╙Т╚Н!цОE╛Т П/Н!цОC⌡ТюП"ТаН!цОA┼Т─Н О;Vt Н!цr ТСТТН!цО9EТҐТЎН!цО74Т╦Т╧ trН!цО5#Н О.Оt Н!цrТ≤П-Т≥Н!цО,чТБП)Н!цО*мТ+Т,Н!цО(╪ТрТсН!цО&╚ Т╩ Т╪Н!цО$ ТиТйП#Н!цО"┴Т╘П#Т╙Н!цО xТ─П!Н ОDtН!цrТ└Т┘Н!цО3Т─Н%÷ОqН){Т╞П&Н){О`ТдТе Н){ОO TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 35: CHANGING FORMATTING PROPERTIES2862.MARK Looks in the Style sheet menu, orPRESS COM-LOOK. This opens the menuassociated with the selection.3.Notice that the style name in the menumatches the style you selected in thedisplay summary.4.Make the appropriate changes in themenu.5.MARK Apply.EXAMPLESTo change the properties of nested 1 paragraphstyle, do the following:1.Select nested 1 in the display summary.2.MARK Looks or PRESS COM-LOOK. Thiswill open the Paragraph menu.3.MARK Apply.Suppose the following are marked in the menu fornested 1:Align: Just Vert: None Lead: before: ы24з after: ы0з line spacing:ы5зpts.Tabs: 100 Left and 390 Right with leader dots.Keep: Heading Misc: Printer After Apply is marked, the properties in the displaysummary would appear as follows:nested 1 (n)...................................Paragraph style: Indent: 50 pts., First line: 32 pts., Right margin: 390 pts.(Set width: 340 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 24 pts. leadbefore para., Heading keep, Printer mode, Tabs at 100 pts., 390 pts. (rightflush), ... normal............................................TimesRoman 10ЪН ОЗtutТGУutuН%НtuТ5Н<[Н_ОvtТGu tu НЖОf2rН%÷О_шН){Т▐srТ░Н){О]йТ╘trtrТ╙Н){О[╧ Т─Н%÷ОXВН){ТЁТЄН){ОVФТИ ТЙН){ОTуТ─Н%÷ОRН){Т ТН){ОPН%÷ОM@Н){Т─srН ОGtН!цrТ Тqr Н!цОDШТ─Н%÷ОB9Н){qrН%÷О?wН){ТбsrТцtrtrН){О=fТ─Н%÷О:єН){srН!цО4pТ═Т║ Н!цО2_qТ─rН%÷О/²zsН%÷О,шzqsН%÷О)сzТ8q|}q}q|}q}q Н){О'{}q}qН%÷О$╧zТ─qsqsqН%÷О!ВzsН%÷О5zsН!цОrТЁsrТЄП&Н!цОПТ─Н ОеqТXpТGН╡П#Н cПMН cО┤ПSН cОIПKН cО Н ОмН<П,Н cЪІTVk(%XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 35: CHANGING FORMATTING PROPERTIES287The ellipsis at the end of the property definitionsindicates that there may be more properties whichare not listed. You can view the properties not listedby opening the appropriate menu. This is done byselecting the style in the display summary andmarking Looks.EFFECTWhen the properties of a style are changed in thestyle sheet, the changes are reflected globallythroughout the document. If 30 paragraphs in adocument are styled with nested 1, the 30paragraphs will automatically change to reflect anyediting of nested 1 properties. All styled documentssharing the style sheet will also reflect any stylechanges, when the newly-edited style sheet isretrieved onto the disk.MASTERY HINTSAvoid over-formatting. It is often easier to addspecial properties individually than to put propertiesto suit every need into the style sheet. Anything in a Paragraph, Character, Division, orPage heading menu can be marked and put into thestyle sheet. Re-read the sections explaining thedifferent styles to familiarize yourself with the wealthof features available.RELATED TOPICSSee the following components for furtherinformation on related topics:ADVANCED STYLES - OVERVIEWEDITING PROCEDURESCREATING NEW STYLESЪН ОЗtutТGУutuН%НtuТ5Н<[Н_ОvtТGu tu НMОf2rН!цО_шrТвП$ТьН!цО]йТ╩Т╪П#Н!цО[╧Т┤П3Н!цОY╗Т╩П.Н!цОW≈ТП!Т Н!цОU├Т─srН ОORtН!цrТІТЇН!цОMAТ@ТAП#Н!цОK0 ТШ ТЭН!цОIТ≤qrТ≥Н!цОG ТЄТ╣П$Н!цОDЩТІqТЇrП!Н!цОBЛТИТЙП(Н!цО@шТDvП$Н!цО>йТ─Н О8√rtrtН!цrТ#Т$Н!цО6┘Т Т⌡Н!цО4tТ─П'Н!цО.@Т П%Т Н!цО,/Т┤Т┬Н!цО*ТТН!цО( Т█П(Т▌Н!цО%ЭТ─Н ОхtrtН!цrТ ТН!