XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 20: ERROR RECOVERY185CHAPTER 20ERROR RECOVERYBASIC CONCEPTIn the event the system malfunctions, the screen willgo black, then white, and a large black bar willappear in the middle with a message to you that asystem malfunction has occurred. If the malfunctionis considered serious, the message will instruct youto contact your on-site analyst. If the malfunction isnot considered serious, you may usually recover byproceeding as follows:PROCEDURE1.PRESS the SPACE bar. This will begin thesystem replay. A replay of the entire sessionwill begin automatically. (A session isconsidered to begin at the point of the lastSave all.) The replay will run through theentire session, stop at the point just before themalfunction, and allow you to save yourdocument. 2.To stop the replay: PRESS the SPACE bar.3.To proceed with the replay at normal speed,after you have stopped it with the SPACE bar,PRESS the NEXT key.4.To terminate the replay: PRESS the CANCELkey. Once the replay is terminated, save yourdocument by marking Save all in the Systemmenu, return to the EXECUTIVE and begin anew session.SCAVENGERIf the system malfunction has been serious, it isadvisable to run the SCAVENGER program from theEXECUTIVE. SCAVENGER will search the disk for errorsand correct them. pq5pqpq%<[#eMf2r `W4_4 ^4t4  ]<4\i4 V5rprp!r %!T$!R(!P!M2!K (!I/!G  Ap!r%Ypr%Y?yprur %Y=h%Y;W %Y9Fvr%Y75'%Y5$ O P%Y3vw!,r%Ypr!&%Y"%Y$pr%Y"pr!U%Y p%YDr%%Y3 vr %Y" pr %Y p!r $!  pr! prpr! >TVk(8XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 20: ERROR RECOVERY186SCAVENGER PROCEDUREAt the EXECUTIVE1.TYPE: Scavenger.2.PRESS the RETURN key.SCAVENGER will now display the following messagesthat require a yes or no response.Do you want to change disks?TYPE y for Yes or n for No. If you type "y" youmay unload the disk and re-load another disk to bescavenged. Occasionally a disk may malfunction tothe point where you cannot reach the EXECUTIVE andin this case you can begin the SCAVENGER programwith a healthy disk and then load the malfunctioningdisk to be scavenged. In this case the system willprompt you with the questionIs the new disk ready?If the READY light is on, type y for Yes.Is this a two disk system?This question is only displayed when the workstationis equipped with two disks. Type y for Yes.May I alter your disk to correct errors?Type n for No if hardware problems are suspected.Otherwise, type y for Yes. In most instances, Yes isa proper response. pq5pqpq%<[#ef2r _prp!rp!Yr%w !Ssr% pr!M?pr!K.%G w!@rwr wrwr!> $!< !:#pr!8 pr!6!4r!2a%.?w!( rprwr%#w!r!wr%w(!Nrwru#!=r wr! ,TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 20: ERROR RECOVERY187EFFECTThe message will now read:Proceeding with Scavengeand a small Scavenge cursor will track back onforth on the screen. There will be noticeable diskactivity during this process while SCAVENGERattempts to correct any errors on the disk.When this process is complete, SCAVENGER willreturn to the EXECUTIVE and display the message:You have a beautiful disk!If any other message is displayed by SCAVENGER(including messages that require a response),contact your on-site administrator. A script of this process will be automatically namedScavengerLog and may be viewed at the EXECUTIVEwith the Type instruction. The ScavengerLog mayalso be viewed in the EDITOR by filling in the Titlebracket in the Main menu with the nameScavengerLog and marking Get. The ScavengerLogmay be printed from the EDITOR or from theEXECUTIVE using the EMPRESS program. RELATED TOPICSSee the following components for furtherinformation on related topics:EXECUTIVESAVING A DOCUMENTEMPRESS pq5pqpq%<[#eMf2r _p!r%[wr!U+!St!Qc p!ORr#!I'(pr!G pr){Bw!%vrvr!8 vr !4u%$%2d ! %0S!,1% %*  %("%%} w r%#(%!%w%T U% cd%r wr!v%"#vr%ev w%Tr%Cur% 2v wr% ! %  zTVk(WXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 21: INTERMEDIATE PRINTING195number that may be entered is 4, sinceSignature may only be used with documentsmore than 4 actual pages.4.On the Print menu, mark Signature and Duplex.When all other options have been selected,mark Apply. A signature document is typicallyprinted duplex, or two-sided. If the signaturedocument is printed simplex, or one-sided,there will be a blank left or right side on eachpage of the signature document. RELATED TOPICSSee the following components for furtherinformation on related topics:LANDSCAPEINTRODUCTION TO STYLE SHEETSDIVISION STYLE pqpGqpq%q5 <[""Mf2r%_78%]vr%[!W% v rvr%U&%Suvr %Qd %OS"%MB#%K1 Dprp!r  !B &?x&=E&;z TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 21: INTERMEDIATE PRINTING196THIS PAGE LEFT INTENTIONALLY BLANK pqpGqpq%q5 <[""f2ra4tytjytyty tyTVk(5XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 22: INTRODUCTION TO FOOTNOTES197CHAPTER 22INTRODUCTION TO FOOTNOTESThe EDITOR provides facilities for inserting footnotes in a document. A footnoteis text which tells the source of the basic text and/or provides supplementalinformation on the subject treated in the paragraph where the footnote isreferenced. Each footnote must consist of one or more separate paragraphs,formatted with whatever paragraph looks (margins and spacing) they are tohave in the printed copy of the document. In particular, each paragraph of thefootnote must be given the footnote text look to identify it as part of a footnote.Every footnote must correspond to a footnote reference in the text of thedocument. The footnote reference is the superscript number that refers thereader to the footnote text. The most common form of footnote reference is asuperscript number, but any combination of characters may be used, includingletters, punctuation marks, or special characters such as asterisk (*) and soforth. Footnote references are identified by a special character look, thefootnote reference look.All footnotes to a paragraph must immediately follow the paragraph itself in thedocument. The footnotes will appear on the display screen following theparagraph containing the footnote reference, but will appear at the bottom ofthe page in hardcopy. Each footnote must begin with an identical copy of thecorresponding reference, which must also carry the footnote reference look. pq5pqpq%qpGqpq  9 sJ b >TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 22: INTRODUCTION TO FOOTNOTES198FOOTNOTE REFERENCE LOOKBASIC CONCEPTAll footnote references, both in the body of the textand at the beginnings of the footnotes themselves,must be given the footnote reference look. Thislook can be applied while typing text into adocument or by selection of an existing passage inthe document. Both methods are discussed. PROCEDURETo enter text into a document as a footnotereference while typing text into a document:1.PRESS the LOOK key while typing fWhatever you type will be inserted in thedocument with the footnote referencelook.2.PRESS the LOOK key while typing FThis will cancel the footnote referencelook. Any subsequent text you type willbe inserted without the footnotereference look.To identify an existing passage as a footnotereference:1.Select the passage2.PRESS the LOOK key while typing ffThe selected passage will be given thefootnote reference look. ORHold down the COMMAND key and PRESSthe LOOK key. Or, you may MARK Looks pq5pqpq%qpGqpq){?){<%:<){vrvr ){8+ ){6%3X){ vr:v){1Gr$){/6){-%%*c){vrvr%'){vr){%  ){# Kp!r~!: mn!)