цОЇ Т─Н&╧ОйwН&╧ОЪН&╧О4ЪTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 35: CHANGING FORMATTING PROPERTIES288THIS PAGE LEFT INTENTIONALLY BLANKН ОЗtutТGУutuН%НtuТ5Н<[Н_ОvtТGu tu НЖОf2rНaО4√y{yТj{y{y{y{Ъ┼TVk(<XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 36: STORING STYLE SHEETS289CHAPTER 36STORING STYLE SHEETSBASIC CONCEPTA style sheet which is to be shared by any otherdocument on a disk must be stored on that disk. If astyle sheet is to be shared by other workstations, itshould be stored on a file server, if available.PROCEDUREThe style sheet that you have edited must benamed, if it is to be shared by any other document.It is appropriate for the name to reflect the stylesheet application (such as Memo, Draft, Customer,Accounts.)A style sheet should be stored as a document, witha description of the application features typed in thedocument window. If you have created a style sheetwith another type of document in the window, opena new window and MOVE the document to it.In order to store a new style sheet, do the following:1.TYPE the name of the style sheet in theGet title: brackets of the Main menu.Make certain that the name does notduplicate an existing style sheet name.2.MARK Save all.3.Store on a file server, if available.FURTHER EDITINGThe first edition of a style sheet is often incomplete.Generally a substyle needs to be added, or theformatting properties of a substyle changed. Theprocedure for storing any changes differs fromstoring the first edition.ЪН ОЗtutТGУutuН%НtuТ5Н<[Н"'ОvtТGutuНMОf2rН О`WЧ4█О_ЪЧ4Н О^4yТ─Н.ПН О\аЧ4█О\iЧ4Н ОV5rtrtН!цrТйП/Н!цОT$Т┐П!Т└ Н!цОRТ║П0Н!цОPТ─П*Н ОIнtН!цrТ#П&Т$Н!цОGҐТ≤Т≥Н!цОE╛ТыТзН!цОC⌡ТЎП,Н!цОA┼ Н!цО;VТ⌡Т°Н!цО9EТ┬Т┴П&Н!цО74Т▒П*Н!цО5#Т≥Т Н!цО3Т─П(Н!цО,чП6Н%÷О*Н){Т√Т≈Н){О(sqТЩrqrТЧ Н){О%ЗТРТС Н){О#ИТ─Н%÷О!'Н){srН%÷ОeН){П%Н О1trtН!цrТ▐ Т░П&Н!цО ТШП!ТЭН!цО ТР ТСН!цОЧТ(П%Н!цОМТ─TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 36: STORING STYLE SHEETS2901.In the Main menu,TYPE the name of thestyle sheet in the brackets after Gettitle:.2.MARK Get. This will retrieve thedocument that owns the style sheet.3.MARK Show.4.Make the necessary changes.5.MARK Save all.6.Store the new edition on the file server,if available.7. Notify other users of the existence of thenew edition.RELATED TOPICSSee the following components for furtherinformation on related topics:ADVANCED STYLES - OVERVIEWEDITING PROCEDURESЪН ОЗtutТGУutuН%НtuТ5Н<[Н"'ОvtТGutuНЖОf2rН%÷О_шН){Т▓П#Н){О]йТТsН){О[╧qН%÷ОXВrН){rТjsrН){ОVФТ─vrН%÷ОT$Н){srН%÷ОQbН){Н%÷ОN═Н){srН%÷ОKчН){Т═Т║Н){ОIмТ─ Н%÷ОGН){Т│Т┌Н){ОDЗТ─Н О>фtrtН!цrТ ТН!цО<╣ Т─Н&╧О6хwН&╧О4Щ"TVk(═XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT291CHAPTER 37STYLING AN UNSTYLED DOCUMENTBASIC CONCEPTA style sheet can be created by copying LOOKs froman existing, unstyled document. The style sheet canthen be shared and used to style new documentsrequiring the same formatting properties.DESCRIPTIONThe document to be styled is brought to the screen.Paragraphs, character strings, and Page headingproperties are copied into the style sheet. Newstyles are created to accomodate numerous groupsof formatting properties.APPLICATIONSuppose a document has been created withoutusing a style sheet. The same format is required forfuture documents, and the existing documentrequires addenda. By copying formatting propertiesfrom the document into the style sheet, it isunnecessary to "guess" the formatting propertiesand create a new style sheet using menus.PROCEDURESIt is useful to generate a document with an exampleof each set of the formatting properties found in theunstyled document. To create such a document, dothe following:1.Bring the unstyled document to yourscreen.2.Open a new window and copy anexample of each type of paragraph intothe new window (such as nested text,tables, etc.), except section heads.