! ! !TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 22: INTRODUCTION TO FOOTNOTES204RELATED TOPICSSee the following components for furtherinformation on related topics:MENUSMARKING MENU COMMANDS pq5pqpq%qpGqpq7 < : : 5$A 3 6  1 1 +<  )) #]p!r!!L.!;!*@$A! !$!!TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 24: INTRODUCTION TO STYLE SHEETS206DISPLAY SUMMARYThe styles in a style sheet, and their definedformatting properties, are visually represented in theStyle Sheet Display Summary.FORMATTING PROPERTIESThe formatting properties of text are itstypographical or stylistic characteristics. Formattingproperties specify where text will appear on theprinted page, and how it will look. The chapter titleon the preceding page has the following characterformatting properties: Bold type, Helvetica face, 12point size, and Upper case. GENERICThe term "generic" refers to a general grouping orclass, without regard to particular differences. Asused in this document, generic styles are those thatare to be used for similar purposes (such asformatting paragraphs) but do not yet have specificproperties defined for them.STYLE"Style" is the name given to a set of formattingproperties. A set of formatting properties that can beassociated with a paragraph is called a Paragraphstyle. SUBSTYLEA substyle is a style that is defined within anotherstyle. A Character style can be defined within aParagraph style as a substyle, and a Page headingstyle can be defined within a Division style as asubstyle. The substyles may have a different set ofproperties for each style they are defined within.  pqpGqpq%pq5<[ Pv!pGqf2r _prp!r23!] (![ Uprp!r&!St  !Qc "!OR!MA!K0 vrv rv!Irvrvr  Bp!r*!@.!>-!<01&!: !8  2bp!r!0Q !.@ !,/ %p!r!#!!!!! ! ,LTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 24: INTRODUCTION TO STYLE SHEETS207 OVERVIEWBASIC CONCEPTA style sheet is similar to a list of all the formattingproperties that exist for a document. Imagine thatevery time you open a menu, make changes in themenu, and apply the changes to text, the changesare remembered and associated with a keyboardcharacter. The next time you wish to reproduce acertain set of menu properties for selected text, youneed only PRESS the key that has been assigned tothe desired combination of properties. For example,suppose you wish to indent (or nest) an entireparagraph by a specified number of points, with aparticular amount of leading between lines and aspecial character face and size. Assume the desiredcombination of properties has been named "nested1" and associated with the character "n". You needonly select the paragraph and PRESS LOOK n toapply the above properties.In reality, it is even easier to assign properties thanthe example above implies. Using menus, an analysthas already specified combinations of properties forthe types of documents you will be creating andlisted them with LOOK characters. All you need toknow is the name of the style sheet that has theproperties required, and the LOOK character for thestyle with the desired properties.DESCRIPTIONThere are four types of styles. Paragraph styles,Character styles, Division Styles, and Page headingstyles. pqpGqpq%pq5<[ Pv!pGqMf2r"Xz RZrprp!r1!PI !N8*!L' !J !H &!E'!C(!A'!?  #!=#!; &!9 "!7}  !5l,!3[prwr!1J!+!!)$ !&1!$!" pr! ! pr! kp !r$!Z !ITVk( XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 24: INTRODUCTION TO STYLE SHEETS208Paragraph styles determine properties that areassociated with paragraphs, such as margins,indentations, tabs, and spaces between lines (thesame properties that are visible in the Paragraphmenu.) The properties of a particular Paragraphstyle include the definition of the "normal"Character style for that paragraph, and may includethe definitions of other Character styles.Character styles determine the appearance ofcharacters in a character string. A character stringis composed of a type, face, size, and case.Division styles determine properties that areassociated with chapters, indexes, tables-of-contents, glossaries, and other divisions of adocument. Division properties specify the positionand kind of page numbers, headings, footnotes,columns per page and other page make-upparameters. Division styles replace documentprofiles.Page heading styles define the page position of apage heading, and on what pages they will occur.Names of styles, and the properties defined for eachstyle, are displayed in the Style Sheet DisplaySummary. pqpGqpq%pq5<[ Pv!pGqf2r!_W%!] no![ !Y!W )!U'!Su!Qd'!K0op !I *!G*!@%!> !<c%!:!8 +!6!4t !!2c!,/%!*,!#&!!1!2!vTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 24: INTRODUCTION TO STYLE SHEETS209CHAPTER EXAMPLESWhen reading examples or following instructions inthis chapter, it is important to remember that yourdisplay summary may contain different style namesand LOOK characters. Your style sheet has beentailored especially for your application needs, andmay only resemble the style sheet used to style thisdocument. Do not be alarmed if an example uses aname not found in your display summary. Just usethe styles that are similar to the styles in theexamples. In other words, if the topic is Characterstyles, use Character styles, not Paragraph styles, tocomplete the exercise. pqpGqpq%pq5<[ Pv!pGqMf2r _prp!r!]*![ !Ypr&!W !U# !Su'!Qd(!OS&!MB !K1!I  TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 24: INTRODUCTION TO STYLE SHEETS210DISPLAY SUMMARYMarking Show on the Main menu will open the Stylesheet menu and the Style Sheet Display Summary.Here is a sample display summary:normal para (p)..........................Paragraph style: Right margin (Set width): 432 pts., Justified, 1 pt. linespacing (single) (Set 10 on 11), 12 pts. lead before para.normal...........................................TimesRoman 10emphasis 1.....................................TimesRoman 12 Boldemphasis 2.....................................TimesRoman 10 Italic nested 1 (n)...................................Paragraph style: Indent: 36 pts., Right margin: 396 pts. (Set width: 360 pts.),Justified, 1 pt. line spacing (single) (Set 10 on 11), 12 pts. lead before para.normal...........................................Helvetica 8emphasis 1.....................................Helvetica 8 Boldnested 2.........................................Paragraph style: Indent: 72 pts., Right margin: 360 pts. (Set width: 288 pts.),Justified, 1 pt. line spacing (single) (Set 10 on 11), 12 pts. lead before para.normal...........................................TimesRoman 10section head 1 (1)......................Paragraph style: Right margin (Set width): 432 pts., Centered, 1 pt. linespacing (single) (Set 14 on 15), 18 pts. lead before para. and 12 pts. afterpara., Heading keepnormal...........................................TimesRoman 14 Boldsection head 2 (2)......................Paragraph style: Right margin (Set width): 432 pts., Flush left, 1 pt. linespacing (single) (Set 12 on 13), 12 pts. lead before para., Heading keepnormal...........................................TimesRoman 12 Boldsection head 3 (3)......................Paragraph style: Right margin (Set width): 432 pts., Flush left, 1 pt. linespacing (single) (Set 12 on 13), 12 pts. lead before para., Heading keepnormal...........................................TimesRoman 