Н ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНMОf2rН О`WЧ4█О_ЪЧ4Н О^4yТ─Н%Н О\аЧ4█О\iЧ4Н ОV5rtrtН!цrТ▄П'trТ█Н!цОT$Т√П1Н!цОRТфТгН!цОPТ─Н ОIнt Н!цrТ▀Т▄Н!цОGҐ ТЧТЪН!цОE╛ Т ТН!цОC⌡ТєП*Н!цОA┼Т─Н О;Vt Н!цrТП$Н!цО9EТ■Т∙Н!цО74Тx ТyН!цО5#Т╟Т╠Н!цО3ТAТBН!цО1 ТНТОП"Н!цО.ПТ─П&Н О(╪tН!цrТ▌П!Т▐Н!цО&╚Т▄Т█П.Н!цО$ Т П%Т⌡Н!цО"┴Т─ Н%÷ОгН){ТТН){ОІН%÷ОТН){ТOТPН){ОЦТ╗Т╘Н){ОрТзТшН){ОаТ─ПTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT2923.Select each section heading and PRESSCOM-LOOK to check for vertical positionspecifications. Often two section headsappear identical on the screen, but mayhave different vertical positiondefinitions. An example of each differentsection head should be copied into thenew window.4.COPY an example of each set ofcharacter formatting properties into thenew window. The character types shouldbe copied into each paragraph type inwhich they would occur. For example, ifTimesRoman 10 small caps is used in astandard paragraph, a nestedparagraph, and in tables, it should becopied into your example of each ofthose paragraph types. Checkuppercase words to see if they havebeen designated upper case in themenu, or have been merely typed incapitals.5.PRINT the sheet with the samplescopied from the unstyled document.Give it a name and MARK Save all. 6.Look through the hardcopy andtentatively assign style names to eachdifferent set of paragraph formattingproperties. Use the names of the stylesthat already exist in a style sheetwhenever possible.7.Open the display summary and createany new styles needed. Do not addsubstyles at this time. You are now prepared to copy properties from thedocument into the style sheet.ЪН ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНЖОf2rН%÷О_шН){Т█Т▌Н){О]йtrtrТхТиН){О[╧ТлН){ОY╗Т÷ Т═Н){ОW≈ТъТЮН){ОU├Т▒ Т▓Н){ОSuТЁТЄН){ОQdТ─Н%÷ОN╒Н){Тb ТcН){ОL▒ТфТгН){ОJ─Т│Т┌Н){ОHoТиТйН){ОF^Т≥Т Н){ОDM Т÷Т═Н){ОB<ТЪ ТН){О@+ ТъТЮН){О>ТТ Н){О< ТФТГН){О9ЬТТН){О7ГТN ТOН){О5жТ ТН){О3еН%÷О1Н){ТpТqН){О.РТOТP Н){О,АТ─srН%÷О*Н){ТТН){О( ТЙТКН){О%ЩТEН){О#Л ТІТЇ Н){О!шТaТb Н){ОйТ─ Н%÷ОН){ТЕТФН){ОВТ Т!Н){ОФТ─ Н О╡Н!цТ╟П$Т╠Н!цО║Т─Ъ$TVk(=XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT293PARAGRAPH PROPERTIESParagraph properties are copied from unstyled textusing a command concealed in the Style sheetmenu. You will need to scroll your Style sheet menuup to reveal Fill in para style. In order to copyproperties, the sample document must be on thescreen, with its display summary open.1.Select normal para in the displaysummary.2.In the abbreviated document, select anexample of what you have named normalpara. 3.MARK Fill in para style.Notice that the formatting properties listed fornormal para in the display summary have inheritedthe properties of the paragraph selected in thedocument.Continue editing the formatting properties of otherParagraph styles using the method listed above.CHARACTER PROPERTIESCharacter properties are copied from unstyled textusing the Add char. or page heading command in theStyle sheet menu.1.In the display summary, select normalCharacter substyle of normal paraparagraph style.2.TYPE normal in the brackets followingName:.3.In the abbreviated document, find andselect an example of the characterproperties to be called normal.4.MARK Add char. or page heading in theStyle sheet menu.Н ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНMОf2rН О_шtrТ─tН!цrТ╠П)Н!цО]йТ ТН!цО[╧Т┼Т▀Н!цОY╗ТЩ srН!цОW≈ ТБ ТЦН!цОU├Т─Н%÷ОRдН){Тїq rТ╗Н){ОPЁН%÷ОMЯН){ТбП$Н){ОKЮТ└qН){ОIоrТ─Н%÷ОG Н){srН!цО@ыТEТFП%Н!цО>хqТхrТиН!цО<ЇТ ТП!Н!цО:іН!цО4rТдТеН!цО2aТ─П&Н О,-trtН!цrТюП)Н!цО*Т°sqТ²rН!цО(Т─Н%÷О%IН){ТВТЬqН){О#8rТдТеq Н){О!'rТ─Н%÷ОeН){ТҐqrН){ОTzН%÷О▓rН){ТчП#Н){О│ТOТPН){Оp Т─ qrН%÷ОўН){ТлsqТмrН){О²Т─рTVk( XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT294The normal Character substyle has changed toreflect the formatting properties of the characterstring selected in the document.If you need to add other Character substyles to theParagraph style, you can add the substyle and itsdesired properties simultaneously.1.Type the name of a substyle to beadded in the brackets after Name:.Remember, it must already exist as aCharacter style.2.Select the Paragraph style to which itwill be added.3.Select an example in the abbreviateddocument that displays the propertiesdesired for the style.4.MARK Add char. or page heading in theStyle sheet menu.Notice that not only was the Character style addedas a substyle to the Paragraph style, but it is listedwith the desired properties. You may, of course, addthe substyle first, then copy properties as wasshown above for normal character substyle.Continue editing other Character substyles usingone of the above methods.DIVISION PROPERTIESDivision properties must be changed using theDivision menu. They cannot be copied from anunstyled document. If the unstyled document hasdocument profile specifications typed at thebeginning, you may copy those properties into theDivision menu. Follow the steps for changingproperties.ЪН ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНЖОf2rН!цО_шТ,qrП"Н!цО]йТЭТЩН!цО[╧Т─Н!цОU┘Т²П-Т·Н!цОStТеТфН!цОQcТ─Н%÷ОN║Н){Т!Т"Н){ОL░Т\zrН){ОJТОТП Н){ОHnТ─Н%÷ОE╛Н){ТЮТАН){ОC⌡Т─ Н%÷О@ыН){Т ТН){О>хТН){О<ЇТ─Н%÷О9УН){ТлsqТмrН){О7ДТ─Н!цО1╟Т╙П&Т╚Н!цО/÷Тё ТєП)Н!цО-▌Т└П!Т┘Н!цО+}Т$П,Н!цО)lТ─ qrН!цО#8ТТН!цО!'Т─Н ОСtrtН!цrТ/П!Т0Н!цОБТ ТН!цОяТЦТДН!цОюТўТ╞Н!цО╞ Т╪ТҐН!цО·ТYТZН!цО█ Ъ TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT295PAGE HEADING PROPERTIESPage heading paragraph properties are copiedusing the procedure for copying paragraphproperties. Page heading properties for a Pageheading substyle must be changed using the Pageheading menu. Even though a page heading mayappear in the unstyled document, the profileproperties cannot be copied into the displaysummary.REFERENCE SHEETSWhen editing of the style sheet has been completed:1.MARK Save all. The style sheet and theabbreviated document will be savedunder the name of the document (thisyou must type in after Get title:.)2.PRINT the style sheet display summaryby marking Print in the style sheetmenu.3.Make copies of the labeled sampledocument. Give copies of the labeleddocument and the style sheet displaysummary to those who will be sharingthe newly generated style sheet.EXAMPLESWhen the beginning chapters of this manual werewritten, they were not styled. Later, a samplechapter was retrieved into a document window. Anew window was opened, and a sample of eachtype of paragraph was copied into the new window.This included the differences in line leading andleading before paragraphs. A sample of each type ofcharacter appearing in each paragraph type wascopied into the appropriate sample paragraph. Thiswas done without regard for content. As there are10 character substyles for normal para, all 10 wereincorporated into the one sentence sample.