12 Italicfootnote text (t)..........................Paragraph style: Right margin (Set width): 495 pts., Flush left, 1 pt. linespacing (single) (Set 8 on 9), 12 pts. lead before para.normal...........................................TimesRoman 8subscript........................................TimesRoman 6 Bold Subscriptsuperscript.....................................TimesRoman 6 Bold Superscriptquotation para (q).....................Paragraph style: Indent: 54 pts., Right margin: 378 pts. (Set width: 324 pts.),Justified, 1 pt. line spacing (single) (Set 8 on 9), 12 pts. lead before para.normal...........................................TimesRoman 8normal ( )......................................Character styleemphasis 1 (e).............................Character styleemphasis 2...................................Character stylefootnote ref (f)............................Character stylesubscript (d).................................Character stylesuperscript (u).............................Character stylequotation (")................................Character styleindex (x).........................................Character styleNormal Division(D)................Division style: Page numbers at 576, -36 pts., omitted on first page,Continuing, Paper size: 612 by 792 pts., Print area margins: 90, 90 pts., 72,72 pts.Title...............................................Page heading: at 0, -72 pts. on all pagesLogo...............................................Page heading: at 90, 36 pts. on all pagesTitle (T)..........................................Page heading style: Right margin (Set width): 432 pts., Centered, 1 pt. linespacing (single) (Set 18 on 19)normal...........................................TimesRoman 10 Bold UppercaseLogo (L).........................................Page heading style: Right margin (Set width): 432 pts., Centered, 1 pt. linespacing (single) (Set 18 on 19)normal...........................................TimesRoman 18 Bold  pqpGqpq%pq5<[ Pv!pGqf2r _prp!rvr !]*![ WwX{G( cJ cV|:U>+ c T &% cR &% c Q>wX{G# cO cPPN+ c M &% c LwX{) cGF cJPI+ c  HwX{G@ cI cFL cEDF+ c BwX{G@ cK cAH@F+ c >wX{G@ cK c=HwX{# cG +wX{G c *6w{>! c (w {V c '.w{ c %w{) c $&wX{ cG= c"M c! lj/ c).j/ c) w{* cL cl.+ c w{) cL cl.+ czTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 24: INTRODUCTION TO STYLE SHEETS211Each type of style will be explained later in thischapter. At this point, simply look at the abovedisplay summary and see if you can recognizewhich are Paragraph styles and which are Characterstyles and substyles. Try to discover the relationshipbetween the defined properties for a style, and thesame properties as they might appear marked in amenu.VIEWING YOUR SUMMARYYour display summary may be different than theexample above. To view your display summary,MARK Show in the Main menu. This will open theStyle sheet menu and the display summary. Scrollthe display summary to reveal the styles and theirdefined properties. PRINTING YOUR SUMMARYTo print your summary, do the following:1.If your display summary is not on thescreen, MARK Show in the Main menu.2.MARK Print in the Style sheet menu.This procedure sends the displaysummary to the printer. RELATED TOPICSSee the following components for furtherinformation on related topics:PARAGRAPH STYLESCHARACTER STYLESDIVISION STYLESPAGE HEADING STYLES pqpGqpq%pq5<[ Pv!pGqMf2r!_r)!]![ !Y# !W,!U,!Su!Qd K0prprp!r!I !!Gvr%!D+!B/!@  :prprp!r(%7){){5vr%3){vr){1){. (prp!r  !& & x&&(&]PTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 24: INTRODUCTION TO STYLE SHEETS212THIS PAGE LEFT INTENTIONALLY BLANK pqpGqpq%pq5<[ Pv!pGqf2ra4tytjytyty tyTVk(:XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 25: PARAGRAPH STYLES213CHAPTER 25 PARAGRAPH STYLESDESCRIPTIONA Paragraph style is a set of paragraph formattingproperties that has been given a name and a LOOKcharacter. The LOOK character is used to apply theset of formatting properties. The properties specifyparagraph alignment, leading, page breaks, footnote text placement, tabs, keeps, and margins. There are 10 different sets of paragraph formattingproperties given to paragraphs in this manual. Eachset of properties was originally created using theparagraph menu, then entered into the style sheetas a separate Paragraph style. Whenever aparagraph is to be formatted using one of the styles,it is selected and the LOOK character for the style ispressed. The paragraph selected exhibits the set ofproperties defined for the style.STYLE DISPLAYsThis paragraph has been given the style name of"normal para." Its LOOK character is "p." This is howit appears in the display summary:normal para (p)..........................Paragraph style: Indent: 160 pts., First line: 32 pts., Right margin: 410 pts.(Set width: 250 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 30 pts. leadbefore para., Tab at 160 pts. pqpGqpq%pq5<[# vpGqMf2r `W4_4 ^4t1 ]<4\i4 V5rp !r!!T$ p!Rrpr !P1!M!K*!E*!C !A+!?y!=h%!;W !9Fpr!75$!5$  .prpr! !!,wrpr wr !* &wX{G( cN c%S c$STVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 25: PARAGRAPH STYLES214Notice that the properties are as they might appearin the Paragraph menu. The paragraph is indented160 points, but the first line is indented 32 points (toprovide for the "setting off" of subheadings, likeSTYLE DISPLAYS above.) The right margin is at 410points, there is 30 points lead before eachparagraph, and the line leading is 5 points. A tab isset at 160 points to provide for indentation of thefirst line of the paragraph if a subheading is notused.When the above properties are required for aparagraph in this document, the paragraph isselected before or after type-in and LOOK p ispressed. If the preceding paragraph has normal paraproperties, the paragraph immediately followingautomatically inherits the normal para properties.This paragraph has different formattingproperties than normal para, and hasbeen named nested 1 with the LOOKcharacter n. The display summary showsthat the first line is indented 188 points,the other margins are indented 216points, and there are tabs at 188 and216. The leading before paragraphs is 5points. nested 1 (n)...................................Paragraph style: Indent: 216 pts., First line: 188 pts., Right margin: 410 pts.(Set width: 194 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 5 pts. leadbefore para., Tabs at 188 pts., and 216 pts.When the above properties are required for aparagraph in this document, the paragraph isselected before or after type-in and LOOK n ispressed. If the preceding paragraph had nested 1properties, the paragraph immediately followingautomatically inherits the nested 1 properties. pqpGqpq%pq5<[# vpGqf2r!_(!]*![!Y#!Wprpr#!Uz{!Su (!Qd-!OS!MB!G12$!DPQ!Bpr wr!@w !>r a$!< w r ){9 ){7 w r){5'wr(p){3rwr ){1){/? @){-){+){)o %pwX{G# cO c$2R c",!r12$!qPQ!`pr wr!Ow!>r a$!- wr ~TVk(4XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 25: PARAGRAPH STYLES215The style for the title of this section (PARAGRAPHSTYLES) has been named section head 1. Its LOOKcharacter is 1. The properties specify that aparagraph designated section head 1 will becentered, have a page break before it, and willalways appear in print at a vertical position of 657points. section head 1 (1)......................Paragraph style: Indent: 32 pts., Right margin: 410 pts. (Set width: 378 pts.),Centered, 0 pts. line spacing (Set 18 on 18), Page break before, Headingkeep, Printer mode, Vertical tab: 657 pts.If this document were on your display screen, youcould select any paragraph, PRESS LOOK 1, and theparagraph would be given the above section head 1properties.Other Paragraph styles for this document defineformatting properties for other section headings,menus, display summaries, and chapterintroductions.APPLICATIONYou may be wondering why the properties fornormal para and nested 1 do not match the propertiesfor the styles of the same name in the sampledisplay summary. This is because the style sheet forthis document has been tailored especially for it andall other documents that are to have the sameformatting properties. Your analyst tailors stylesheets for your application needs. You will be giventhe names of the styles available in a style sheet,the LOOK characters that apply the styles, and theproperties defined for each style. You will then beable to format paragraphs by pressing LOOK and theLOOK character for a desired style. pqpGqpq%pq5<[# vpGqMf2r!_ x!]rw rp![r[wr\!Y w r!W!U!Su OvwX{G@ cO cN8I cL*!Fr+!Dprwr!B"!@ !:_!8N !6=!4,  -p !r&$'!+wrwr!)&!'# !%.u!#*!! M rN!*!p)!_pr&!N != pr!,prTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 25: PARAGRAPH STYLES216PROCEDURETo "style" a paragraph, select the paragraph andPRESS LOOK and the LOOK character. Try thefollowing:1.MARK On in the Main menu, if is notalready white-on-black. This turns styleson so that LOOK commands apply tostyles instead of Quick Commands.2.Type a few sentences.3.Select the sentences as a paragraph.4.PRESS LOOK p (for normal para.)5.PRESS LOOK n(for nested 1.)6.PRESS LOOK 1 (for section head 1.) Theselected paragraph will show some ofthe properties defined for section head 1Paragraph style. Because some of theproperties only appear in print, you maywish to MARK Preview in the Print menuto view properties such as page breaksand vertical position. VIEWING PROPERTIESYou may wish to view the properties for a givenparagraph, find its style name, or compare its menuproperties with the properties listed in the displaysummary. One way to view the properties for astyled paragraph is to open the Paragraph menu:1.Select the paragraph you styled withsection head 1 paragraph properties.2.PRESS COM-LOOK to open the paragraphmenu. section head 1 appears after theword Style:. This notifies you that theparagraph you selected has been styledwith section head 1 paragraph properties.The commands marked in the menu arethe properties of section head 1Paragraph style.  pqpGqpq%pq5<[# vpGqf2r _p!r&!]7prpr 8![ %X){vr ){V ){T  pr){R%P){%M@){$%J~){prwrw r%G){prw3grwr%D){prwrw r){B ){@w){>r){< ){:vr){8){6 0Oprp!r!.> !,- %!*!!( )%%I){ ){#8wr% v){prpr ){ewr){T}r){C){2w r){!){w ){rZTVk(QXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 25: PARAGRAPH STYLES217OPENING THE SUMMARYOnce you know the style name for a paragraph, youcan see the properties in the display summary andcompare them with the properties as marked in themenu. If you do not have a printed description ofyour style sheet properties, you will need to openyour Style Sheet Display Summary to view theproperties defined for section head 1. If your displaysummary does not have this style name, follow theprocedures below for another style name:1.MARK Show in the main menu.2.Ignore the commands in the Style sheetmenu at this time.3.Scroll the display summary to sectionhead 1.4.Look at the properties defined for sectionhead 1 Paragraph style.You may open the Paragraph menu to see theproperties for section head 1 style by doing thefollowing:1.Select section head 1 in the displaysummary. 2.PRESS COM-LOOK. Notice that the stylename, section head 1, appears after Style:in the Paragraph menu.MASTERY HINTSWhen you are using styles, make certain that theStyles: button is marked On.If you are using styles and wish to use a QUICKCommand, you must MARK On to turn styles off,thereby allowing you to use the unstyled LOOKcommands. pqpGqpq%pq5<[# vpGqMf2r _prprp!r !].![!Y%!W.!U$$%!Su w r!Qd !OS %L){vr%I){ ){G %D){w){Br%@)){ w){>r!7!5 &!3 %1){w r){.%,-){prpr){*w r}){( r !prp!r !}rvr!$p!rvr!p!"p!_rTVk(!XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 25: PARAGRAPH STYLES218You need not style every paragraph in yourdocument. If the style sheet does not contain a styleto suit your needs, there are several optionsavailable. If the set of paragraph properties desiredwill be used numerous places in the document, youranalyst can add a style to the style sheet with therequired properties defined. If the properties desiredwill appear rarely in the document, simply use theparagraph menu to apply properties as you havelearned to do in previous chapters.You may style a paragraph by copying LOOKs fromthe display summary.RELATED TOPICSSee the following components for furtherinformation on related topics:SELECTING PARAGRAPHSTYPING PARAGRAPHS pqpGqpq%pq5<[# vpGqf2r!__`!]&![NO!Y $!W!U!Su.!Qd!OS!MB!G pr!D >prp!r  !< &6x&5TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES219CHAPTER 26 CHARACTER STYLESDESCRIPTIONA Character style is used to apply a set of characterformatting properties to character strings in aparagraph. Character properties include Type:, suchas bold, italic, underline, Face:, Size:, Case:, Offset:,and Tab pattern:. STYLE DISPLAY SUMMARYCharacter styles differ from Paragraph styles, asthey do not have defined properties except as aparagraph substyle. In the display summary they arelisted generically without associated properties:normal ( )...............................................................................Character styleemphasis 1 (e)......................................................................Character styleemphasis 2 (m)....................................................................Character stylefootnote ref (f).....................................................................Character stylesubscript (d)..........................................................................Character stylesuperscript (u).....................................................................Character stylequotation (")........................................................................Character styleindex (x).................................................................................Character style pqpGqpq%pq5<[#vpGqMf2r `W4_4 ^4t1 ]<4\i4 V5rp !r!!T$ KL!R }r}r!P}r}r}rv}r!M}v} Grprprp!r!!E)!C!!A+!=w{G'`O=.!<wX{G)F=.!:wX{G*bD=.!8wX{G*E=.!7{w{(J=.!5w {*E=.!4sw{)JH=.!2w{&Q=.dTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES220PARAGRAPH SUBSTYLESNotice in the sample display summary below thatwhen a Character style becomes a substyle of aparagraph style, the defined character propertiesmay be different for different paragraphs.normal para (p)..........................Paragraph style: Indent: 160 pts., First line: 32 pts., Right margin: 410 pts.