ЪН ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНMОf2rН О_шtrТ─trtН!цrТJvrТKН!цО]йТц ТдН!цО[╧ Т"Т#Н!цОY╗Т╣vrН!цОW≈Ту ТжН!цОU├ТkТlП#Н!цОSu ТqТrН!цОQdН ОK0trТ─tН!цrП3Н%÷ОHnН){ТґsrТўН){ОF] ТXТYН){ОDLТтТуН){ОB;Т─sqrН%÷О?yН){ТгН){О=hТ>srТ?Н){О;WН%÷О8∙Н){ТQ ТRН){О6└ТШН){О4sТЪТН){О2bТжТв Н){О0QТ─Н О*tН!цrТфТгН!цО(Т=Т>Н!цО%ШТл ТмН!цО#ЙТЦП#ТДН!цО!ыТ∙Т√П*Н!цОхТМТНП$Н!цОЇТ│Т┌Н!цОіТСП!ТТН!цО∙Т╘П,Н!цО└Т╦Т╧П!Н!цОsТ╦q rТ╧Н!цОbТ─ЪпTVk(7XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT296The sample document was given a name, "saved,"and printed. Each paragraph type in the printedsample was labeled with a style name, using existingstyle names when possible. Each character type foreach paragraph was labeled with a style name. Theprocess of editing the style sheet was then begun.The sample document for this entire manual is onlyone page, printed on both sides. Using the abbreviated document in the documentwindow, the following procedure took place:Show was marked.Own was marked."normal para" was selected in thedisplay summary.The display summary for normal para originallylooked like this:normal para (p)..........................Paragraph style: Right margin (Set width): 432 pts., Justified, 1 pt. linespacing (single) (Set 10 on 11), 12 pts. lead before para. normal............................................TimesRoman 10An example of the paragraph with whatwas to become "normal para" propertieswas selected in the sample document.Fill in para style was marked.The display summary for normal para changed to thefollowing:normal para (p)..........................Paragraph style: Indent: 160 pts., First line: 32 pts., Right margin: 410 pts.(Set width: 250 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 30 pts. leadbefore para., Tab at 160 pts. normal............................................TimesRoman 10Н ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНЖОf2rН!цО_шТ╛П+Н!цО]йТЬТЫП#Н!цО[╧Т┌П.Н!цОY╗Т°Т²vН!цОW≈Т rТ⌡Н!цОU├Т╡П+Н!цОSuТ²П*Т·Н!цОQdТ─Н!цОK0ТчТъН!цОIТ─П$Н){ОF]srН){ОC⌡srН){О@ыqТ{rТ|Н){О>хТ─Н!цО8■Т8Т9q r Н!цО6┐Т─ Н О3XqТXpТGН(Н cПJН cО2П:Н О0эН<П,Н cН){О.rТ╙Т╚ Н){О, Т qТ⌡rН){О)ЬТ─П!Н){О'6spr Н!цО!Т┬qТ┴rН!цОЯ Н ОфqТXpТGН(Н cПNН cО┬ПSН cОJН ОeН<П,Н cЪіTVk(ЩXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT297The next steps involved creating new characterstyles and adding them to normal para. There are 11different sets of character formatting propertiesfound in normal para in this manual. There are 8Character styles in the default style sheet, so newstyles were created. "subtitles," "warn," "vocab,""emphasis 3," and two character styles for tabpatterns were created. This is how the list ofcharacter styles appeared in the display summary:normal ( )...............................................................................Character styleemphasis 1 (e)......................................................................Character styleemphasis 2 (m)....................................................................Character styleitalic (f)...................................................................................Character