(Set width: 250 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 30 pts. leadbefore para., Tab at 160 pts. normal............................................Helvetica 10 emphasis 1......................................TimesRoman 10 emphasis 2......................................Helvetica 10 Bold subtitles..........................................Helvetica 10 Small caps warn................................................Helvetica 10 Italic Uppercase vocab..............................................TimesRoman 10 Italic emphasis 3......................................TimesRoman 10 Boldnested 2 (i)....................................Paragraph style: Indent: 196 pts., Right margin: 410 pts. (Set width: 214pts.), Justified, 5 pts. line spacing (Set 8 on 13), 30 pts. lead before para.,Tab at 273 pts. normal............................................Helvetica 8 Bold Small caps emphasis 1......................................Helvetica 8section head 1 (1)......................Paragraph style: Indent: 32 pts., Right margin: 410 pts. (Set width: 378 pts.),Centered, 0 pts. line spacing (Set 18 on 18), Page break before, Headingkeep, Printer mode, Vertical tab: 657 pts. normal............................................Helvetica 18 BoldNORMAL STYLEA Paragraph style always has at least one charactersubstyle. In an unstyled document, the normalCharacter style is the default style and occursduring type-in. In a styled document, eachParagraph style has a character substyle whoseproperties appear during type-in. This style isusually called normal and the LOOK character is aspace. When a paragraph is given a style, thecharacters appear with the properties defined forthe normal Character style of that paragraph. Youdo not need to type the LOOK character for normalCharacter style unless you are changing fromanother Character style back to normal.  pqpGqpq%pq5<[#vpGqf2r _prp!r&!] ![(!Y' UwX{G( cN cTkS cS- Q<, c  P & c  Os & c N5 * c L$0 c K. c J{ & c HwX{Gl$ cI cGP cF{ E=<, c C & c  B{wX{G@ cO cA=I c?* ><, c 8rprp!r!6|:;!4k$%!2Z !0I  !.8 RS !,'wrpr!*(!( #!%wr!#pr!!IJ!wrTVk(LXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES221The properties defined for "normal" Character stylemay vary with the Paragraph style. In the sampledisplay summary above, normal is Helvetica 10 as anormal para substyle, Helvetica 8 bold small caps asa nested 2 substyle, and Helvetica 18 bold as asection head 1 substyle. Therefore, when a paragraphis selected and LOOK p (for normal para) is pressed,the characters appear as Helvetica 10. When aparagraph is selected and LOOK 1 (for section head 1)is pressed, the characters appear as Helvetica 18. OTHER STYLESCharacter styles other than normal must be appliedseparately. You do not need to do this with theCharacter menu! Your analyst has specified thestyles you will need for each of your Paragraphstyles. Characters are styled in the same way thatparagraphs are styled. A character string isselected, the style is chosen from the substylesavailable to the paragraph style, and the LOOKcharacter for the style is typed twice with the LOOKkey held down. If the character substyle is appliedbefore typing a word, the LOOK character need onlybe typed once. (This is the same as applyingcharacter QUICK commands. Before type-in=type theLOOK key once; after type-in=type the LOOKcharacter twice.) In the sample display summary above, normal parahas 7 character substyles. This means that any ofthe 7 substyles may be applied to any normal para inthis document. This paragraph has been styled withnormal para and this sentence is normal charactersubstyle. It appears automatically in a normal para.The words in the following list have been styled withthe substyles whose name they bear: emphasis 1,emphasis 2, SUBTITLES, WARN, vocab, emphasis 3. pqpGqpq%pq5<[#vpGqMf2r!_wr!]" ![wr!Ywr !Wwr%!Uwr&!Su prwrwr !Qd *!OSprw r!MB2 Gprp!r wr!D !B!@!>&!<  !:u!8%r&p!6rur p!4ur0!2dpr!0S'!(!.Bpr"!,1pr"p!* r!##w!!r'!!w r!!wrwr !w r! %!u!w r!dyrprur}rv rTVk(YXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES222PROCEDURETo apply a character substyle to a character string,follow the procedure below:1.MARK On in the Main menu.2.Make certain that the paragraph hasbeen styled. You can check this byselecting it, PRESSing COM-LOOK, andreading the style name, if any, in theParagraph menu. If it is not styled, giveit a style.3.Select the text that is to receive thedesired character properties.4.Hold down LOOK and PRESS the LOOKcharacter twice. Remember that you canonly style a character string if theCharacter style is a substyle of theParagraph style. For example, suppose that a word is to receiveemphasis 1 character properties. If emphasis 1 isdefined for the Paragraph style, follow theprocedure below:1.Select the text that is to receive emphasis1 character properties.2.Hold down the LOOK key and PRESS etwice. pqpGqpq%pq5<[#vpGqf2r _p!r!]%[){vr%XF){){V5"#){T$ prpr){R){P ){M%K/){ ){I%F\){pr p){DKr){B:M){@)/0){>!7 !5w r w r!3!1%.){w){,r%*){ pr w){( rTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES223VIEWING PROPERTIESYou may wish to view the properties for a charactersubstyle, find its style name, or compare its menuproperties with the properties listed in the displaysummary. One way to view the properties for styledtext is to open the Character menu:1.Select the character string with theproperties you wish to view.2.PRESS COM-LOOK to open the Charactermenu. The Character style nameappears after the word Style:. Thecommands marked in the menu are theproperties of the substyle.OPENING THE SUMMARYOnce you know the style name for a characterstring in a paragraph, you can see the properties inthe display summary and compare them with theproperties as marked in the menu:1.MARK Show in the main menu.2.Ignore the commands in the Style sheetmenu at this time.3.Scroll the display summary to theappropriate character substyle.MORE MENU OPENING You may also open the Character menu to see theproperties for a substyle by doing the following:1.With the LEFT mouse button, select thecharacter substyle in the displaysummary. 2.PRESS COM-LOOK. Notice that the stylename appears after Style: in theCharacter menu. pqpGqpq%pq5<[#vpGqMf2r _prp!r $!]![ %!Y&!W%T){BC){R %P){prpr){M){K23w}r){I){G  Aprprp!r!?y!=h !;W %8){vr%5){ ){3 %1){}~){.  (prprpr!,!& '%#){pr){!){%){prpr){}r){TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES224MASTERY HINTSYou need not style every character string in aparagraph. If a Paragraph style does not own acharacter substyle to suit your needs, there areseveral options available. If the set of characterproperties desired will be used numerous placeswith a particular Paragraph style, your analyst canadd a substyle to the style sheet with the requiredproperties defined. If the properties desired willappear only rarely in a particular Paragraph style,use the character menu to apply properties, as youlearned to do in a previous chapter.You may style a character string by copying LOOKsfrom the display summary.When a styled paragraph is changed to a differentParagraph style, character substyles will display andprint as normal if the substyles are not owned by thenew Paragraph style. If a Character style is asubstyle of both paragraphs, the styled characterstring will inherit the character properties as theyare defined for the new paragraph. Supposeemphasis 1 Character style is defined as Helvetica 10bold in normal para style, and as Times Roman 8bold in nested 1. If a normal para is changed to nested1, emphasis 1 text will automatically change to TimesRoman 8 bold. pqpGqpq%pq5<[#vpGqf2r _prp!r !] ![!Y !W !U-!Su# !Qd !OS !!MB!K1!D(pr!B!<!:!8wr!6# $!!4t !2c.!0Rkl!.Awr(!,0w r !