stylesubscript (d)..........................................................................Character stylesuperscript (u).....................................................................Character stylequotation (")........................................................................Character styleindex (x).................................................................................Character stylesubtitles (s)............................................................................Character stylewarn (w)..................................................................................Character stylevocab (v).................................................................................Character styletab (T)......................................................................................Character styleemphasis 3 (!)......................................................................Character styleBTab (B).................................................................................Character styleFirst the properties for normal Character substylewere changed as follows:normal was typed in the brackets afterName:.An example of what will be called normalwas selected in the sample document.Add was marked.The other required Character styles were added tonormal para as substyles at the same time as theirnew formatting properties were added:subtitles was typed in the brackets afterName:, and "s" was typed for "lookcharacter:."normal para was selected in the displaysummary.Н ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНMОf2rН!цО_шrТП!Т Н!цО]йТ▐Т░q r Н!цО[╧Т8П(Н!цОY╗Тзq rТшН!цОW≈Т©П&ТюН!цОU├ТчТъН!цОSuТТН!цОQdТ+Т,Н!цОOSТ─П(Н!цОL(qpТGН'`ПOН=.Н!цОJєqТXpТGН)жПFН=.Н!цОI qТXpТGН*bПDН=.Н!цОG°qpН&HПSН=.Н!цОFqpН(ЎПJН=.Н!цОD■q pН*ПEН=.Н!цОCqpН)JПHН=.Н!цОA▄qpН&тПQН=.Н!цО@qpН(2ПLН=.Н!цО>└qpН&▌ПRН=.Н!цО=qpН&тПQН=.Н!цО;|qpН%vПVН=.Н!цО9ЬqТXpТGН)жПFН=.Н!цО8tqpН&тПQН=.Н!цО2@rТЛqr ТМН!цО0/Т─Н){О-mqrТпН){О+\zrН){О( Т┌Т┐qН){О&┴rТ─П!Н){О#гsrН!цО⌠ТЄП+Т╣Н!цО┌qТ╩rП'Н!цОqТ─П"Н){О╞qrТЄТ╣Н){О·zТ'rqrТ( qН){О█Н){ОкТ╩rТ╪Н){О ╨Ъ ≤TVk(oXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT298An example of a character style to becalled "subtitles" was selected in thesample document.Add was marked in the Style sheetmenu.The above procedure was followed for eachrequired Character substyle. The results are shownin a copy of the display summary for this manual:normal para (p)..........................Paragraph style: Indent: 160 pts., First line: 32 pts., Right margin: 410 pts.(Set width: 250 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 30 pts. leadbefore para., Tab at 160 pts. normal............................................Helvetica 10 emphasis 1......................................TimesRoman 10 emphasis 2......................................Helvetica 10 Bold italic................................................Helvetica 10 Italic superscript......................................TimesRoman 12 Bold quotation........................................TimesRoman 12 Italic index...............................................Helvetica 10 subtitles..........................................Helvetica 10 Small caps warn................................................Helvetica 10 Italic Uppercase vocab..............................................TimesRoman 10 Italic emphasis 3......................................TimesRoman 10 BoldRemember