*wrw r w!(rwr(!%TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES225If a Paragraph style does not own a charactersubstyle applied to selected text within it, charactersubstyle properties will not become visible. They willbecome visible again when the paragaph is styledwith a paragraph style owning a substyle. Forexample, the next paragraph has been styled withnested 2 Paragraph style. There is no vocabcharacter substyle defined for nested 2, yet vocab hasbeen applied to the word THIS. No vocab propertiesare visible. The paragraph was copied to the nextline and styled with normal para Paragraph style,which defines vocab as Times Roman 10 italic. THISthen appears as Times Roman 10 italic.THIS IS "NESTED 2" PARAGRAPH STYLE.This is "normal para" Paragraph style.RELATED TOPICSSee the following components for furtherinformation on related topics:CHANGING A CHARACTER STYLECHARACTER FACECHARACTER SIZECHARACTER CASECHARACTER OFFSET pqpGqpq%pq5<[#vpGqMf2r!_!]![%u!Y*!W.%r/!U$!Suwprqw!Qdrwrwr!OS x~rwr !MB%!K1w r!I wr x~!Gr"&A"x~x~x~x~x~x!:}r" 4prp!r  !2 &,x&* &)& &'[ &%TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 26: CHARACTER STYLES226THIS PAGE LEFT INTENTIONALLY BLANK pqpGqpq%pq5<[#vpGqf2ra4tytjytyty ty|TVk(:XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES227CHAPTER 27 DIVISION STYLESDESCRIPTIONDivision properties specify page layout informationfor different divisions of a document, such as achapter, index, glossary, table-of-contents,footnotes, or other divisions unique to a particulardocument. The page layout information includesposition and style of page numbers, division starts,page size, print area margins, position and numberof columns, footnote properties, and line numbering.Division styles replace Document Profile properties.They provide complete and extended documentprofile capabilities.All documents have at least one Division style that isautomatically applied to document divisions. Thefirst Division style listed in the style sheet is applied,unless otherwise specified. STYLE DISPLAYThe Division style for this chapter appears in theStyle Sheet Display Summary as follows:Normal Division (D)...............Division style: Page numbers at 576, -36 pts., omitted on first page,Continuing, Paper size: 612 by 792 pts., Print area margins: 90, 90 pts., 72,72 pts.To view your Division style(s), open your displaysummary and scroll it. Division styles follow thegeneric Character styles list. Compare propertieswith the sample display above. pqpGqpq%pq5<[#vpGqMf2r `W4_4 ^4t4 ]<4\i4 V5rp !r !T$+!R$!P  !M!K !I "!G2!A!?y+,!=h !74!5#   !3&!1 *prp!r!(" $wX{G* cE c#M c"A! r %!!!TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES228DIVISION MENUThe Division menu shows the division commandsused to apply division properties. To open theDivision menu, choose one of the followingmethods:1.Select the Division style in the displaysummary using the LEFT mouse button.PRESS COM-LOOK. Or,2.Select the Division style in the displaysummary using the LEFT mouse button.MARK Looks in the Style sheet menu.Or,3.Scroll to the beginning of the documenton your screen. Select the firstcharacter in the document. PRESS LOOKD, or the LOOK character defined foryour Division style. Select the paragraphthat has been generated. PRESS COM-LOOK.Division menuDetail Apply Units: In Picas Pts Style: Normal DivisionPage number: position: horiz.: 576 vert.: -36units format: None 14 xiv XIVstyle: para.: normal para char.: normalfirst page: Normal Omit Special starting number: special position: horiz.: 576 vert.: -36 unitsPrint area:left: 90 right: 90 top: 72 bottom: 72 unitsFacing pages binding margin: 0 unitsDivision start: Continued New column New Page Recto Verso Columns:number of columns: 1 spacing: 0 unitsPaper size:width: 612 height: 792 unitsFootnotes:heading text: style: para.: normal para char.: normalcontinuation trailer text: style: para.: normal parachar.:normalcontinuation heading text: style: para.: normal parachar.:normalLine numbers: None starting number: 1position: horiz.: -72 units, interval: 1 pqpGqpq%pq5<[#vpGqf2r _prp!r!!]#&$![!Y%V){ ){T pr ){Rprpr%P){ ){M pr ){Kvr ){I%G ){){D ){Bp){@rpr){> ){<pr){:pr 66a6+i6a+i 2TVk(72qpqpr 1spqpsp /5s prprprpr-jp q+p rp rprpr)p qprpr( prprprprp &>s prprprprprprp rprp$sq prprp "spq/ spqrprp rprp s prprp rprp Gs prp rprpr|pqprp rprprpqprp rprpr Ps qprprprprpqrpr +i+iXTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES229MENU COMMANDSA brief description of the menu commands appearbelow. You will not need to use the Division menuat this time, as necessary properties have beenstored in your style sheet. Units: COMMANDSThe units: commands are used to specify the unitsof measurement for type-in and display.Page number: COMMANDSIf the pages of the division are to be numbered,their placement on the page must be entered in theblanks after "horiz.:" and "vert.:". The horizontalmeasurement defines how many units from the leftedge of the page the page number will be placed,and the vertical coordinate defines how far up fromthe bottom of the page the number will be placed.For example, if In is marked as a Units: command, apage number location of horiz: 8, vert.: .75 describes a position 8 inches from the left side of the pageand .75 inches up from the bottom of the page (or,the lower right-hand corner).A negative value in these blanks means that themeasurement is made from the opposite edge of thepage. A page number location of horiz: -8, vert.: -.75describes a position 8 inches from the right side ofthe page and .75 inches down from the top of thepage (or, the upper left-hand corner).Page numbers only appear in print, or when thedocument is previewed.  uvuGvuv%uv5<[#vuGvMf2w _uwu!w!]&![!Y S.sxwu!wyw'!Q% Js wu!w $!H!Fzwzw!Dp !B_,!@N,!>=# !<, {w yw !:zw !8 (!5!3!-%!+ !)z!'w !%p&!#_"!+!6TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES230NUMBER FORMATPage numbers may be Arabic numerals (14), lowercase Roman numerals (xiv), upper case Romannumerals (XIV), or be absent (None). The pagenumbers will appear as Arabic numerals, if no otherchoice is marked.PAGE NUMBER STYLEA specific combination of character formattingproperties can be defined for page numbers. This isdone by typing the name of the Paragraph style thatowns the substyle with the desired properties in thebrackets after para:, and typing the name of thecharacter substyle in the brackets after char:.If nothing new is typed in the brackets, the pagenumbers will have the default properties (or normalcharacter substyle properties of normal para style).FIRST PAGE NUMBERINGNumbering on the first page may be omitted bymarking Omit. If Normal is marked, the pagenumbering will be in the same location as onfollowing pages.NUMBERING POSITIONA page number may be placed in a differentlocation on the first page than on following pagesby marking Special and changing the appropriatemeasurements in the brackets following horiz.: andvert.:. A positive number refers to the distance fromthe left and bottom edges of the page.STARTING NUMBERIf the division is to begin with a specific pagenumber, the starting number must be defined. If nonumber is typed in the brackets, the numbering onthe first page of the new division continues from theprevious division, or starts at 1 for the first page ofa document. uvuGvuv%uv5<[#vuGvf2w _uwu!w{w!]