that if a substyle is to be associated withmore than one Paragraph style, it must be addedseparately to to each Paragraph style. EFFECTWhen you are finished, you will have a style sheetwhich reflects each set of formatting properties inthe unstyled document. You may now style thepreviously unstyled document and/or begin a newdocument and style it so that it appears the same asthe unstyled document.RELATED TOPICSSee the following components for furtherinformation on related topics:ЪН ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНЖОf2rН){О_шТнТоН){О]йТqrН){О[╧Т─vН){ОXВsrТ8 Т9Н){ОVФН!цОP╡ТsП!ТtН!цОN║Т╞Т╟ Н!цОL░Т─П/Н ОIeqТXpТGН(Н cПNН cОH'ПSН cОFИН ОE╚Н<П,Н cН ОDmНЮП&Н cН ОC/НЮП&Н cН ОAЯН$П0Н cН О@ЁНЮП&Н cН О?u НTП(Н cН О>7НjП/Н cН О<Ы НхП*Н cН О;╩Н$П0Н cН О:}Н╟П.Н cН О9?НЮП&Н cН!цО3rТ┴Т┼П$Н!цО0ЗТмТнН!цО.И Т─Н О(╣tН!цrТЁП"ТЄН!цО&єТгП.Н!цО$⌠ТТН!цО"┌ ТфП!ТгН!цО qТ┐Т└Н!цО`Т─Н О,trtН!цrТ ТН!цО Т─ЪPTVk()XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT299PARAGRAPH STYLESCHARACTER STYLESDIVISION STYLESPAGE HEADING STYLESSHARING A STYLE SHEETEDITING PROCEDURESADDING AND DELETING SUBSTYLESSTORING STYLE SHEETSН ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНMОf2rН&╧О`"wТ─Н&╧О^WН&╧О\▄Н&╧ОZаН&╧ОXЖН&╧ОW+Н&╧ОU`Н&╧ОS∙ЪTVk(NXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 37: STYLING AN UNSTYLED DOCUMENT300THIS PAGE LEFT INTENTIONALLY BLANKН ОЗtutТGУutuН%НtuТ5Н<[НБОvtТGututuНЖОf2rНaО4√y{yТj{y{y{y{Ъ┬TVk(> XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 38 DOCUMENT COMMUNICATION301CHAPTER 38DOCUMENT COMMUNICATIONThis chapter assumes you have working knowledge of the Xerox 850communications. If not, it is recommended you read the 850 Page DisplayCommunications Manual or the 850 Display Typewriter CommunicationsManual.The EDITOR provides communication facilities for file reception and automaticformat recovery. The file reception permits the receiving of text files in teletypeformat. The format recovery procedure converts the ASCII characters receivedalong with attempting to determine the formatting properties previously used inthe creation of the 850 document. Once the file is received and appears in thedocument catalog it can be manipulated like any other files in the XeroxDocument System.Н ОЗtТGУuТ5tutuН%ЕutТGutuН<Т╠trП5Т╡ Н О<+Т┌ПBТ┐Н О:Т┴П2Т┼Н О8 Т│Т┌П;Н О5ЬТ▌П#Т▐П(Н О3ГТЙП6ТК Н О1жТ─Ъ4TVk(є XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 38 DOCUMENT COMMUNICATION302THE COMMUNICATION MENUBASIC CONCEPTThe Communication menu contains all thecommands necessary for receiving files. TO GET MENUMARK Comm in the System menu.EFFECTA communication menu appears in the lower half ofthe screen.THE COMMUNICATION MENUCommunication menu File transfer: Receive file: < >Format conversion: Automatic ExactLine options: 110 300 1200 2400 Baud Modem DirectReceive COMMANDMarking the Receive command after filling in theReceive blank with a file name starts the receivingprocess.Automatic COMMANDSelecting Automatic format conversion option beforemarking the Receive command causes the system toreceive the ASCII characters along with attemptingto recover the formatting properties of the file.Warning: Some formatting properties of adocument may be altered by the transmissionbetween devices making minor re-formatting of thedocument necessary. Careful observation ofdocument formatting is necessary after the transferhas taken place. Н ОЗtТGУuТ5tutuН%ЕutТGutuН