{w![ {w{w !Y!W  Qcuwuwu!wV"W !OR "!MA!K0 #!Izw !Gzw!@*!>%z!,!<,-'!: 4.swu!wyw!2)!0 {w{ w!- {w!+ {w!){wTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES233It is possible that the page before the new divisionwill end on a recto page, yet the next division hasbeen specified to begin on a recto page. If this isthe case, there will be a blank left page precedingthe next division. The blank page is counted in thepage numbering, but the page number is notactually printed on the blank page. For example, ifthe last right page was numbered 17, the blank leftpage is considered page 18. The new division willbegin on page 19. This rule holds true if the divisionis to begin on a recto page and the previousdivision ended on a verso page. In that case, ablank recto page precedes the division that follows. Columns: COMMANDSPrint area may be subdivided into multiple columns.The text in a preceding column continues into thenext column. A print area consisting of a singlecolumn would appear as a page in a book, wherethe print runs from the left edge of the printboundary to the right edge. If the number ofcolumns is not specified, the page will be formattedinto a single column. If more than one column oneach page is desired, the number of columns istyped in the blank after number of columns:. Thedesired distance between the left edges ofneighboring columns is typed in the blank afterspacing between columns:. uvuGvuv%uv5<[#vuGvMf2w!_!]![!Y!W!!U=>!Su+!Qd %!OS !MB!K1*!I !G0 @swu!w)!>! !!-zw'!z w!z w !-!|w!zwTVk(<XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES235continuation heading text refers to the title to be usedto show that a footnote has been continued fromthe previous page, such as Footnote Continued.Line numbers: COMMANDSIn a document where there are notes or otherreferences to certain lines, it is common practice toprovide line numbers for every fifth or tenth line. Ifline numbers are desired, the number that is tobegin the numbering is typed in the blank following"starting number:" Marking None turns linenumbering off. "position: horiz:" refers to thehorizontal page placement of the line numbers. Apositive number refers to a distance measured tothe right of the left print area boundary. A negativenumber refers to a distance measured to the leftfrom the left print area boundary (or left of 0 on themargin bar.) For example: If a column or paragraphis 6 inches wide with a 1 inch left margin, a linenumber position of .5 inches would print at 6.5inches from the left margin. A horizontal linenumber position of -0.5 would print .5 inches to theleft of the left margin.The number typed in the brackets after "Interval:"determines the frequency of line numbers appearingin print. Every line is counted, but only printed atthe specified interval. For example, an interval of 5means that a number is printed every fifth line.Line numbers are not visible on your display. Toview line numbers, MARK Preview in the Print menu.PROCEDUREIf a style sheet has only one Division style, this isautomatically applied to the document as a defaultstyle. There is no separate application required.  uvuGvuv%uv5<[#vuGvMf2w!_z w !]![|z U?s wu%w!S. !Q "!O #!L.!J{w !Hazw b!F !D !B %!@!!>!!uw){75 ){5$$!.67!,)!*0!(& "uwu!w6! x!g2}TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES237YOU CANNOT MIX DOCUMENT PROFILEPROPERTIES AND DIVISION STYLES. Division stylescompletely replace document profiling. If you arestyling a document and it has document profilespecifications typed at the beginning of thedocument, these must be deleted.A Division style whose Division start has beendefined as Continued will not cause a page break,even if the division marker is placed in the middle ofa page of text. If it is important that all the textfollowing a division marker fall under the newdivision, New Page should be specified for theDivision style.RELATED TOPICSSee the following components for furtherinformation on related topics:INTRODUCTION TO THE DOCUMENT PROFILEFOOTNOTES uvuGvuv%uv5<[#vuGvMf2w!_}ij!] w![ !Y%!W !U!OR89 yw!MA{w!K0"!I3!G./ !D+{w,!B <uwu!w  !: &4~$&2TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 27: DIVISION STYLES238THIS PAGE LEFT INTENTIONALLY BLANK uvuGvuv%uv5<[#vuGvf2wa4|j||| |zTVk(:XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 28: PAGE HEADING STYLES239CHAPTER 28 PAGE HEADING STYLESDESCRIPTIONPage heading styles specify formatting propertiesassociated with page headings, such as where andon what pages the page headings will appear inprint. Page heading styles are listed in the displaysummary following Division styles. They appear asPage heading Paragraph styles, complete withparagraph and character properties. Page headingproperties are created when a page headingParagraph style is added to a Division style as asubstyle. Page heading styles replace document profileheadings.STYLE DISPLAYThe page heading for this chapter is the notificationappearing at the bottom of every page telling theversion number, revision date, and the chapternumber. The Page heading style is called "Notice(N)" and is listed in the Display Summary as follows: Normal Division (D)...............Division style: Page numbers at 576, -36 pts., omitted on first page,Continuing, Paper size: 612 by 792 pts., Print area margins: 90, 90 pts., 72,72 pts. Notice.............................................Page heading: at 90, 36 pts. on all pagesNotice (N).....................................Page heading style: Indent: 32 pts., Right margin: 410 pts. (Set width: 378pts.), Flush left, 3 pts. line spacing (Set 8 on 11), Printer mode, Verticalpos.: 36 pts., Tabs at 221 pts. (centered), and 410 pts. (right flush) normal............................................Helvetica 8 Small caps emphasis 1......................................Helvetica 6When viewed in the display summary, a Pageheading style has paragraph property definitions andcharacter property definitions just like an ordinaryParagraph style. Notice (N) is shown in 10 point typesize as a Paragraph style with the charactersubstyles normal and emphasis 1. As a Divisionsubstyle, it is shown as Notice in 8 point type sizewith page heading properties defined. A Page uvuGvuv%uv5<["zvuGvuvMf2w `W4_4 ^4/ ]<4\i4 V5wu !w%!T$ !R" !P !!M!KZ[!I!G hi!E&!C!=hno!;W 5#uwu!w!3 !1*'!.z!,w2 (zXxG* cE c'M c&d %&- c) #zx&% cK c"dM c!&F <, c  & c !vw34!e #!T"!Cz w!2ST#!!"zwzwzw# !  xw! C!DTVk(UXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 28: PAGE HEADING STYLES240heading Paragraph style is assigned page headingproperties when it is added to a Division style as asubstyle. PAGE HEADING MENUThe Page heading menu shows the commands usedto apply page heading properties. To open the Pageheading menu, do the following:1.Open your display summary.2.Scroll the summary to reveal a Pageheading style owned by a Division style.3.Select the Page heading style in thedisplay summary.4.MARK LOOKS in the Style sheet menu, orPRESS COM-LOOK.This is the Page heading menu display for Noticesubstyle: Page heading menuNeutral Detail Apply Units: In Picas Pts Style: Notice position: horiz.: 90 vert.: 36 unitsPages: Normal Recto (right) only Verso (left) onlyFirst page: Normal Omit Special Only on first pagespecial position: horiz.: 72 vert.: 36 units MENU COMMANDSA brief description of the menu commands appearbelow. You will not need to use the Page headingmenu at this time, as necessary properties havebeen stored in your style sheet.Units: COMMANDSThe units: commands are used to specify the unitsof measurement for display. uvuGvuv%uv5<["zvuGvuvf2w!_!!] "![ Uuwuwu!w%!St!Qc%N){%K){ ){I!%G ){){D%B9){uw){@(uwuw!9 x!7w 333+i3+i 0s1$qpqpqpr .%<){){9%){7z{){5 %3){){1){.} ){,v){* ){(%%){+wv,){#!{v! {! v&'!wv !s}v!b TVk(0XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 28: PAGE HEADING STYLES243MASTERY HINTSWhen there are more than one Division style, thefirst one listed in the display summary is consideredthe default. Its properties are applied to text in theabsence of any other Division style.Several page headings may be given to a section oftext. As many substyles as a division owns can beapplied. The same page heading may also be asubstyle of several divisions, or occur in more thanone position in a division. There may be more than one Page heading styledefined for a division. For example, a book title maybe defined to appear on all left pages, and thechapter title on all right pages. The book titleparagraph Page heading style will have a stylename, LOOK character, and set of paragraphproperties. The chapter paragraph Page headingstyle will have another style name, LOOK character,and set of paragraph properties. Each substyle isapplied as above. The paragraph is selected andstyled with a Paragraph Page heading style. Theproperties of the substyle with the same name willalso be applied.A page heading Paragraph style must be owned bythe Division style used to style a division if pageheading properties are to be applied along with theparagraph properties.As with Character styles, a Page heading style maybe defined for several division substyles, but thepage heading properties may differ.  wzwGzwz%wz5<["zvwGzwzMf2v _wvw!v(!]![,!Y!St!Qc,!OR!MA !K0!D(!B!@%!>#!< !:rwv!8  !6 wv !4t+!2c(!0R!.A (!,0 !%+!#+!!! !,! $!sTVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 28: PAGE HEADING STYLES244Page heading properties only appear in print orwhen previewed.RELATED TOPICSSee the following components for furtherinformation on related topics:PARAGRAPH STYLESDIVISION STYLESINTRODUCTION TO THE DOCUMENT PROFILE wzwGzwz%wz5<["zvwGzwzf2v!_!]  Wwvw!v  !U &O~&M&L$2TVk(XXEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 29: SHARING A STYLE SHEET245CHAPTER 29SHARING A STYLE SHEET BASIC CONCEPTA document may own or share a style sheet. If astyle sheet is owned, the style sheet remains withthe document when it is stored, and when it isretrieved by the creator or by another workstation. Itwill appear with the same formatting propertieswhenever it is retrieved. Owning a style sheet isdescribed in greater detail in the chapter onadvanced styles.Most documents share a style sheet. A newdocument always shares a default style sheet. If youbegin typing on a blank screen, certain formattingcharacteristics will appear during type-in. These arethe formatting properties contained in the defaultstyle sheet.If formatting properties different than those definedin the default style sheet are desired, another stylesheet, with different properties, may be shared. Thisis done by retrieving the desired style sheet (unlessit is already on your disk) and commanding adocument to share it. DESCRIPTIONWhen major changes in a document style arerequired, the analyst may specify the changes in thestyle sheet. Another way to accomplish majorreformatting is by creating a new style sheet withthe appropriate formatting properties, and causingthe documents to share the new style sheet.Documents may then be styled in several differentways, for different applications, merely by sharingdifferent style sheets. wzwGzwz%zwzwz !<!: !8!6+!4t !2c!0R!.A!,0-!* "!(+,!% TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 29: SHARING A STYLE SHEET247EXAMPLEThe formatting properties in this paragraph havebeen defined in a style sheet called "WorkStyle."The display summary shows the formattingproperties for this paragraph as follows:normal para (p)..........................Paragraph style: Indent: 160 pts., First line: 32 pts., Right margin: 410 pts.(Set width: 250 pts.), Justified, 5 pts. line spacing (Set 10 on 15), 30 pts. leadbefore para., Tab at 160 pts. normal............................................Helvetica 10 emphasis 1......................................TimesRoman 10 emphasis 2......................................Helvetica 10 Bold quotation........................................TimesRoman 12 Italic subtitles..........................................Helvetica 10 Small caps warn................................................Helvetica 10 Italic Uppercase vocab..............................................TimesRoman 10 Italic emphasis 3......................................TimesRoman 10 Bold Suppose that this document is also to appear in adifferent form to satisfy a different applicationrequirement. A more compact form for distributionto proofreaders may be desirable. The analystprepares a style sheet to satisfy requirements forproofreading and names it "Proof." The "normalpara" formatting properties might be defined asfollows: normal para (p)..........................Paragraph style: Indent: 25 pts., First line: 0 pts. Right margin: 475 pts. (Setwidth: 450 pts.), Justified, 0 pt. line spacing (single) (Set 10 on 10 ), 12 pts.lead before para., Tab at 53. normal............................................Helvetica 10If the document is typed while sharing "WorkStyle,"it will be formatted like the text you are nowreading. If "Proof" is typed after Share in the stylesheet menu, and Share is marked, the entiredocument will automatically change to reflect thenew formatting definitions. All paragraphs that havebeen styled with "normal para" using "WorkStyle"style sheet will automatically change to reflect thenew formatting definitions. wzwGzwz%zwzwz ! TVk(XEROX DOCUMENT SYSTEMEDITOR VERSION 5.1REVISION 11/01/80CHAPTER 29: SHARING A STYLE SHEET249PROCEDUREIn order to "share" a style sheet, follow theprocedure below:1.Ask your analyst the name of the stylesheet that contains the desiredformatting properties.2.Retrieve the style sheet from your fileserver, unless your disk already has thestyle sheet stored on it.3.In the Main menu, type the name of thedocument to be restyled.4.MARK Get.5.MARK Show in the Main menu. This willopen the Style sheet menu and thedisplay summary of the style sheetalready shared or owned by thedocument.6.Type the name of the style sheet to beshared in the brackets following Share.7.MARK Share, even if it already appearswhite-on-black.The entire document will immediately change toreflect the formatting properties defined in the newlyshared style sheet.MASTERY HINTSWhen retrieving a document that shares a stylesheet, it is necessary to retrieve the style sheet thatthe document shares as a separate file, unless it isthe default style sheet. The new style sheet neednot be brought into a document window, but mustexist on your disk in order to be shared. If the stylesheet that a document shares has not beenretrieved, the document will appear on your screensharing the default style sheet.  wzwGzwz%zwzwz+AEGKPU9Ys\ fjlpv|c+AX Dj/C0 C20-29.bxGARCIANovember 12, 1980 2:05 PM